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You are here:home > Business > Licensing > Taxis and private hire > Private hire drivers

Private hire drivers

What is a Private Hire Driver's Licence?

Anyone who drives a licensed private hire vehicle must hold a licence to do so from the city council, in every circumstance. This is because the vehicle remains licensed whether or not it is hired or available for hire.

Private hire vehicles may only be pre-booked, and may not be hailed in the street or stand and ply for hire. Their fares are not regulated by the city council, and must be the subject of agreement between passenger and driver before a journey commences. Southampton's licence conditions require such vehicles to be a colour other than white.

How do I apply for a licence?

All prospective applicants for private hire drivers’ licences must satisfy the city council, as licensing authority, that they are fit and proper persons to hold such a licence. The council’s policy requires that all applicants:

• are aged over 21;
• have held full licence for at least two years;
• pass a basic skills assessment;
• pass a driving skills assessment;
• fully complete the appropriate application form;
• pass the council’s test of their knowledge of the topography of the city and the responsibilities of a licensed driver;
• provide a medical report from the applicant’s own medical practitioner certifying that they are fit to a Group 2 standard in accordance with the current DVLA medical standards of fitness to drive;
• consent to an enhanced criminal record disclosure from the Disclosure and Barring Service;
• consent to a driving history check from the Driver and Vehicle Licensing Agency;

Please note that the evidence of passing the basic skills assessment and driving skills assessment must be submitted prior to the submission of the application form. The application form and a medical assessment form can be found below.

Application forms and supporting documents must be submitted by the applicant in person at the licensing office at the Civic Centre, when the forms for disclosure of any criminal record and a check of your driving history with the Driver and Vehicle Licensing Agency will be completed. In order to undertake this part of the process you must be able to conclusively prove your identity to our satisfaction. We will not expect your medical certificate to be more than three months old at the date of grant of any licence.

If you do not actively pursue your application for six months or more, we will treat it as having been withdrawn. You will need to start again if you later wish to become a licensed driver.

It is also the policy of the city council that all licensed drivers obtain a BTech qualification in transporting passengers by taxi and private hire vehicle within six months of the grant of their licence.

Exceptionally, in the case of applicants for a restricted licence to drive specialist private hire vehicles, it may not be necessary for the applicant to complete the topography test.

Contact details for basic skills assessments, BTech and driving skills assessments are available below.

A form for notification of the change of address of an existing licence holder can be found below.

Copies of the private hire driver policy and conditions and the 1970 bye-law for hackney carriages and motor vehicles let for hire are available below.

Criminal Records

The licensing team has a responsibility to ensure that licensed drivers are fit and proper persons to hold such licences, given the circumstances of their employment. In order to assist in making such decisions, a check is made with the Disclosure and Barring Service before a licence application is determined, and thereafter on a three-yearly basis. Applicants will normally be expected to subscribe to the DBS update service (see link below) and remain subscribed whilst they remain licensed.

A note of the city council's current guidelines on convictions of licensed drivers can be found below.

The latest information on the criminal record check process can be obtained from the Disclosure and Barring Service web sites (see links below); their guidance on dealing with disclosure forms and the applicant’s guide will be of particular interest.

Data Protection

Please note that the licensing authority may be required by law to disclose to the appropriate authorities, from time to time, further information relating to applications and licences for the purposes of law enforcement and the prevention of fraud.

Contacting the Licensing Team

If you need to contact us by email, 'phone or post, please do so using the details below.

Opening hourslink to interactive parking map

Members of the Licensing Team are normally available on weekdays at the Civic Centre, Southampton SO14 7LY from 09:00 to 12:00 and from 14:00 to 16:00 to assist personal callers. We may be available at other times by prior appointment.

Downloadable documents

Icon Name of file Size Download time
Binary file PH driver application - Word 50 KB 0secs @ 2Mbps
PDF document PH driver application - pdf 111 KB 0secs @ 2Mbps
PDF document Medical Form 155 KB 0secs @ 2Mbps
PDF document Taxi Driver Conviction Guidelines 51 KB 0secs @ 2Mbps
PDF document BTec and Driving Skills 31 KB 0secs @ 2Mbps
Word document HC and PH change of address 69 KB 0secs @ 2Mbps
PDF document HC and PH change of address pdf 25 KB 0secs @ 2Mbps
PDF document PHD policy and conditions 100 KB 0secs @ 2Mbps
PDF document Byelaw 43 - Hackney Carriages and Motor Vehicles Let for Hire 1970 63 KB 0secs @ 2Mbps
Link to download Adobe Acrobat if required

Contact information