The Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR) give you the right to request recorded information held by the council.
In most cases you will not be charged for making Freedom of Information Requests. However, you may be required to pay a fee for any copying or postage charges involved in your request.
In these cases, and in any other cases where a fee is charged, you will be informed of this fee and will be required to make payment before your information is released.
Please note that if any fees are not paid within three months of your original request we will assume that you no longer wish to proceed and will cancel the request.
Further information about fees can be found in the Access to Information Charging Policy
Before you apply
Before you apply, check if the council has already published the information you are looking for. This will save you time and possible fees. It will also save the council money, meaning we will have more funds for the essential services we provide.
Under our publication scheme there is certain information that the council is required to publish on a regular basis. This includes, agendas and minutes of public meetings and policy and strategy meetings.
Review our publication scheme
We also publish other information on the Council, including expenditure and details of Council properties, this can be found on the Council Data pages of our website.
Review our Council Data
Southampton City Council maintains a log of all its responses to information requests in the Disclosure Log. If someone has already requested the information, our responses will be published online.
Search the FOI Disclosure Log
Why might a request be refused?
In some cases your information may be refused. There are a number of reasons why this might happen.
If the information that you have requested is sensitive, we may be unable to provide you with it.
Further information on FOIA exemptions
If we estimate that gathering the information you have requested will cost the council £450.00 or more then we will not carry out request. You will be given the opportunity to narrow down your request, or pay the cost.
Further information about fees can be found in the Access to Information Policy
If your request is refused we will tell you why and explain your rights of appeal.
Make a request
If you can't find the information you require through the Publication Scheme, Council Data webpages or the Disclosure Log, please submit your request in writing using the form below.
Freedom of Information request form
Alternatively, you can post your request to:
Information Lawyer (Data Protection Officer)
Southampton City Council
Corporate Legal Team
or email it to: firstname.lastname@example.org
The Freedom of Information Act 2000 allows up to 20 working days to respond to your request, we will respond as promptly as possible.
The supply of documents under the FOIA and the EIR is protected by the Copyright, Designs and Patent Act 1998. You do not have an automatic right to re-use the information for commercial gains (e.g. by making multiple copies, publishing, and issuing copies to the public without the permission of the council). For more information, please visit our Re-Use of Public Sector Information page.
Data Protection Act 1998