Southampton City Council

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National conversations

National-ConversationThe Tenant Services Authority (TSA) is the new regulator for homes owned by housing associations and co-ops. From spring 2010, they are likely to be responsible for local council landlords too.

The first thing the TSA needs to do is draw up a brand new set of standards for all social landlords. These standards are very important, as the TSA will be monitoring how landlords do in achieving them and taking action against any who don’t.

National Conversation Consultation

In March 2009 the Tenant Services Authority (TSA) encouraged all social landlords to undertake a project for them to find out from their tenants what makes a good landlord, what landlords do well and not so well and to share examples of excellent customer service. The TSA called this the “National Conversation.”

During March 2009 Southampton City Council invited tenants to attend 8 drop-in events around the city to discuss these issues and 57 tenants attended. The TSA asked tenants to complete a questionnaire of 20 set questions, the majority of these were multiple choice. There were a small number of open ended questions.

“It was a great opportunity for tenants to talk candidly and tell us where we can improve. We are already doing a lot of work in the areas tenants have told us are their priorities and the feedback will spur us on to do even more to address these issues and bring about some real changes for tenants.” Nick Cross, Head of Housing Management.

This is a short summary of the findings from the Southampton City Council events.

1. What does your landlord do well?

There were 4 areas where over 70% of tenants who responded thought the services ranged from good to excellent:

• Customer service (90%)
• Health and safety for tenants
• Repairs and maintenance
• Help with housing benefit

2. What does your landlord do poorly?

There were 5 areas where over 50% of tenants who responded felt the service was either disappointing or poor:

• Looking after your neighbourhood
• Security in your neighbourhood
• Keeping you informed
• Giving you chance to have your say
• Dealing with anti social behaviour

3. Important landlord services

Tenants were asked to identify the 3 most important things for a landlord. The top four responses were:

• Repairs and maintenance – a clear winner
• Health and safety for tenants
• Security in your neighbourhood
• Dealing with anti social behaviour

4. Priorities for the TSA

Tenants were asked to consider the 3 most important priorities for the TSA. There was a clear top 4:

• Ensuring reasonable/affordable rents
• Dealing with anti social behaviour
• Keeping homes up to date and in a decent condition
• Opportunities for tenants to have a say with their landlord.

5. What can your landlord do better?

This was an open ended question which produced a wide range of comments, but three main themes emerged:

a) Information and communication
Tenants wanted to be kept informed using clear language and to ensure they received feedback.

b) Repairs and Improvements
Tenants were looking for a prompt response to repairs, aim to get it right the first time and to ensure that properties are kept in a good condition.

c) Complaints and customer care
There was an emphasis of listening to the customer, treating them with respect and providing more flexible working practices.

6. How could your landlord provide an excellent service?

This was an open ended question and some key themes emerged:

a) Communication and feedback
• Keeping people up to date and informed and provide feedback

b) Listening and involving tenants
• Listen to what tenants want and allow tenants to be involved in all the decisions that affect them.

c) Repairs and services
• Tenants would like quicker services and greater flexibility of working hours and access.

7. General examples of excellent service

This was another open ended question where tenants were asked to give examples of good service they had received from companies or individuals.

Some of the key words that emerged from this were;
“quick”, “very friendly staff”, “helpful”, “caring”, “courteous”, “knowledgeable staff” and “value for money”.

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