Death Registration

There are certain requirements that you must meet before being able to register the death. You need to be one of the following:

• A relative (including by marriage or civil partnership) or

• Someone who was present when the person died or

• The occupier of the house or establishment where the person died or

• Someone who is making the funeral arrangements (this cannot be your Funeral Director)

If you do not come under any of these categories and you have been asked to register a death, please contact us before you visit us.

Yes, you will need to telephone 02380 915327 for an appointment. This office is open between the following hours:

9.00am to 4.30 pm Monday Wednesday and Thursday
10.00am to 4.30pm Tuesday
9.00am to 4.00pm Friday

Our address is:

The Register Office, 6a Bugle Street, Southampton SO14 2LX.

Please follow the link on the menu for further contact details and where to find us

If you are not able to register the death in Southampton, you can make a declaration of the facts at any Register Office in England or Wales (please telephone them first for an appointment).

The information will then posted to the district where the death occurred, the registration will then take place and relevant documents will be sent to you. If you require any death certificates, you can either ask the registrar to send your cheque with the declaration or you can order them directly from the other office. The certificates will then be posted to you after the registration has been made. The registration office you attend will be able to advise you on the timescales involved with your particular registration.

When registering a death you will be asked to provide the Medical Certificate of cause of Death – this would have been given to you by the hospital (if the person died in hospital) – or the GP in attendance, if not at hospital.

It would help us, if you are able to also provide the deceased’s National Health Service number found on their medical card..

If the coroner is to issue a cause of death report following a post mortem, the document would have already been delivered directly to us from the coroner’s office.

If the coroner is to hold an inquest into the death, you will not need to visit our office. We will contact you when the inquest has been completed in order for you to apply for any death certificates.

• The date and place of the death

• The deceased’s full name and any other name they have ever used

• The date and place of birth. (It maybe useful to bring their birth certificate or passport)

• The deceased’s current or last occupation (even if retired)

• Their usual address and postcode at the time of death

• If deceased was married or in a civil partnership; the full name, current or last occupation (even if retired) and date of birth of this person. (a marriage or civil partnership certificate may be useful to bring)

• If the deceased was widowed or a surviving civil partner, the full names and last occupation (even if retired) of this person (a marriage or civil partnership certificate or death certificate may be useful to bring)

• If the deceased was receiving any pensions or allowances from public funds other than the state pension, the name of that organisation( e.g. Teachers, Civil Service or Armed Forces)

You will be issued with the following documents.

• Notification of Death (Form BD8) to inform the Department of Works and Pensions that the person has died.

• A certificate for burial or cremation( green form) which the undertaker will need to arrange the funeral. If the death has been reported to the coroner and the funeral is to be a cremation, there is no need to issue this form.

Many organisations need to see original copies of a death certificate before they will proceed with, for example, closing or changing accounts. We’ve produced a handy listing of organisations at the bottom of this page.

We would strongly recommend that you purchase your certificates at the time of registration (£4.00 per certificate) – as requests for copies after this time incur additional costs.