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Birth Registration

Birth Certificate

Congratulations of the birth of your baby. It’s probably one of those times where there are so many things to remember at this exciting time for you and your family. One of the first things that you will need to do is to register the birth of your baby. These pages will give you all the information that you will need to do this, but here are some key points:

  • The birth must be registered within 42 days

  • The birth must be registered in the district in which the baby was born, either by attending the Register Office that covers the area, or by registering by declaration at any office in England or Wales. Please read the frequently asked questions 'where do I go to register?' for more information.

  • If your baby was born in Southampton City you can either make an appointment to register the birth at Southampton Register Office or you can now register the birth at a Hampshire Register Office. Further information is detailed below under 'where do I go to register?'

  • Southampton Registration district does not cover the areas of Eastleigh, Totton, Hythe, West End, Lymington or Fareham. Babies born in these areas should be registered by the Hampshire Registration district, or by declaration at any Register Office in England or Wales.

  • You must be a qualified informant to register a birth. Further information of who can register a birth is detailed below.

  • Although you must attend in person, you do not need to bring the baby with you

  • There is no charge for the registration of a birth.

The details in the following sections should cover all you need to know. If you can’t find the answers to your questions please telephone or email us using the contact details at the bottom of this page.

Frequently asked questions

1. Where do I go to register?

Babies born in Southampton City, can be registered at our office in 6a Bugle Street, Southampton. Please telephone 023 8091 5327 for an appointment. Due to the current demand of these appointments, we kindly ask that you arrive in plenty of time. In some cases it may be necessary to reschedule your appointment if you are not on time.

If it is difficult for you to get to the Register office in Southampton, you can now register the birth at any Register Office in Hampshire. The birth certificate will be issued at the same time in these offices and the record will then be transferred to our office in Southampton. Any future certificates will need to be obtained from Southampton. Hampshire Registration Service appointments are bookable online or by telephoning 0845 603 5637.

If you live further away, you can give information for the registration to any Register Office in England or Wales by a process called declaration. The declaration will be posted to us and we will then send you your babies birth certificate within a few days.

2. Do I need to make an appointment and what are your office hours?

Yes, you will need to telephone 023 8091 5327 for an appointment. This office is open between the following hours:

9.00am to 4.30pm Monday Wednesday and Thursday
10.00am to 4.30pm Tuesday
9.00am to 4.00pm Friday

Our address is:

The Register Office, 6a Bugle Street, Southampton SO14 2LX.

Please follow the link on the menu for further contact details and where to find us.

Please allow plenty of time for travelling and parking. If you are late for your appointment we cannot guarantee that you will be seen and another appointment will need to be made

3. Who can register the birth?

The people qualified to register the birth of a baby are:

  • The Mother - Whether you are married to the father or not you can register on your own.  If you are not married to the father and wish to have his name included on the registration, he must attend with you. However, if you are not able to attend the register office together (ie if the father is working abroad), there are ways which may allow you to register. Please contact this office for further advice.

  • Married Father - If you are married to the mother, you can register on your own and there is no need for your wife to attend the registration.

  • Unmarried Mother and/or Father - If you are not married to each other you and you want to include the father’s details on the birth registration, both of you will need to attend together. Please contact this office for further advice if you are not able to attend the registration together.

  • Civil Partner - If you were the civil partner of the mother at the time the baby was conceived, or are registering under the Human Fertilisation and Embryology Act (HFE), you can both attend, but only one of you is required to sign the registration.

4. What do I need to bring with me?

It may be helpful to bring your own passports and the birth certificates of any of your previous children.
Further helpful documents are driving licence, benefit statement or council tax bill. Where the parents are married to one another or in a civil partnership, it would be helpful to bring the marriage/civil partnership certificate for the parents.

Please note that you are not required to produce these documents but if you do they can help you to ensure that your baby's birth is registered correctly.

This is the information that you will need to know;

  • The date and place of birth (and time if you are registering more than one child)

  • The first, any middle names and last names (surname/family name)  in which you wish the child to be brought up as (including spellings and accents)

  • Mothers, fathers/civil partner’s full name by which they are known, including  any former names, including spellings and accents. (A passport or id card may be useful to bring)

  • Date and place of birth of both the mother and father/civil partner

  • Occupation of the mother and father/civil partner

  • Mother and father’s/civil partner’s home address (including postcode) when the baby was born

  • If married to the baby’s father/in a civil partnership with the parent, the date on which the marriage/civil partnership took place

Please note that if the father's/civil partner's details are not to be entered in the register, any information below that relates to the father/civil partner is not required.

 

5. What documents will I be given and how much will it cost?

It does not cost anything to register a baby’s birth. At the registration you will be given a short birth certificate free of charge.

If you wish to have further copies of the short birth certificate or any copies of the full certificate you are able to purchase these at a cost of £4.00 each at the time of registration.

A full birth certificate contains the full information contained in the entry of the register and is the certificate you will require to obtain a passport or to open any bank accounts for your child.

You are able to purchase more certificates any time after the registration but the cost will be more.

Contact information

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