Agenda and minutes

Annual General Meeting, Council - Wednesday, 19th May, 2021 2.00 pm

Venue: Guildhall, Southampton

Contact: Judy Cordell and Claire Heather  023 8083 2766/2412

Link: link to meeting

Items
No. Item

1.

Election of a Mayor for the Ensuing Year

Minutes:

FORMER COUNCILLOR MRS BLATCHFORD IN THE CHAIR

 

 

RESOLVED: upon the motion of Councillor Fuller and seconded by Councillor Paffey, that Councillor Houghton be elected to the Office of 799th Mayor of Southampton and Chair of the Council for the ensuing year.

 

The Mayor (Councillor Houghton) then made and subscribed to the Declaration of Acceptance of Office.

 

 

THE MAYOR (COUNCILLOR HOUGHTON) IN THE CHAIR

 

 

 

 

2.

Election of a Sheriff for the Ensuing Year

Minutes:

RESOLVED: upon the motion of Councillor McEwing and seconded by Councillor Fitzhenry that Councillor Rayment be appointed the 584th Sheriff of the City of Southampton and Vice-Chair of the Council for the ensuing year.

 

 

 

The Sheriff (Councillor Rayment) then made and subscribed to the Declaration of Acceptance of Office.

3.

Vote of Thanks to Retiring Mayor

Minutes:

RESOLVED upon the Motion of Councillor Hammond and seconded by Councillor Moulton, that the Council places on record its appreciation for the distinguished manner in which former Councillor Mrs Blatchford had discharged the duties of the Mayor of the City during the period of her term of office. 

4.

Minutes pdf icon PDF 171 KB

To authorise the signing of the minutes of the Council Meeting held on 17th March 2020, attached.

Minutes:

RESOLVED: that the minutes of the Council meeting held on 17th March 2021 be approved and signed as a correct record.

 

 

 

5.

Announcements from the Mayor and Leader

Matters especially brought forward by the Mayor and the Leader.

Minutes:

(i)  Elections/Appointments New Councillors

 

     I would like to thank all Members for their support in electing me as    Mayor.

 

    Members, as you will know the Local Elections and Police and Crime       Commissioner Election took place on 6th May and I would like to thank all    those involved in making these happen under the Covid restrictions. 

 

    Firstly, I would like to welcome our new Councillors and would be grateful    if you would stand as I give your name so we can all identify you.

 

    Welcome back:

    Councillor Jeremy Moulton – Millbrook Ward

    Councillor Spiros VassiliouSwaythling Ward

    Councillor Mike DennessBevios Ward 

 

    Welcome to our new Cllrs:

    Cllr Joshua Payne – Peartree Ward 

    Cllr Matthew Magee – Bitterne Ward

    Cllr Amanda Guest – Redbridge Ward

    Cllr Diana Galton – Coxford Ward

    Cllr Robert Stead – Woolston Ward

 

    And welcome back to all of you who successfully defended your seat.

 

(ii)  Filming

 

    Members, today’s meeting is being live streamed and will also be       available for members of the public to view online after the meeting.  For  any member of the public filming I remind you that the right to film is       limited to the duration of the meeting and recording must cease when I    close the meeting.

 

    Filming or recording is not permitted if the effect would be to interrupt or    disturb the proceedings or if it is intrusive of a specific individual or         individuals.  If in my opinion this is occurring, it will not be permitted, and I    will ask you to stop.

 

    Similarly, some members of the public attending the meeting may object    to being filmed, photographed or recorded and will expect that these       wishes are complied with. 

 

(iii)  Meeting Protocol

 

    I would like these meetings to run efficiently and effectively. To that end I    would ask you to keep in mind through the year the basic courtesies we    need to adhere to for this to happen: – timeliness both in arriving at the    meeting and listening carefully to the speeches and arguments. I would    also ask you to remember the courtesies you would like from members    when you are speaking and extending those to others.

 

    In addition we have a Covid meetings protocol which members have been    sent and should abide by.

 

 

 

     Members, you have been allocated a seat here in the in the Guildhall and      the Chamber when we return there which is reflected in the seating plans     made available to the public.  Therefore, I would ask that you remain in     the seat you are allocated, or if you wish to move, you give notice of your      intention prior to the next meeting.

 

(iv)  Mobile phones and electronic devices

 

     As a reminder to Members, wi-fi is available in the Guildhall and Civic        Centre. The use of mobile electronic devices can therefore be used in the    Guildhall and in Committee Meetings.

 

    I would urge Members to use their good sense and behave with courtesy,  particularly in not tweeting messages which would otherwise be in breach    of our  ...  view the full minutes text for item 5.

6.

Election of the Leader

To elect a Leader of the Council for the ensuing year. Following the election the Leader will announce membership of the Cabinet

Minutes:

The nomination of Councillor Fitzhenry was moved and seconded.

 

UPON BEING PUT TO THE VOTE IT WAS:

 

RESOLVED: that Councillor Fitzhenry be elected as Leader of the Council for the ensuing year.

 

Following his election as Leader, Councillor Fitzhenry informed the Council of his Cabinet and their Portfolio responsibilities.

 

Deputy Leader and Growth – Councillor Moulton

 

Finance – Councillor Hannides

 

Environment – Councillor S Galton

 

Communities, Culture and Heritage - Councillor Vassiliou  

 

Health and Adult Social Care – Councillor White

 

Children’s Social Care - Councillor P Baillie

 

Education – Councillor J Baillie

 

Customer Service and Transformation – Councillor Harwood

 

 

 

7.

Appointments to Committees, Sub-Committees and Other Bodies

A   Appointment of Members

 

The Leader to move that, subject to alterations as may from time to time be made by the Council, the necessary Committees, Sub-Committees and other bodies and external organisations be appointed by the Council with the number and allocation of seats to political groups as set out in a schedule to be tabled at the meeting.

 

B   Appointment of Chair

 

To appoint the Chair to each of the Committees and Sub-Committees appointed by the Council.

Minutes:

RESOLVED: that subject to certain decisions that may from time to time be made by the Council, the following Committees, Sub-Committees and other bodies be appointed with the allocation of seats to political groups shown therein and they be delegated authority to act within their Terms of Reference:-

 

Political Group

Seats on Council

%

Conservative

25

52.08%

Labour

23

47.92%

 

Committees

 

Labour

Conservative

Number of Seats to Groups

Overview and Scrutiny Management (7)

 

Cllr Cooper

Cllr Fielker - Chair

Cllr Renyard

Cllr Savage

 

4

Cllr Fuller

Cllr B Harris

Cllr Vaughan

 

 

3

 

 

 

 

 

7

Planning and Rights of Way (5)

 

Cllr Coombs

Cllr Windle

 

 

 

2

Cllr L Harris - Chair

Cllr Magee

Cllr Prior

 

 

 

3

 

 

 

 

 

5

 

Chief Officer Employment Panel (3)

TBC

 

 

1

Cllr Fitzhenry

Cllr Moulton

 

2

 

 

 

3

Licensing Committee

(10)

(Min 10 – max 13)

Cllr Leggett

Cllr McEwing

Cllr Noon

Cllr Spicer

 

 

 

4

Cllr G Galton - Chair

Cllr B Harris

Cllr Laurent

Cllr J Payne

Cllr Stead

Cllr Streets

 

6

 

 

 

 

 

 

 

10

Governance Committee (5)

 

Cllr Bunday 

Cllr Shields

 

 

2

Cllr Fuller - Chair

Cllr D Galton

Cllr Magee

 

3

 

 

 

 

5

Sub-Committees

Labour

Conservative

Number of Seats to Groups

Health Overview and Scrutiny Panel (5)

 

Cllr Bogle

Cllr Chaloner

 

 

2

Cllr Guest

Cllr Prior - Chair

Cllr Stead

 

3

 

 

 

 

5

Scrutiny Panel

 (5)

Cllr Coombs

Cllr Savage

 

 

2

TBC

 

 

 

 

3

 

 

 

 

 

5

Children’s and Families Scrutiny Panel (5)

Cllr Mitchell 

Cllr Paffey

 

 

2

Cllr Bell

Cllr Guthrie - Chair

Cllr Laurent

 

3

 

 

 

 

5

Licensing General Sub-Committee (5)

(Membership must come from membership of Licensing Committee)

 

TBC

 

 

 

 

2

 

TBC

 

 

 

 

3

 

 

 

 

 

 

5

Standards Sub-

Committee (3)

Cllr Chaloner

Cllr Hammond

 

2

 

TBC

 

 

1

 

 

 

3

Standards Appeal Sub-Committee (3)

Cllr Kataria

Cllr Margetts

 

2

 

TBC

 

 

1

 

 

3

TOTAL

25

 

31

 

56

 

Committee/Sub-

Committee

Labour

Conservative

Number of Seats to Groups

Licensing and Gambling Sub-Committee (3)

(Any 3 Members drawn from the Licensing Committee membership on rotation basis)

 

 

3

 

 

 

 

 

 

 

 

 

 

 

 

Other bodies

 

Labour

Conservative

Number of Seats to Groups

Hampshire Fire and Rescue

Authority (1)

 

Cllr Fuller

 

1

 

 

1

Local Democracy and Accountability Network for Councillors (2)

 

 

TBC

 

2

 

 

 

0

 

 

 

2

Partnership for Urban  South Hampshire – Overview and Scrutiny Committee (1)

 

TBC

 

1

 

 

 

0

 

 

 

1

Hampshire Police and Crime Panel (1)

(Overall proportionality is calculated across the County. This may require a change in appointment)

 

 

 

0

 

 

Cllr Magee

 

1

 

 

 

1

Health and Well-Being Board

Council determines the number of places allocated to Elected Members on the Board.

The decision as to who to appoint is an Executive Function.

Council is requested to determine the membership of the Board as follows:

  • 5 Elected Members of Southampton City Council
  • Statutory Director for Public Health  
  • Statutory Director for Adult Social Services  
  • Statutory Director Children’s Services (Service Director, Children’s and Families Services)
  • Representative of the Clinical Commissioning Group
  • Representative of Healthwatch
  • Representative of NHS Commissioning Board’s Wessex Area Team

 

Chipperfield Trust

All 48 Members to be appointed to Chipperfield Trust

 

 

 

8.

Calendar of Meetings

To approve the following dates for meetings of the Council in the 2021/22 Municipal Year:

 

21st July 2021

15th September 2021

17th November 2021

23rd February 2022 (Budget)

16th March 2022

18th May 2022 (AGM)

 

Minutes:

The Council approved the following dates for meetings of the Council in the 2021/22 Municipal Year:

 

 21st July 2021

15th September 2021

17th November 2021

23rd February 2022 (Budget)

16th March 2022

18th May 2022 (AGM)