Venue: The Guildhall
Contact: Sandra Coltman 023 8083 2430
Note: Please note this meeting has been moved to the Guildhall
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Apologies To receive any apologies. Minutes: No apologies for absence were received. |
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To authorise the signing of the minutes of the Council Meetings held on 18th May 2011, attached. Additional documents: Minutes: RESOLVED that the minutes of the Council meetings held on 18th May 2011 be approved and signed as correct records. |
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Deputations, Petitions and Public Questions To receive any requests for Deputations, Presentation of Petitions or Public Questions. Minutes: It was noted that no requests to present deputations, petitions or public questions had been received. |
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Report of the Leader of the Council, attached. Additional documents: Minutes: The report of the Leader of the Council was submitted, setting out the details of the business undertaken by the Executive (copy of report circulated with agenda and appended to signed minutes).
The Leader and the Cabinet made statements and responded to Questions.
The following questions were then submitted in accordance with Council Procedure Rule 11.1:
1. School Performance
Question from Councillor Bogle to Councillor Moulton
What interventions can and should the Local Authority make when schools are not performing?
Answer
Local Authorities will continue to play a significant role in respect of intervening in school under performance. In summary local authorities may:
2. Budget Variations
Question from Councillor Vinson to Councillor Hannides
Will the Cabinet Member for Resources, Leisure and Culture list those budget lines which have been modified since the adoption of the Budget for 2011/12, indicating how any shortfall will be met.
Answer
There have been a number of modifications which have either been made or proposed to the 2011/12 budget. Budget Changes Associated with the Implementation of Revised Terms & Conditions The budget report to Full Council in February gave a delegation to the Chief Finance Officer in consultation with the Solicitor to the Council to make any adjustments to the budget arising from negotiations on changes to terms & conditions. The following changes have been made as a result: i) Approved Mileage Rate – The proposed change was to reduce the mileage rate to be in accordance with the HMRC rate (which at the date of the budget was 40p per mile). However, almost immediately following the budget decision, the HMRC amended their approved rate to 45p per mile, and it was therefore necessary to increase the rate to 45p per mile. (reduced saving by £108,000) ii) July Implementation of T’s & C’s – as a negotiated settlement (collective agreement) was not reached with the Unions on the implementation of changes to T’s & C’s, it was not possible to secure a full year’s saving from the 1st April 2011. The changes were therefore implemented on the 11th July. This will result in an in-year shortfall of circa £1.2M The combination of these 2 items has reduced the in-year saving by £1.3M. This will be met in year from balances. iii) Market Supplement – a market supplement has been put in place for social workers within Children’s Services. This is initially for a 6 month period pending a full review. This will be funded from contingencies and will cost £108,000. Other Changes i) Grants To VO’s – in order to undertake full consultation and allow due notice, there has been a draw on contingencies ... view the full minutes text for item 27. |
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Motions A) Councillor Drake to move:-
This Council notes that, following the disbanding of Regional Health Authorities, the responsibility for fluoridation schemes will fall to local authorities. This Council therefore urges the Executive, on behalf of the Council, to use its present and future influence to reverse the decision to add fluoride to Southampton's water.
B) Councillor R Williams to move:-
Council calls on the Executive to support the Secretary of State for Communities and Local Government's request to return to talks to resolve the current industrial dispute and suspend the threat of dismissals whilst those talks take place. Minutes: (a) Fluoridation
Councillor Drake moved and Councillor Turner seconded:-
“This Council notes that, following the disbanding of Regional Health Authorities, the responsibility for fluoridation schemes will fall to local authorities. This Council therefore urges the Executive, on behalf of the Council, to use its present and future influence to reverse the decision to add fluoride to Southampton's water”.
Amendment moved by Councillor Moulton and seconded by Councillor Smith:
AMENDMENT
In the 1st line, after the words “Regional Health Authorities”, add: “in 2013”,
In the 2nd line, after the words “responsibility for fluoridation schemes will fall to”, delete the words“local authorities. This Council therefore urges the Executive, on behalf of the Council, to use its present and future influence to reverse the decision to add fluoride to Southampton's water.”
and replace with “Public Health England. Council further notes that the passing of the Health Bill will give Southampton City Council leadership responsibility for dental health. Council urges the Executive to investigate what powers local authorities will have with regard to fluoridation schemes following the passing of the Bill but notes that powers to reverse the planned local fluoridation scheme rest with Parliament and primary legislation. Council resolves to debate this matter more fully at the September Council meeting when it is anticipated that a petition will be presented by Hampshire Against Fluoridation.”
Amended Motion to read:
“This Council notes that, following the disbanding of Regional Health Authorities in 2013, the responsibility for fluoridation schemes will fall to Public Health England. Council further notes that the passing of the Health Bill will give Southampton City Council leadership responsibility for dental health. Council urges the Executive to investigate what powers local authorities will have with regard to fluoridation schemes following the passing of the Bill but notes that powers to reverse the planned local fluoridation scheme rest with Parliament and primary legislation. Council resolves to debate this matter more fully at the September Council meeting when it is anticipated that a petition will be presented by Hampshire Against Fluoridation.”
UPON BEING PUT TO THE VOTE THE AMENDMENT WAS DECLARED CARRIED
UPON BEING PUT TO THE VOTE THE MOTION AS AMENDED WAS DECLARED CARRIED
RESOLVED that the motion as amended be approved.
(b) Industrial dispute
Councillor Dr R Williams altered and moved and Councillor Letts seconded:-
ALTERATION
Delete everything after industrial dispute…
Altered motion to read:
“Council calls on the Executive to support the Secretary of State for Communities and Local Government's request to return to talks to resolve the current industrial dispute.
Amendment moved by Councillor Vinson and seconded by Councillor Drake:
AMENDMENT
In the 1st line, after the words “the Executive” insert the words “and Trades Unions”
In the 3rd line, after the words “current industrial dispute”, add “'without preconditions'.
Amended Motion to read:
'Council calls on the Executive and Trades Unions to support the Secretary of State for Communities and Local Government's request to ... view the full minutes text for item 28. |
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Questions from Members to the Chairs of Committees or the Mayor To consider any question of which notice has been given under Council Procedure Rule 11.2. Minutes: Question from Councillor Barnes-Andrews to Councillor Jones:
Unit A, Bakers Wharf, 20-40 Millbank Street
Can the Chair of Planning and Rights of Way Panel confirm when the Council will take action against Unit A, Bakers Wharf, 20-40 Millbank Street?
Answer
A planning application has been submitted to the Council for works which have been carried out to the unit. The applicant is of the opinion that these works have improved the situation since the Enforcement Notice was served. The planning team is considering the application and currently expect to submit the application to the Planning and Rights of Way Panel meeting on 16th August 2011 for determination. It is recommended that action is not pursued until the planning application has been determined as the application will assess whether the nuisance has ceased.
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Appointments to Committees, Sub-Committees and Other Bodies To deal with any appointments to Committees, Sub-Committees or other bodies as required. Minutes: Members noted that consideration had been given to nominations to serve as Independent Members of the Standards and Governance Committee. Although there was only a requirement to appoint 3 Members, Council were recommended to appoint a fourth member.
RESOLVED that the following Independent Members be appointed to the Standards and Governance Committee:
Brian Hooper David Blake Geoff Wilkinson Mrs Elizabeth Hale
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Financial Statements 2010/11 PDF 90 KB Report of the Cabinet Member for Resources Leisure and Culture concerning the Financial Statements for 2010/11, attached.
Minutes: The report of the Cabinet Member for Resources, Leisure and Culture was submitted concerning the Financial Statements for 2010/11(copy of report circulated with agenda and appended to signed minutes).
RESOLVED
(i) that it be noted that the Financial Statements 2010/11 had been signed by the Chief Financial Officer; and (ii) that it be noted that the approval of the Financial Statements 2010/11 by the Standards and Governance Committee would take place on 23 September, subject to any changes required after the completion of the Audit. Any such changes would be presented to the Audit Committee.
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General Fund Revenue Outturn for 2010/11 PDF 74 KB Report of the Cabinet Member for Resources Leisure and Culture, concerning the general fund revenue outturn for 2010/11, attached
Additional documents: Minutes: The report of the Cabinet Member for Resources, Leisure and Culture was submitted concerning the general fund revenue outturn for 2010/11 (copy of report circulated with agenda and appended to signed minutes).
Amendment moved by Councillor Vinson and seconded by Councillor Drake
AMENDMENT
Recommendation (v):
Delete the word ‘use’ and replace with ‘retention’
Delete the words ‘to maintain the Organisational Development Reserve as set out in paragraph 19’ and replace with ‘in Balances.’
AMENDED Recommendation (v) to read:
Approves the retentionof £3,986,600 of the 2010/11 under spend in Balances
UPON BEING PUT TO THE VOTE, THE AMENDMENT WAS DECLARED LOST
RESOLVED
(i) that the final outturn for 2010/11 detailed in Appendix 1 to the report be noted; (ii) that the performance of individual Portfolios in managing their budgets as set out in paragraph 9 of the report together with the major variances in Appendix 2 to the report be noted; (iii) that the addition to the Revenue Development Fund of £100,000 as set out in paragraph 15 of the report be approved; (iv) that the carry forward requests totalling £629,000 (of which £158,000 relates to central repairs and maintenance) as outlined in paragraph 18 and set out in detail in Appendix 3 to the report be approved;. (v) that the use of £3,986,600 of the 2010/11 under spend to maintain the Organisational Development Reserve as set out in paragraph 19 of the report be approved. |
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General Fund Capital Outturn for 2010/11 PDF 72 KB Report of the Cabinet Member for Resources Leisure and Culture, concerning the general fund capital outturn for 2010/11, attached.
Additional documents:
Minutes: The report of the Cabinet Member for Resources, Leisure and Culture was submitted concerning the general fund capital outturn for 2010/11 (copy of report circulated with agenda and appended to signed minutes).
RESOLVED
(i) that the actual capital spending in 2010/11 as shown in paragraphs 4 and 5 of the report be noted together with the major variances in Appendix 1 to the report; (ii) that the proposed capital financing in 2010/11 as shown in paragraph 10 of the report be approved; (iii) that the revised estimates for 2011/12 as adjusted for slippage and re-phasing as shown in Appendix 3 to the report be noted; (iv) that it be noted that the capital programme continues to run a deficit of £9.2M, (as reported in February) and that the over programming is within the previously approved tolerances; (v) that due to delays in the receipt of anticipated capital receipts it be noted that an additional £2.7M had to be borrowed to fund the 2010/11 programme which is in line with delegated powers approved in September 2008; and (vi) that it be noted that there will be a potential need to undertake additional borrowing to fund the 2011/12 programme if the anticipated capital receipts are delayed further. |
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Housing Revenue Account and Capital Outturn for 2010/11 PDF 84 KB Report of the Cabinet Member for Housing, concerning the housing revenue account and capital outturn for 2010/11, attached.
Additional documents:
Minutes: The report of the Cabinet Member for Housing was submitted concerning the housing revenue account and capital outturn for 2010/11 (copy of report circulated with agenda and appended to signed minutes).
RESOLVED
(i) that the HRA revenue outturn for the financial year 2010/11, which shows a favourable variance for the year of £422,900 and balances at the end of the year of £1,622,900 be noted; (ii) that the revenue carry forward of £250,000 for helping to fund the Mobile Working project in 2011/12 be approved; (iii) that the capital outturn for 2010/11 be noted; (iv) that the amendments to the HRA Capital Programme for 2011/12 set out in Appendix 3 to the report to take account of the slippage and re-phasing in 2010/11 be approved; and (v) that it be noted that the use of the additional resources will be considered as part of the update of the capital programme that will be reported to Council in September.
NOTE: Councillor Drake declared a personal interest in the above matter, as a Council tenant, and remained in the meeting during the consideration of the matter. |
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Review of Prudential Limits and Treasury Management Outturn 2010/11 PDF 116 KB Report of the Head of Finance (Chief Financial Officer), concerning the treasury management activities for 2010/11, attached.
Additional documents:
Minutes: The report of the Head of Finance (Chief Financial Officer) was submitted concerning the treasury management activities for 2010/11 (copy of report circulated with agenda and appended to signed minutes).
RESOLVED
(i) that the Treasury Management (TM) activities for 2010/11 and the outturn on the Prudential Indicators be noted; and (ii) that it be noted that the continued proactive approach to TM has led to reduced borrowing costs (compared to that estimated) and safeguarded investment income during the year. |
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Collection Fund Outurn 2010/11 PDF 61 KB Report of the Cabinet Member for Resources Leisure and Culture, concerning the actual payments made to and from the collection fund during the 2010/11 financial year, attached.
Additional documents: Minutes: The report of the Cabinet Member for Resources, Leisure and Culture was submitted concerning the actual payments made to and from the collection fund during the 2010/11 financial year (copy of report circulated with agenda and appended to signed minutes).
RESOLVED that the accounts for the Collection Fund in 2010/11 as shown in Appendix 1 to the report be noted.
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Report of the Leader of the Council seeking approval for the draft 2011- 2014 Council Plan, attached. Additional documents: Minutes: The report of the Leader of the Council was submitted seeking approval for the draft 2011- 2014 Council Plan (copy of report circulated with agenda and appended to signed minutes).
RESOLVED
(i) that the draft 2011- 2014 Council Plan, including the top 7 priorities for the Council as detailed in the Plan be approved; (ii) that the recommendations made by the Overview and Scrutiny Management Committee as set out in the report, which will be reflected in the final version of the Plan be noted; (iii) that delegated authority be granted to the Chief Executive, following consultation with the Leader of the Council, to finalise the Council Plan, including incorporating any changes made at the meeting and to refresh relevant sections of the Plan in 2012 and 2013 so that it aligns with any new budgetary or policy developments which will impact on the Council’s activities during 2011- 2014.
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Report of the Cabinet Member for Housing detailing the Southampton Housing Strategy 2011 - 2015 and Housing Revenue Account Business Plan 2011 – 2041, which form part of the Council’s policy framework, attached. Additional documents:
Minutes: The report of the Cabinet Member for Housing was submitted detailing the Southampton Housing Strategy 2011 - 2015 and Housing Revenue Account Business Plan 2011 – 2041, which form part of the Council’s policy framework (copy of report circulated with agenda and appended to signed minutes).
RESOLVED
(i) that the draft revised Housing Strategy (incorporating the Private Housing Renewal Strategy) and HRA Business Plan be approved; (ii) that delegated authority be granted to the Head of Housing Solutions to make final amendments to the Housing Strategy 2011 – 2015; and (iii) that delegated authority be granted to the Head of Decent Homes to make final amendments to the Housing Revenue Account Business Plan 2011 – 2041.
NOTE: Councillor Drake declared a personal interest in the above matter, as a Council tenant, and remained in the meeting during the consideration of the matter. |