Venue: Council Chamber, Civic Centre
Contact: Sandra Coltman 023 8083 2430
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THE SHERIFF (COUNCILLOR BURKE) IN THE CHAIR |
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Apologies To receive any apologies. Minutes: Apologies for absence were submitted on behalf of Councillors Drake and McEwing. |
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To authorise the signing of the minutes of the Council Meeting held on 14th September 2011, attached. Minutes: RESOLVED that the minutes of the Council meeting held on the 14th September 2011 be approved and signed as a correct record. |
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Announcements from the Mayor and Leader Matters especially brought forward by the Mayor and the Leader. Minutes: The Sheriff announced that David Priestley, Senior Town Sergeant would shortly be retiring and that Joy Wilmot-Palmer, Head of Efficiency and Business Transformation, would be leaving the Authority at the end of November. On behalf of Members, he thanked them for their service to the Council and wished them well for the future.
On behalf of Members, the Sheriff wished Councillor Drake a speedy recovery and congratulated Councillors Bogle and Thorpe on recently becoming parents. |
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Deputations, Petitions and Public Questions To receive any requests for Deputations, Presentation of Petitions or Public Questions. Minutes: It was noted that no requests for Deputations, Petitions or Public Questions had been received. |
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THE MAYOR (COUNCILLOR MATTHEWS) IN THE CHAIR |
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Report of the Leader of the Council, attached. Additional documents: Minutes:
The report of the Leader of the Council was submitted, setting out the details of the business undertaken by the Executive (copy of report circulated with agenda and appended to signed minutes).
The Leader and the Cabinet made statements and responded to Questions.
The following questions were then submitted in accordance with Council Procedure Rule 11.1:
1. Woolston Wastewater Treatment Works Question from Councillor Vinson to Councillor Fitzhenry
In view of recent adverse publicity regarding the capacity of Woolston Wastewater Treatment Works to cope with current demand, and the additional pressures that will come from increased housing under the Centenary Quay development, can the Cabinet Member advise Council of any steps he has taken to facilitate resolution of these issues by Southern Water?
Answer
Southern Water has for some time been considering how to resolve the issues associated with discharge standards to the River Itchen set by the Environment Agency, also capacity and odour levels which will in particular impact on the Centenary Quay development.
There have been repeated interventions with Southern Water by the City Council along with SEEDA (now HCA) and Crest Nicholson and there is an emerging approach which is to upgrade (rebuild) the existing works to “state of the art” within the existing site. This will incorporate new technology to make the works virtually odour free, provide further capacity as well as meeting all discharge standards. The scheme will also incorporate attractive cladding and landscaping.
The alternative option of diverting to elsewhere in South Hampshire would be problematical in terms of delivery and is unlikely to be agreed by Ofwat, the water industry regulator, because of the considerable cost involved in comparison to upgrading the existing works.
Southern Water is currently seeking agreement with Ofwat on how the upgrade scheme is to be funded.
Southern Water intends to consult with the City Council and the local community on their proposals when they have firmed up on their proposals and programme. This is expected during next year.
2. Recycling in Southampton Question from Councillor Vinson to Councillor Fitzhenry
Is the Cabinet member satisfied with the current level of recycling in Southampton?
Answer
Between April and the end of September 2011, 24.78% of domestic waste collected in Southampton was sent for recycling, composting or reuse which compares favourably with the other two areas of dense population in Hampshire, namely Portsmouth and Basingstoke. The Council only sent 12.32 % of its waste to landfill during the corresponding period; one of the lowest figures in the country.
3. Cycling on Pavements Question from Councillor Vinson to Councillor Fitzhenry
Does the Cabinet Member accept that current strategies have proved inadequate to deal with an increase in cycling on Southampton’s pavements which constitutes a danger to pedestrians?
Answer
The enforcement of inappropriate or nuisance cycling in pedestrian areas including footways is enforceable by the Police. They regularly undertake enforcement activity in the city.
The Council have no powers to undertake enforcement activity though we do provide cycle facilities where ... view the full minutes text for item 56. |
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Motions (A) Councillor Letts to move:-
This Council believes that as many Southampton residents as possible should be exclusively represented Southampton MPs.
Therefore this Council supports the proposal brought forward by Democratic Audit that 15 of the 16 wards in the city boundary of Southampton be comprised of the two Southampton parliamentary seats (Test and Itchen).
Furthermore that this request be submitted back by the Council to the Boundary Commission as the Council's position on this matter prior to the close of submissions date in December.
(B) Councillor Turner to move:-
This Council regrets the loss of the City's Youth Parliament and calls on the Executive to bring forward speedily, proposals for the development of a new and accountable way of identifying the views and priorities of young people in Southampton Minutes: (a) City Boundary Review
Councillor Letts moved and Councillor Stevens seconded:-
“This Council believes that as many Southampton residents as possible should be exclusively represented by Southampton MPs.
Therefore this Council supports the proposal brought forward by Democratic Audit that 15 of the 16 wards in the city boundary of Southampton be comprised of the two Southampton parliamentary seats (Test and Itchen).
Furthermore that this request be submitted back by the Council to the Boundary Commission as the Council's position on this matter prior to the close of submissions date in December.”
UPON BEING PUT TO THE VOTE THE MOTION WAS DECLARED LOST
RESOLVED that the motion be not approved.
RECORDED VOTE FOR: Councillors Barnes-Andrews, Mrs Blatchford, Burke, Cunio, Fuller, Furnell, Kaur, Letts, Morrell, Noon, Dr Paffey, Payne, Pope, Rayment, Stevens, Thomas, Thorpe, Turner, Vinson and Dr R.Williams AGAINST: Councillors Ball, Claisse, Capozzoli, Daunt, Fitzgerald, Fitzhenry, Hannides, B. Harris, L.Harris, Holmes, Jones, Kolker, Matthews, Mead, Moulton, Osmond, Parnell, Smith, Vassiliou, Walker, Wells, Willacy, White, P. Williams ABSTAIN: NIL
(b) City's Youth Parliament
Councillor Turner moved and Councillor Vinson seconded:-
“This Council regrets the loss of the City's Youth Parliament and calls on the Executive to bring forward speedily, proposals for the development of a new and accountable way of identifying the views and priorities of young people in Southampton”
Amendment moved by Councillor Vassiliou and seconded by Councillor Holmes:-
Delete from the first line “and calls on the Executive to bring forward speedily, proposals for the development of a new and accountable way of ….”
and Replace with “due to the substantial decline in participation during recent years. This Council fully supports and encourages the development of forums, organisations and school Councils in Southampton, dedicated to…..”
In the third line After “identifying the views and priorities of young people in Southampton.”
Insert the following: “Should there once again be a reasonable number of young people from across the City and participation from school Councils willing to attend meetings, this Council will embark on reinstating a City wide Youth Parliament. Furthermore, we fully support and encourage participation in school Councils as they can be an effective way of acquiring the views of young people”.
AMENDED MOTION TO READ:
This Council regrets the loss of the City’s Youth Parliament due to the substantial decline in participation during recent years. This Council fully supports and encourages the development of forums, organisations and school Councils in Southampton, dedicated to identifying the views and priorities of young people in Southampton. Should there once again be a reasonable number of young people from across the City and participation from school Councils willing to attend meetings, this Council will embark on reinstating a City wide Youth Parliament. Furthermore, we fully support and encourage participation in school Councils as they can be an effective way of acquiring the views of young people.
UPON BEING PUT TO THE VOTE THE AMENDMENT WAS DECLARED CARRIED
UPON BEING PUT TO THE VOTE THE MOTION AS ... view the full minutes text for item 57. |
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THE SHERIFF (COUNCILLOR BURKE) IN THE CHAIR |
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Questions from Members to the Chairs of Committees or the Mayor To consider any question of which notice has been given under Council Procedure Rule 11.2. Minutes:
It was noted that no questions to the Chairs of Committees or the Mayor had been received.
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Appointments to Committees, Sub-Committees and Other Bodies To deal with any appointments to Committees, Sub-Committees or other bodies as required. Minutes: It was noted that the following changes had been made to the appointments to Committees, Sub-Committees and other bodies: Councillor Parnell had replaced Councillor Fitzgerald on the Employment and Appeals Panel;and Councillor Mrs Blatchford had replaced Councillor Pope on the Employment and Appeals Panel
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THE MAYOR (COUNCILLOR MATTHEWS) IN THE CHAIR |
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Housing Revenue Account Self Financing: Reform of Council Housing Finance PDF 172 KB Report of the Cabinet Member for Housing, detailing a new funding system for the Housing Revenue Account, seeking approval for a number of schemes in the 2012/13 and recommending an approach on a number of issues, attached.
Additional documents:
Minutes:
The report of the Cabinet Member for Housing was submitted detailing a new funding system for the Housing Revenue Account, seeking approval for a number of schemes in 2012/13 and recommending an approach on a number of issues (copy of report circulated with agenda and appended to signed minutes).
RESOLVED:
(i) that the following principles be approved to underpin the development of the full 30 year Housing Revenue Account (HRA) business plan:
(a) For rents · Rent increases will follow Government rent policy (rent restructuring) so as not to disadvantage the business plan. · From 2 April 2012, all new tenants will be charged the full target rent for the property they move into · From 2 April 2012, the target rent for houses be increased by 5% and the target rent for flats reduced by 2.9%so that there is no change in the average target rent for the HRA as a whole subject to a full financial assessment of the impact on tenants and the business plan being considered as part of the budget report in February 2012.
(b) For service charges, from 2 April 2012: · All existing service charges will be recalculated to ensure that the charge is linked directly to the cost of the service provided. · The charge will endeavour to meet the principle of full cost recovery, with any exceptions being agreed as part of the budget report in February 2012. · Charges will then go up (or down) each year based on the actual cost of the service giving residents greater transparency and control over what they pay for a service. · That delegated authority be granted to the Senior Manager for Housing Services, following consultation with the Cabinet Member for Housing, to approve the annual revision to service charges within the policy parameters agreed by Council.
(c) For garages and parking spaces, from 2 April 2012: · Garages and car park spaces charges will increase each year by RPI + ½% i.e. in line with target rents. · These charges will be reviewed every 2 years to ensure they are comparable with other landlords. · A reduced rent incentive of 50% for 6 months will be introduced on garages where there is a need to increase usage.
· That delegated authority be granted to the Senior Manager for Housing Services, following consultation with the Cabinet Member for Housing, to decide where to apply the rent incentive and also to approve the annual revision to charges for garages and parking spaces within the policy parameters agreed by Council. · Plans will be implemented to remove the lockable posts from parking spaces in Housing ownership in the City centre.
(d) For the borrowing headroom: · A proportion of the headroom will be retained as a reserve / contingency for any unforeseen or high risk / short term issues that need to be supported. · Some funding will be allocated on an “invest to save” basis so that there is a payback of capital over a period. · Some funding is allocated to “cash flow” estate ... view the full minutes text for item 60. |
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THE SHERIFF (COUNCILLOR BURKE) IN THE CHAIR |
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Review of Polling Districts PDF 84 KB Report of the Director of Corporate Services detailing the review of polling districts and polling places carried out in accordance with the obligations under the Electoral Administration Act 2006, attached. Additional documents:
Minutes:
The report of the Director of Corporate Services was submitted detailing the review of polling districts and polling places carried out in accordance with the obligations under the Electoral Administration Act 2006 (copy of the report circulated with the agenda and appended to signed minutes).
Amendment moved by Councillor Mead and seconded by Councillor Fitzgerald:
That the recommendations in respect of the polling districts and polling places as set out in Appendix 3 be approved subject to the following:
Move boundary with MB to facilitate better access through local footpaths by transferring the boundary ME to take in the following roads: Vinery Gardens, St.James Park Road, Vinery Road, Winifred Gardens, Seacole Gardens, part of Dale Road, Rowan House, Winchester Road, from MB.
UPON BEING PUT TO THE VOTE THE AMENDMENT WAS DECLARED CARRIED
UPON BEING PUT TO THE VOTE THE RECOMMENDATION AS AMENDED WAS DECLARED CARRIED
RESOLVED that the recommendations in respect of the polling districts and polling places as set out in Appendix 3 be approved subject to the following:
Move boundary with MB to facilitate better access through local footpaths by transferring the boundary ME to take in the following roads: Vinery Gardens, St.James Park Road, Vinery Road, Winifred Gardens, Seacole Gardens, part of Dale Road, Rowan House, Winchester Road, from MB. .
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Establishment of Shadow Health and Wellbeing Board PDF 79 KB Report of the Executive Director of Health and Adult Social Care and Director of Public Health seeking approval for the establishment of a shadow Health and Wellbeing Board, attached. Additional documents: Minutes: The report of the Executive Director of Health and Adult Social Care and Director of Public Health was submitted seeking approval for the establishment of a shadow Health and Wellbeing Board (copy of report circulated with agenda and appended to the signed minutes).
Amendment moved by Councillor Rayment and seconded by Councillor Mrs Blatchford:
Add at end of recommendation (ii) and that this appointment return to Full Council for endorsement
AMENDED RECOMMENDATION TO READ:
That the Executive Director of Health and Adult Social Care, after consultation with the Head of Legal, HR and Democratic Services, be delegated authority to appoint an independent chair in accordance with the process set out in Appendix 2 and that this appointment return to Full Council for endorsement.
UPON BEING PUT TO THE VOTE THE AMENDMENT WAS DECLARED CARRIED
UPON BEING PUT TO THE VOTE THE RECOMMENDATIONS AS AMENDED WERE DECLARED CARRIED
RESOLVED:
(i) that a shadow health and wellbeing board be established on the basis of the draft terms of reference set out in Appendix 1 to the report; (ii) that the Executive Director of Health and Adult Social Care, after consultation with the Head of Legal, HR and Democratic Services, be delegated authority to appoint an independent chair in accordance with the process set out in Appendix 2 and that this appointment return to Full Council for endorsement; (iii) that authority be delegated to the Executive Director of Health and Adult Social Care, after consultation with the Cabinet Member for Adult Social Care and Health, to make any amendments to the proposals in the report in the light of any changes made to the Health and Social Care Bill in its passage through Parliament. |
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Treasury Management Strategy and Prudential Limits Mid Year Review PDF 120 KB Report of the Head of Finance (Chief Financial Officer) detailing the Treasury Management Strategy and Prudential Limits Mid Year Review, attached.
Minutes: The report of the Head of Finance (Chief Financial Officer) was submitted detailing the Treasury Management Strategy and Prudential Limits Mid Year Review (copy of report circulated with agenda and appended to signed minutes).
RESOLVED:
(i) that any changes to the Council’s Prudential Indicators as detailed within the report be approved; (ii) that it be noted that at the time of writing the Treasury Management report, the recommendations in the Capital Programme Update report had not been approved by Council on the 14th September 2011. The indicators in the Treasury Management report had therefore been based on the assumption that the Capital Programme Update report would be approved and as there were no changes made by Council, no recalculation has been necessary; (iii) that delegated authority continue to be granted to the Chief Financial Officer (CFO), following consultation with the Cabinet Member for Resources, Leisure and Culture, to approve any changes to the Prudential Indicators or borrowing limits that will aid good treasury management.
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Report of the Cabinet Member for Children’s Services and Learning seeking approval for the integration of the service and approval for the annual Youth Justice plan, attached.
Additional documents: Minutes: The report of the Cabinet Member for Children’s Services and Learning was submitted seeking approval for the integration of the service and approval for the annual Youth Justice plan (copy of report circulated with agenda and appended to signed minutes).
RESOLVED:
(i) that the Wessex Youth Justice Plan 2011/12 be approved as part of the Policy Framework; (ii) that delegated authority be granted to the Executive Director of Children’s Services and Learning to make any consequential amendments necessary to the Wessex Youth Justice Plan 2011/12 to reflect shadow or operational arrangements for the Southampton YOT prior to the approval of a Southampton Youth Justice Plan in 2012/13.
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Southampton City Council's Change Programme PDF 117 KB Report of the Leader of the Council and Chief Executive detailing recommendations in relation to Southampton City Council's Change Programme, attached. Minutes: The report of the Leader of the Council and Chief Executive was submitted detailing recommendations in relation to Southampton City Council's Change Programme (copy of report circulated with the agenda and appended to signed minutes).
RESOLVED that the Change Programme as set out in the report, due to be considered by Cabinet on 21st November 2011, be noted |
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Overview and Scrutiny - Summary of Call-in To note that there has not been any use of the call-in procedure over the last six months.
Minutes: It was noted that there had not been any use of the call-in procedure over the last six months.
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