Agenda and minutes

Cabinet
Tuesday, 14th November, 2017 4.30 pm

Venue: Council Chamber - Civic Centre

Contact: Pat Wood  023 8083 2302

Items
No. Item

22.

Corporate Revenue Financial Monitoring for the period to the end of September 2017 pdf icon PDF 157 KB

Report of the Cabinet Member for Finance summarising the General Fund and Housing Revenue Account revenue financial position for the Authority for the six month period to the end of September 2017.

Additional documents:

Minutes:

On consideration of the report of the Cabinet Member for Finance, Cabinet agreed the following:

 

General Fund

 

(i)  Note the current General Fund revenue position for 2017/18 as at September 2017, which is a forecast overspend at year end of £5.00Magainst the working budget, as outlined in paragraph 3. 

(ii)  Note that the forecast overspend for portfolios is £5.36M as outlined in paragraph 4 and further in Appendix 1.

(iii)  Note the actions and assumptions being put in place to address the overspend position as described in paragraphs 5 to 12.

(iv)  Note the performance to date with regard to the delivery of the agreed savings proposals approved for 2017/18 as detailed in paragraphs 13 to 20.

(v)  Note the Key Financial Risk Register as detailed in Appendix 2.

(vi)  Note the performance against the financial health indicators detailed in Appendix 3.

(vii)  Note the performance outlined in the Treasury Management update on benchmarking, prudential indicators and financial outlook in paragraphs 38 to 44 and attached as Appendix 4.

(viii)  Note the performance outlined in the Quarterly Collection Fund Statement attached as Appendix 5.

 

Housing Revenue Account

 

(ix)  Note the current HRA budget monitoring position for 2017/18, as at September 2017. There is a forecast overspend at year end of £0.35M against the working budget as outlined in paragraphs 45 to 47.

23.

Future of the Kentish Road respite service pdf icon PDF 137 KB

Report of the Cabinet Member for Housing and Adult Care on the future of the Kentish Road respite service for adults with learning disabilities.

Additional documents:

Minutes:

 

DECISION MADE:  (CAB 17/18 19659)

 

On consideration of the report of the Cabinet Member for Housing and Adult Care, and having considered and addressed recommendations made by the Overview and Scrutiny Management Committee at the meeting held on 9 November 2017, and having received representations from Members of the Council, MENCAP, interested organisations, members of the public and parents and carers, Cabinet agreed the following:

 

(i)  To note that social care assessments of the respite needs of individuals currently using Kentish Road have been completed and have been sent to individuals and carers, along with draft care and support plans and information about the alternative respite arrangements available.

(ii)  To note the work that has been completed since September 2015 to review the provision of respite care and to develop a range of suitable alternatives to Kentish Road.

(iii)  To note that suitable alternative arrangements have been identified to meet the respite needs of individuals currently using Kentish Road.

(iv)  To approve the closure of the current respite service provided by the council at Kentish Road on 30 November 2017.

(v)  To note the proposed use of the annexe at Kentish Road (32B Kentish Road) to provide a smaller, reconfigured respite service with an independence focus, and increasing choice by replicating the service model at the Weston Court scheme on the Kentish Road site.

(vi)  To delegate authority to the Director of Quality and Integration to initiate a procurement exercise to appoint a care provider to deliver a reconfigured respite service at 32B Kentish Road, following consultation with the Cabinet Member for Housing and Adult Care and the Service Director, Adults, Housing and Communities.

24.

Development of an offer for Children with Disabilities pdf icon PDF 165 KB

Report of the Cabinet Member for Children’s Social Care seeking approval to formally consult on the proposals for a redesigned offer of services for Children with Disabilities as they relate to the previous offer of Short Breaks, the name of the Jigsaw service and the eligibility criteria in Southampton for children with disabilities.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18 19662)

 

On consideration of the report of the Cabinet Member for Children’s Social Care, Cabinet agreed the following:

 

(i)  To note the findings from the review which includes the case for change, which is based on evidence from other Local Authorities, engagement with the disabled children’s parent/carer forum, children themselves, providers and professionals. The review presents areas identified for improvement. 

(ii)  To approve the recommendation to proceed to formal consultation on the four proposals outlined above.

(iii)  To note the outcome of the consultation will be reported back to Cabinet and subject to final approval. 

25.

Update of Medium Term Financial Strategy and Budget 2017/18 to 2020/21 pdf icon PDF 209 KB

Report of the Cabinet Member for Finance providing an update to the Medium Term Financial Strategy and Budget, approved by Council in February 2017, for the period of 2017/18 to 2020/21.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18  19635)

 

On consideration of the report of the Cabinet Member for Finance, Cabinet agreed the following:

 

(i)  To note that any implications of announcements made in the Autumn Statement on the Councils position will be included in the MTFS update to Council in February 2018.

(ii)  To note that the report identifies potential additional general fund pressures totalling £5.87M as detailed in paragraphs 21 to 24 along with the proposed funding mitigations.

(iii)  To note that further proposals will need to be considered to address the 2019/20 and future years budget gap and that a further update will be provided in the update of the MTFS report to Council in February 2018.

  To note the position on the Housing Revenue Account as detailed in paragraphs 42 to 51 including the need to make savings of £3.94M in 2018/19.

(iv)  To note that should any formal budget consultation be required it will be undertaken as necessary.

(v)  To note that if any budget proposals impact on staffing, consultation will be undertaken in line with legislation and the Councils agreed processes before proposals are implemented.

(vi)  To note and ratify the decision to submit a Business Rate Pilot application for 2018/19 as part of a pool with Portsmouth City Council and the Isle of Wight Council as detailed in paragraph 29.

(vii)  To delegate authority to the Service Director – Finance & Commercialisation (S151 Officer), following consultation with the Cabinet Member for Finance, to do anything necessary to give effect to the proposals contained in this report.

26.

The General Fund & HRA Capital Programme 2017/18 to 2021/22 pdf icon PDF 137 KB

Report of the Cabinet Member for Finance informing Council of any major changes in the overall General Fund & HRA Capital Programmes for the period of 2017/18 to 2021/22, highlighting the changes in the programme since the last reported position to Cabinet in August 2017.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18  19625)

 

On consideration of the report of the Cabinet Member for Finance, Cabinet agreed the following:

 

 

(i)  Approve the revised General Fund Capital Programme, which totals £142.17M (as detailed in paragraph 59) and the associated use of resources.

(ii)  Approve the revised HRA Capital Programme, which totals £182.88M (as detailed in paragraph 59) and the associated use of resources.

(iii)  Notes that £3.86M has been added to the programme, with approval to spend, either under delegated powers or by Cabinet subject to the relevant financial limits. These additions are detailed in paragraph 7 and Appendix 1 and 3.

(iv)  Approve the addition of £0.03M to the E&T - City Services programme and approval to spend £0.03M as detailed in paragraph 9 and Appendix 1.

(v)  Approve the addition of £0.39M to the Sustainability programme and approval to spend £0.39M as detailed in paragraphs 10 to 14 and Appendix 1.

(vi)  Approve the addition of £0.50M to the Transport programme and approval to spend £0.50M as detailed in paragraph 15 and Appendix 1.

(vii)  Notes that the forecast position at Quarter 2 is £125.37M, resulting in a potential underspend of £36.90M, as detailed in paragraph 41 to 52 and Appendix 5.

(viii)  Approve the slippage and re-phasing as set out in paragraph 16-40 and as detailed in Appendix 4.

(ix)  Notes that the capital programme remains fully funded up to 2021/22 based on the latest forecast of available resources although the forecast can be subject to change; most notably with regard to the value and timing of anticipated capital receipts and the use of prudent assumptions of future Government Grants to be received.

27.

Declaration of Peartree Green as a Local Nature Reserve pdf icon PDF 82 KB

Report of the Cabinet Member for Environment and Transport seeking approval to proceed with the declaration of Peartree Green as a Local Nature Reserve.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18  19529)

 

On consideration of the report of the Cabinet Member for Environment and Transport, and having considered representations from a Member of the Council and an Ecological Advisor, Cabinet agreed the following:

 

To proceed with the declaration of Peartree Green as a Local Nature Reserve (LNR).

28.

Decommissioning and Acquisition polices and the Decommissioning Plan for Townhill Park Regeneration pdf icon PDF 114 KB

Report of the Leader of the Council seeking approval of the new Decommissioning and Acquisition policies and Decommissioning Plan for Townhill Park Regeneration following the public consultation.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18  19645)

 

On consideration of the report of the Leader, Cabinet agreed the following:

 

(i)  To consider and determine the proposals in light of the report on the outcome of the consultation and the comments received in response to that consultation.

(ii)  Subject to (i) above, to review and accept the proposed revisions to the Draft Decommissioning of Housing Stock Policy and the Draft Acquisition and Compulsory Purchase Orders Policy as detailed in sections 16 and 17 of this paper:

a) To amend the Draft Decommissioning Policy at section 33 to provide clarification on tenants’ right to return.

b) To amend the Draft Decommissioning of Housing Stock Policy and the Draft Acquisition and Compulsory Purchase Order Policy to remove the offer of increased compensation payments to incentive voluntary agreements.

 

(iii)  Subject to (i) and (ii) above, to approve the proposed Decommissioning of Housing Stock Policy and the proposed Acquisition and Compulsory Purchase Orders Policy contained in Appendix 1 and 2.

(iv)  Subject to receipt of Secretary of State consent where required, To approve the proposed Decommissioning Plan for the remaining properties in Townhill Park Regeneration Scheme contained in Appendix 3.

(v)  Subject to approval of (iv), to delegate to the Head of Capital Assets, following  consultation with the Leader and Service Director, Adults, Housing and Communities approval of further changes to the order of the Decommissioning Plan for Townhill Park Regeneration Scheme contained in Appendix 3, subject to any necessary statutory consultation. 

29.

Post 16 Semi-Independent Accommodation and Support pdf icon PDF 105 KB

Report of the Cabinet Member for Children’s Social Care seeking approval to proceed with a collaborative approach to procurement of accommodation and support services for young people aged over 16 years.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18  19653)

 

On consideration of the report of the Cabinet Member for Children’s Social Care, Cabinet agreed the following:

 

(i)  To approve the recommendation to proceed with the collaborative procurement of post 16 semi-independent accommodation and support. 

(ii)  To delegate authority to the Director of Quality and Integration, following consultation with the Cabinet Member for Children’s Social Care, the Chief Executive and the Council’s Chief Financial Officer, up to and including entering into contracts following award for the development and delivery of these services.

30.

Court Leet Presentments 2017 pdf icon PDF 60 KB

Report of the Service Director, Legal and Governance detailing the presentments accepted at Court Leet, actions taken to date and Cabinet Members or officers identified to lead on the response and any further action.

Additional documents:

Minutes:

DECISION MADE:  (CAB 17/18  19648)

 

On consideration of the report of the Leader, Cabinet agreed the following:

 

(i)  that the initial officer responses to the Presentments approved by the Court Leet Jury, as set out in Appendix 1, be noted; and

(ii)  that individual Cabinet Members ensure responses are made to Presenters regarding presentments within their portfolios as appropriate and as soon as practically possible.