Agenda and minutes

Audit Committee
Wednesday, 23rd June, 2010 6.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Judy Cordell  023 8083 2766

Items
No. Item

1.

Apologies And Changes In Membership

To note any changes in membership of the Committee made in accordance with Council Procedure Rule 4.3.

 

Minutes:

Apologies were received from Councillor Fuller.  The Panel noted that in accordance with the provisions of Procedure Rules 4.3 and 4.4 Councillor Parnell replaced Councillor Fuller, for the purposes of this meeting.

2.

Appointment of Vice-Chair

To appoint a Vice-Chair to the Committee for the 2010/11 Municipal Year.

Minutes:

RESOLVED that Councillor Bogle be appointed as Vice-Chair for the 2010/11 Municipal Year.

 

3.

Minutes Of The Previous Meeting (Including Matters Arising) pdf icon PDF 47 KB

To approve and sign as a correct record the Minutes of the meeting held on 18th March 2010, and to deal with any matters arising, attached. 

 

Minutes:

RESOLVED that the minutes of the meeting held on 18th March 2010 be approved and signed as a correct record. (Copy of the minutes circulated with the agenda and appended to the signed minutes).

 

4.

Statement From The Chair

Minutes:

The Chair stated that Carolyn Williamson, Executive Director for Resources was leaving the Council and thanked her for all her hard work and that she had made an immense difference to the Committee. 

 

5.

Chair's Annual Report on Audit Committee 2009/10 pdf icon PDF 50 KB

Report of the Chair of the Audit Committee 2009/10 requesting that the Committee considers and comments on the Chair's Annual Report attached at Appendix 1, attached.

Additional documents:

Minutes:

The Committee received and noted the report of the Chair of the Audit Committee 2009/10 detailing the Chair’s Annual report.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

6.

Statement of Accounts 2009/10 pdf icon PDF 83 KB

Report of the Executive Director of Resources seeking the Committee’s approval of the Statement of Accounts 2009/10, attached.

Additional documents:

Minutes:

The Committee considered the report of the Executive Director of Resources seeking the Committee’s approval of the Statement of Accounts 2009/10.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

RESOLVED that the Committee recommend to the Standards and Governance Committee that the 2009/10 Statement of Accounts be approved.

7.

Audit Commission: Audit and Inspection Plan Progress Report pdf icon PDF 55 KB

Report of the Chief Internal Auditor requesting that the Committee notes the update on progress against the 2009/10 Audit and Inspection Plan, attached.

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Internal Auditor updating the Committee on the progress of the Audit and Inspection Plan and the Audit Opinion Plan.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

8.

Review of Effectiveness of the System of Internal Audit pdf icon PDF 82 KB

Report of the Chief Internal Auditor requesting that the Committee reviews the effectiveness of the system of internal audit, attached.

Minutes:

The Committee received and noted the report of the Chief Internal Auditor detailing the effectiveness of the system of internal audit.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

9.

Chief Internal Auditor's Annual Report and Opinion 2009/10 pdf icon PDF 59 KB

Report of the Chief Internal Auditor requesting that the Committee notes the Chief Internal Auditor's Annual Report and Opinion for 2009/10, attached.

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Internal Auditor detailing the Chief Internal Auditor’s Annual Report and Opinion for 2009/10.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

10.

Annual Governance Statement 2009-10 pdf icon PDF 55 KB

Report of the Executive Director of Resources requesting that the Committee reviews and approves the draft Annual Governance Statement and recommends its acceptance to the Standards and Governance Committee prior to signing, attached.

Additional documents:

Minutes:

The Committee considered the report of the Executive Director of Resources requesting that the Committee review and approves the draft Annual Governance Statement and recommends its acceptance to the Standards and Governance Committee prior to signing.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

RESOLVEDthat the draft Annual Governance Statement 2009-10 be approved and recommended to the Standards and Governance Committee for approval.

11.

Risk Management Action Plan And Review Of Strategy pdf icon PDF 61 KB

Report of the Executive Director of Resources requesting that the Committee notes and approves the Risk Management Action Plan for 2010/11 and notes the Risk Management Action Plan 2009/10: Status Report, attached.

Additional documents:

Minutes:

The Committee considered the report of the Executive Director of Resources requesting that the Committee notes and approves the Risk Management Action Plan for 2010/11 and notes the Risk Management Action Plan 2009-10: Status Report.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

RESOLVED

 

(i)  that the Risk Management Action Plan for 2010-11 be approved;

(ii)  that the Committee note the Risk Management Action Plan 2009-10: Status Report.

12.

Audit Commission: Annual Audit Fee 2010/11 pdf icon PDF 54 KB

Report of the Chief Internal Auditor detailing the audit, assessment and inspection work that the external auditors propose to undertake for the 2010/11 financial year, attached.

Additional documents:

Minutes:

The Committee received and noted the Chief Internal Auditor’s report detailing the content of the Audit Commission’s Annual audit fee letters for 2010/11.  (Copy of the report circulated with the agenda and appended to the signed minutes).

 

13.

Internal Audit Status of Work pdf icon PDF 57 KB

Report of thee Chief Internal Auditor providing a written status report to the Audit Committee. attached.

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Internal Auditor providing a written status report to the Audit Committee for the period ending 20th May 2010.  (Copy of the report circulated with the agenda and appended to the signed minutes).