Agenda and minutes

Governance Committee
Monday, 9th November, 2015 5.00 pm

Venue: Conference Room 3 - Civic Centre

Contact: Ed Grimshaw, Democratic Support Office  023 8083 2390

Items
No. Item

16.

Apologies

To receive any apologies.

Minutes:

It was noted that following receipt of the resignation of Councillor Daunt from the Committee, the Head of Legal and Democratic Services, acting under delegated powers, had appointed Councillor White to replace them for the purposes of this meeting.

17.

Minutes Of Previous Meeting (Including Matters Arising) pdf icon PDF 54 KB

To approve and sign as a correct record the Minutes of the meeting held on the 14th September 2015 and to deal with any matters arising, attached.

 

Minutes:

RESOLVED: that the minutes for the Committee meeting on 14th September 2015 be approved and signed as a correct record.

 

18.

Annual Report on the Members Code Of Conduct / Localism Act 2011 pdf icon PDF 99 KB

Report of the Head of Legal and Democratic Services detailing the Members' Code of Conduct for approval, attached.

Additional documents:

Minutes:

The Committee received and noted Head of Legal and Democratic Services detailing the Members' Code of Conduct for approval.

19.

Treasury Management Strategy and Prudential Limits Mid Year Review 2015 pdf icon PDF 191 KB

Report of the Chief Financial Officer providing an update on the Treasury Management Strategy and Prudential Limits that were approved by Council in February 2015, attached.

Additional documents:

Minutes:

The Committee considered the report of Chief Financial Officer providing an update on the Treasury Management Strategy and Prudential Limits that were approved by Council in February 2015.

 

RESOLVED

 

(i)  noted the current and forecast position with regards to these indicators and endorse any changes;

(ii)  noted that the continued proactive approach to TM has led to reductions in borrowing costs and safeguarded investment income during the year;

(iii)  noted the revised Minimum Revenue Provision (MRP) policy made under delegated authority of the Chief Financial Officer which benefit the authority as set out in paragraphs 52 to 55;

(iv)  endorsed the increase in the investment limits as detailed in paragraphs 35;

(v)  noted the position with regard to the Authority’s Bond holding with Volkswagen Financial Services as detailed in paragraph 43; and

(vi)  noted the current position regarding set up the Local Authority Bonds Agency Ltd now known as the Municipal Bonds Agency (MBA) plc as set out in paragraph 24-29.

 

20.

Strategic Risk Register 2015-16 pdf icon PDF 70 KB

Report of the Chief Financial Officer detailing the council's key strategic risks for 2015-16, attached.

Additional documents:

Minutes:

The Committee considered the report of the Chief Financial Officer detailing the Council's key strategic risks for 2015-16

 

RESOLVED that the Committee noted the ‘Strategic Risks’ for 2015-16 set out in Appendix 1of the report.

 

 

21.

Risk Management Annual Action Plan - Status Report pdf icon PDF 79 KB

Report of the Chief Financial Officer providing an update regarding the status of the 2015-16 Annual Risk Management Action Plan, attached.

Additional documents:

Minutes:

The Committee considered the report of the Chief Financial Officer providing an update regarding the status of the 2015-16 Annual Risk Management Action Plan.

 

RESOLVED that the Committee noted the status of the Risk Management Action Plan 2015-16.

 

 

22.

Constitution Update-Changes to the terms of Reference of the Chief Officer Employment Sub-Committee (known as Chief officer Employment Panel) pdf icon PDF 66 KB

Report of the Head of Legal and Democratic Services seeking amendment to the terms of reference of the Chief Officer Employment Sub-Committee (known as Chief Officer Employment Panel), attached.

 

NOTE: After consultation and agreement by the Chair of the Committee, this report is submitted for consideration as a matter of urgency.  The matter is urgent as it directly interrelates with the budget proposals being considered by Council on 18th November 2015.

 

Minutes:

In order for Council to deliberate budget proposals being considered on 18th November 2015 the Committee gave urgent consideration to the report of the Head of Legal and Democratic Services seeking amendment to the terms of reference of the Chief Officer Employment Sub-Committee.

 

RESOLVED that the Committee noted and recommend to Council the changes to the Terms of Reference of the Chief Officer Employment Sub-Committee as detailed in this report.