Agenda and minutes

Governance Committee
Monday, 25th July, 2016 5.00 pm

Venue: Conference Room 4 - Civic Centre

Contact: Claire Heather, Senior Democratic Support Officer  023 8083 2412

Items
No. Item

8.

Minutes Of Previous Meeting (Including Matters Arising) pdf icon PDF 54 KB

To approve and sign as a correct record the Minutes of the meeting held on 6th June 2016 and to deal with any matters arising, attached.

 

Minutes:

RESOLVED: that the minutes of the Committee meeting held on 6th June 2016 be approved and signed as a correct record.

 

9.

FINANCIAL STATEMENTS FOR 2015/16 pdf icon PDF 73 KB

Report of the Council’s S151 Officer setting out the Audited Financial Statements for 2015/16.

Additional documents:

Minutes:

The Committee considered the report of the Section 151 Officer detailing the Financial Statements for 2015/16.  In accordance with the Accounts and Audit Regulations 2011 the Financial Statements 2015/16 were signed by the Section 151Officer on 13th May 2016 which was earlier than the statutory requirement to have the statements signed by the 30th June. 

 

The Committee acknowledged and congratulated the Finance Team on their hard work to complete the sign off of the Financial Statements six weeks ahead of schedule.

 

RESOLVED

(i)  That the changes to the Financial Statements 2015/16 as a result of the annual audit as detailed in paragraphs 6 to 9 of the report and the appendix to the report be noted; and

(ii)  That the audited Financial Statements 2015/16 be approved.

10.

Annual Governance Statement 2015-16 pdf icon PDF 72 KB

Report of the Chief Financial Officer seeking to review the draft Annual Governance Statement 2015-16

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Financial Officer detailing the Annual Governance Statement for 2015/16.  In accordance with the Accounts and Audit Regulations the Council was required to develop and publish an Annual Governance Statement which was intended to provide an accurate representation of the Corporate Governance Arrangements in place during the year and to identify any significant gaps or areas where improvements were required.

11.

EXTERNAL AUDIT - AUDIT RESULTS REPORT pdf icon PDF 60 KB

Draft audit report summarising the findings from the audit of the Authorities 2015/16 financial statements and of any work undertaken to assess the Councils arrangements to secure value for money in its use of resources.

Additional documents:

Minutes:

The Committee considered the report of the Section 151 Officer detailing the External Audit – Audit Results Report.  The Audit Commission’s Code of Audit Practice required the Council’s External Auditor to report to “those charged with Governance” on the work carried out to discharge their statutory audit responsibilities together with any governance issues identified.

 

RESOLVED

(i)  That the External Auditor’s “Audit Results Report” as detailed in Appendix 1 of the report be noted; and

(ii)  That the Management Representation Letter as detailed in Annex E of Appendix 1 of the report be approved.

 

12.

EXTERNAL AUDIT - AUDIT FEE LETTER 2016-17 pdf icon PDF 66 KB

Report of Chief Internal Auditor confirming the audit work and associated fee proposed by external audit for the 2016/17 financial year. 

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Internal Auditor detailing the External Audit – Audit Fee Letter.  The letter attached as Appendix 1 of the report confirmed the audit work and associated fee proposed by external audit for 2016/17.  The fee was set by Public Sector Audit Appointments Ltd and had been agreed with the Service Director of Finance and Commercialisation.