Agenda

Governance Committee
Monday, 12th June, 2017 5.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Claire Heather, Senior Democratic Support Officer  023 8083 2412

Items
No. Item

1.

Apologies

To receive any apologies.

2.

Disclosure Of Personal And Pecuniary Interests

In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting.

 

NOTE:  Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.

3.

Election of Vice-Chair

To elect the Vice Chair for the Panel in the Municipal Year 2017- 2018.

4.

Statement From The Chair

5.

Minutes Of Previous Meeting (Including Matters Arising) pdf icon PDF 58 KB

To approve and sign as a correct record the Minutes of the meeting held on 24th April 2017 and to deal with any matters arising, attached.

 

6.

Freedom of Information, Data Protection and Regulation of Investigatory Powers Acts: Annual Review 2016-17 pdf icon PDF 561 KB

Report of the Service Director; Legal and Governance detailing statistical information for the financial year 2016-17 and requests received under the Data Protection Act 1998 (DPA) and the Council’s activity under the Regulation of Investigatory Powers Act 2000 (RIPA), attached.

7.

Review of Prudential Limits and Treasury Management Outturn 2016/17 pdf icon PDF 177 KB

Report of the Section 151 Officer detailing the Treasury Management activities 2016/17, attached.

Additional documents:

8.

Draft Financial Statements 2016-17 pdf icon PDF 107 KB

Report of Section 151 Officer reporting that the Draft Financial Statements have been signed by the S151 Officer and will be approved by Governance Committee once audited, attached.

Additional documents:

9.

Annual Governance Statement pdf icon PDF 82 KB

Report of the Service Director Strategic Finance & Commercialisation seeking to review the draft Annual Governance Statement 2016-17 and to note the status of the 2015-16 Action Plan, attached.

Additional documents:

10.

External Audit - Audit Fee Letter 2017-18 pdf icon PDF 70 KB

Report of Service Director Finance and Commercialisation confirming the audit work and associated fee proposed by external audit for the 2016/17 financial year, attached.

Additional documents:

11.

Chief Internal Auditors Annual Report and Opinion 2016/17 pdf icon PDF 69 KB

Report of Chief Financial Auditor detailing the Chief Internal Auditors Annual Report and Opinion 2016/17, attached.

Additional documents:

12.

Exclusion of the Press and the Public

Chair to move that in accordance with the Council's Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of the appendix to the following item based on Categories 7A of paragraph 10.4 of the Access to Information Procedure Rules.

 

The information contained therein is potentially exempt as it relates to information about council contracts and contractors which may be deemed to be confidential.  Having applied the public interest test it is not appropriate to disclose this information.

 

 

 

13.

Strategic Contracts Annual Report pdf icon PDF 58 KB

Report of Head of Service, Contract Management, Business Operations and Digital providing an annual overview of the strategic external contracts, attached.

Additional documents:

14.

Exclusion of Press and Public

Chair to move that in accordance with the Council's Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of the following item based on Categories 1, 2, and 3 of paragraph 10.4 of the Access to Information Procedure Rules.

 

The information contained therein is potentially exempt as it relates to information relating to an individual, information likely to disclose the identity of an individual and information relating to the financial or business affairs of any person including the Authority. Having applied the public interest test it is not appropriate to disclose this information having regard to the nature of a confidential investigation.

 

 

15.

Housing Services Update

Confidential report of Service Director HR & OD providing an update at the request of Governance Committee on a number of historical HR issues that have now been completed, attached.