Agenda

Governance Committee
Monday, 13th November, 2017 5.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Claire Heather, Senior Democratic Support Officer  023 8083 2412

Items
No. Item

1.

Apologies

To receive any apologies.

2.

Disclosure Of Personal And Pecuniary Interests

In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting.

 

NOTE:  Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.

3.

Statement From The Chair

4.

Minutes Of Previous Meetings (Including Matters Arising) pdf icon PDF 59 KB

To approve and sign as a correct record the Minutes of the meeting held on 24th July 2017 and to deal with any matters arising, attached.

 

To approve and sign as a correct record the Minutes of the Employment and Appeal Panels held on 21st June and 12th July 2017, attached.

 

To approve and sign as a correct record the Minutes of the Joint Employment Panel for the Appointment of a Joint Director of Public Health with Portsmouth City Council held on 31st October 2016, attached.

 

Additional documents:

5.

Southampton City Council Complaints Annual Review 2016/17 pdf icon PDF 234 KB

Report of the Service Director: Legal and Governance, outlining the Complaints received and dealt with by the City Council in 2016/17.

6.

Quarterly Human Resources Statistics pdf icon PDF 62 KB

Report of the Service Director: Human Resources and Organisational Development detailing the quarterly statistics.

Additional documents:

7.

External Audit - Annual Audit Letter 2016/17 pdf icon PDF 60 KB

Report of the External Auditor detailing the Annual Audit Letter 2016/17.

Additional documents:

8.

Strategic Risk Register 2017-18 pdf icon PDF 66 KB

Report of the Service Director for Finance and Commercialisation detailing the Council's Strategic Risks for 2017-18

Additional documents:

9.

Annual Governance Statement 2016-17 Actions: Status Report pdf icon PDF 74 KB

Report of the Service Director for Finance and Commercialisation summarising the status of the agreed actions to address the 'significant governance issues' identified in the 2016-17 Annual Governance Statement.

Additional documents:

10.

Treasury Management Strategy and Prudential Limits Mid Year Review 2017/18 pdf icon PDF 227 KB

Report of the Service Director: Finance and Commercialisation providing an update on the Treasury Management Strategy and Prudential Limits that were approved by Council in February 2017.

Additional documents:

11.

Pension Fund Position Statement pdf icon PDF 88 KB

Report of the Service Director for Finance and Commercialisation providing further detail on the Council's Pension Fund Liability.

12.

INTERNAL AUDIT PROGRESS REPORT 2017-18 pdf icon PDF 66 KB

Report of the Chief Internal Auditor detailing internal audit progress report for 2017/18.

Additional documents:

13.

Exclusion of the Press and Public

Chair to move that in accordance with the Council's Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of Appendix 1 to the following item based on Categories 3, 4 and 7A of paragraph 10.4 of the Access to Information Procedure Rules.

 

The information contained therein is potentially exempt as it relates to information about council contracts and contractors which may be deemed to be confidential.  Having applied the public interest test it is not appropriate to disclose this information.

 

14.

Southampton Guildhall Contract pdf icon PDF 112 KB

Report of the Service Director: Digital and Business Operations outlining the Southampton Guildhall Contract.

Additional documents: