Agenda and minutes

Governance Committee
Monday, 10th September, 2018 5.00 pm

Venue: Committee Room 1 - Civic Centre. View directions

Contact: Claire Heather, Senior Democratic Support Officer  023 8083 2412

Items
No. Item

20.

Apologies and Changes in Membership

To receive any apologies.

Minutes:

The Committee noted the resignation of Councillor Whitbread and the appointment of Councillor Fielker in place thereof in accordance with the provisions of Council Procedure Rule 4.3.

21.

Minutes Of Previous Meeting (Including Matters Arising) pdf icon PDF 58 KB

To approve and sign as a correct record the Minutes of the meeting held on 30th July 2018 and to deal with any matters arising, attached.

 

Minutes:

RESOLVED: that the minutes for the Committee meeting on 30th July 2018 be approved and signed as a correct record.

 

22.

Appointment of Vice-Chair

To appoint a Vice-Chair for the remainder of the Municipal Year.

Minutes:

Councillor Kataria was appointed as Vice-Chair for the remainder of the Municipal Year.

23.

ANNUAL REPORT ON THE MEMBERS CODE OF CONDUCT pdf icon PDF 80 KB

To consider the report of the Director of Legal and Governance detailing considerations and any further updates to the Members' Code of Conduct, attached.

Minutes:

The Committee received and noted the report of the Director of Legal and Governance and the Monitoring Officer detailing the Members’ Code of Conduct Annual Report 2017/18.

 

 

24.

Social Media Policy for Members pdf icon PDF 64 KB

Report of the Director of Legal and Governance proposing a new Social Media Policy for Members

Additional documents:

Minutes:

The Committee considered the report of the Director of Legal and Governance recommending the adoption of a Social Media Policy for Members in order to encourage and promote sharing of information in line with popular and emerging channels of communication with the public whilst ensuring that all relevant legal, conduct and reputational requirements and conventions were met.

 

RESOLVED: that the proposed Social Media Policy for Members be recommended to Full Council at its meeting on 19th September 2018 for approval and inclusion in the Council’s Constitution.

25.

Risk Management Action Plan 2018-19 : Status Report pdf icon PDF 70 KB

Report of the Chief Finance Officer detailing the current status of the Risk Management Action Plan.

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Finance Officer detailing the status of the Risk Management Action Plan 2018-19.

 

The Committee referred to any emerging risk from the decision for the Council to withdraw from the Capita Contract and noted that they would be kept informed of potential risks via email outside of the meeting.

26.

Internal Audit Progress Report 2018-19 pdf icon PDF 69 KB

Report of the Chief Internal Auditor detailing progress of the 2018-19 Internal Audit report.

Additional documents:

Minutes:

The Committee received and noted the report of the Chief Internal Auditor detailing the Internal Audit Progress Report 2018-19. 

 

The Committee particularly noted the audit that had taken place relating to Procurement Compliance and Payables which had been given No Assurance.  The Committee noted that there was an appropriate framework in place which was law compliant however there were specific areas of compliance that were not being dealt with which required attention by Management.  To that end the Committee noted that Management had welcomed the audit and the need for improvements accepted, additions had been made to the strategic risk register and disciplinary processes were a potential consequence of non-compliance and the service were returning to the Council from Capita albeit there would be no changes in policies or the framework that was in place. 

27.

Quarterly HR Statistics pdf icon PDF 67 KB

Report of Service Director Human Resources and Organisational Development detailing Quarter 1 Human Resources Casework, attached.

 

Additional documents:

Minutes:

The Committee received and noted the report of the Service Director Human Resources and Organisational Development detailing Quarter 1 2018-19 HR Statistics. 

 

The Committee requested that Staff Sickness be incorporated in the forthcoming Quarter Stats.