Report of theHead of Legal, HR and Democratic Services, seeking approval for changes to the City Council’s Constitution, attached.
Minutes:
The report of theHead of Legal, HR and Democratic Services, was submitted seeking approval for changes to the City Council’s Constitution (copy of report circulated with the agenda and appended to signed minutes).
Amendment moved by Councillor Letts and seconded by Councillor Dr Williams:
Add Additional Recommendation (iv)
(iv) in relation to financial decisions all expenditure over £125,000 shall be made by the relevant Cabinet Member, over £250,000 by the Cabinet and £2,000,000 by full Council except in respect of matters identified in (v) below.
Specifically in relation to the Financial Procedure Rules Cabinet Member/Cabinet authority will be required for the following:-
Virements and Grant Income
A10 (iii) – The virement limit shall be reduced from £200,000 to £125,000
A10 (iv) – One off virement limit reduced from £200,000 to £125,000
A10 (v) – Cumulative total of virements limited to £125,000
A12 – Acceptance of grant income limited reduced from £500,000 to £125,000
A14 (iii) – The virement limit shall be reduced from £200,000 to £125,000
A14 (iv) – One off virement limit reduced from £200,000 to £125,000
A14 (v) – Cumulative total of virements limited to £125,000
Capital Programme
B25– External funding sums added to capital schemes reduced from £500,000 to £200,000
B28 – Internal funding sums added to capital schemes reduced from £200,000 to £125,000
B32 (i) – Approval of capital schemes reduced from £200,000 to £125,000
B 32 (ii) – Approval of capital schemes reduced from £500,000 to £125,000
B35 – Transfers between capital schemes reduced from £200,000 to £125,000
B36 – Transfers between capital schemes reduced from £500,000 to £125,000
HRA Business Plan
B58 – Change in the annual business plan surplus in any one year reduced from £200,000 to £125,000.
B59 – Change in the annual business plan surplus in any one year reduced from £500,000 to £125,000.
External Arrangements
E15 – Increase of externally funded revenue activity reduced from £500,000 to £125,000
Specifically in relation to the Officer Scheme of Delegation Cabinet Member/Cabinet authority will be required for the following:-
1.2.54(b) – Spend within budget and business plans over £50,000
2.2.13 – Externally funded grant agreements over £50,000
2.2.68 – Settlement of any claim over £125,000
2.4.29 – Write off of any debt over £125,000
2.7.11 – Acceptance of any IT contract other than the lowest tender over £125,000
2.8.15 – Agree terms of sale of land over £125,000
2.8.21 – Variation of terms of leases etc over £125,000
2.8.22(f) - Variation of ground lease premiums over £125,000
2.8.24(b) – Exchange of land where premium is over £125,000
2.8.26 – Expenditure on alterations to land over £125,000
2.8.32 – Acceptance of tenders for land disposal over £125,000
2.8.38 – Acquisition of land interests over £125,000
2.8.42 – To agree dilapidations over £125,000
4.1.30 - Acting as Accountable Body for external grant funding over £125,000
Add Additional Recommendation (v)
(v) the revised delegations will not apply to payments made under contracts, statutory obligations, property transactions, settlement of legal proceedings, treasury management or resulting from any specific decision to delegate at different levels made by the Cabinet or by Full Council.
Add Additional Recommendation (vi)
(vi) to amend the membership of the Shadow Health and Wellbeing Board agreed by Full Council on 16th November 2011 to include as core members 3 Cabinet Members (Adult Services, Children’s Services and Communities), the remainder of the membership to remain unchanged.
Note: The core membership agreed on 16th November 2011 provided for 2 Cabinet Members:
UPON BEING PUT TO THE VOTE THE AMENDMENT WAS DECLARED CARRIED
UPON BEING PUT TO THE VOTE THE MOTION AS AMENDED WAS DECLARED CARRIED
RESOLVED:
(i) that the changes to the Constitution as set out in the report be approved;
(ii) that delegated authority be granted to the Head of Legal, HR and Democratic Services to finalise the arrangements as approved by Full Council and make any further consequential or minor changes arising from the decision(s) of Full Council;
(iii) that the City Council’s Constitution, as amended, including the Officer Scheme of Delegation for the municipal year 2012/13 be approved;
(iv) that in relation to financial decisions all expenditure over £125,000 shall be made by the relevant Cabinet Member, over £250,000 by the Cabinet and £2,000,000 by full Council except in respect of matters identified in (v) below.
(v) that the revised delegations will not apply to payments made under contracts, statutory obligations, property transactions, settlement of legal proceedings, treasury management or resulting from any specific decision to delegate at different levels made by the Cabinet or by Full Council.
(vi) that the membership of the Shadow Health and Wellbeing Board agreed by Full Council on 16th November 2011 be amended to include as core members 3 Cabinet Members (Adult Services, Children’s Services and Communities), the remainder of the membership to remain unchanged.
Supporting documents: