Decision details

To consider a report of the Leader of the Council seeking approval to commence a procurement process for the potential future delivery of the Council’s Intelligent Transport System and Community Safety Closed Circuit Television Services following the completion of an Outline Business Case  examining their potential relocation to the City Depot.

The Cabinet will be asked to approve a recommendation to commence the process to procure a potential private sector partner to facilitate this move and to deliver these services on behalf of the Council for a 10-15 year period. A further report will be brought to the Cabinet prior to any potential contract award to confirm the final business case for the proposed way forward.

(i)  To commence a competitive dialogue procurement process to select a private sector service provider to relocate the Council’s Intelligent Transport Systems and Public Safety CCTV services and to maintain and operate the services for a period of up to 15 years as set out in this report and Appendix 1.

(ii)  To delegate authority to the Director of Environment, following consultation with the Leader of the Council, Head of Legal and Democratic Services, the Head of Finance and Director of Corporate Services, to take any necessary action to give effect to recommendation (i) above, including but not limited to undertaking any and all necessary procurement activities in compliance with Contract Procedure Rules, and consulting upon and implementing all necessary service, staffing and organisational structure changes necessary to implement the project

A recent review of the Council’s ITS and CCTV services culminating in the Outline Business Case (OBC), attached as Appendix 1 concluded that these services should be co-located, preferably to the Council’s City Depot site, and transferred to a private sector partner in order to: continue to deliver these services which benefit the City economically; secure the required level of investment in the services and deliver efficiency savings.

1.  The following options were considered:

·  Do Minimum

·  Co-locate by the Council

·  Co-locate with Private Sector Partner (PSP)

2.  On balance the considered view is that tendering the services on the competitive market will drive down the cost of relocation (through innovation and risk transfer) and ensure service levels are protected to a greater degree than if delivered internally.

3.  A PSP provides the opportunity for the private sector to build a service based on the need to deliver key outcomes and outputs which benefit the customer. New technology, wider infrastructure support and innovative ways of working can all be brought to bear by the private sector which is harder for the Council to lever in