Agenda and minutes

Overview and Scrutiny Management Committee
Thursday, 12th April, 2018 5.30 pm

Venue: Council Chamber - Civic Centre

Contact: Judy Cordell, Senior Democratic Support Officer  Tel:- 023 8083 2766

Items
No. Item

52.

Apologies and Changes in Panel Membership (If Any)

To note any changes in membership of the Panel made in accordance with Council Procedure Rule 4.3.

Minutes:

The Committee noted the apologies of Councillor Fuller sand Whitbread and Appointed Member Catherine Hobbs and Rob Sanders.  The Committee also noted that following receipt of the temporary resignation of Councillor Fuller from the Overview and Scrutiny Management Committee, the Service Director, Legal and Governance, acting under delegated powers, had appointed Councillor Hecks to replace him for the purposes of this meeting. 

 

53.

Minutes of the Previous Meeting (including matters arising) pdf icon PDF 2 MB

To approve and sign as a correct record the Minutes of the meeting held on 15th March, 2018 and the final minute of the Scrutiny Inquiry – Reducing Drug Related Litter in Southampton meeting held on 8th March, 2018 and to deal with any matters arising.

Minutes:

RESOLVED that the minutes of the 15th March, 2018 Overview and Scrutiny Management Committee and 8th March, 2018 Scrutiny Inquiry Panel, Reducing Drug Related Litter in Southampton be approved and signed as a correct record. 

 

54.

Call-In of Executive Decision CAB 17/18 20348 - Development of an offer for children with disabilities pdf icon PDF 70 KB

Report of the Service Lead - Legal and Governance detailing the Call-in of Executive Decision CAB 17/18 20348 - Development of an offer for children with disabilities.

Additional documents:

Minutes:

The Committee considered the report of the Service Director, Legal and Governance detailing the call-in of Executive Decision CAB 17/18 20348 – Development of an offer for Children with Disabilities 

 

Ms Toni Martin, a parent carer was present and with the consent of the Chair addressed the meeting.

 

RESOLVED that Cabinet was not requested to reconsider the called in decision at the next decision meeting.  The decision was therefore deemed as implemented with immediate effect. 

 

Following discussion with the Cabinet Member for Children’s Social Care in accordance with ongoing monitoring of the decision, it was agreed that:

 

a)  Officers review the consultation and communication processes to ensure that, as the proposals were implemented, the Council was engaging with as many parents, carers, children and young people with disabilities as possible;

b)  The communication with young people with disabilities, parents and carers provides clear information on the relevant rights of children with disabilities and parents/carers as well as the Council’s complaints process;

c)  Consideration was given to utilising the expertise and experience acquired by the Integrated Commissioning Unit to support quality assurance and control processes within the Council’s in house social care services;

d)  Officers factor intelligence based on migration data into decisions relating to future service demand; and

e)  A written update was provided to the Committee in 6 months’ time and that the subject returns to the OSMC agenda in 12 months’ time.  

 

55.

Planning Enforcement - Update pdf icon PDF 60 KB

Report of the Service Director - Legal and Governance, requesting an update on Planning Enforcement since the Committee considered the issue in December 2017.

Additional documents:

Minutes:

The Committee considered the report of the Service Director, Legal and Governance providing an update on developments relating to Planning Enforcement since the December 2017 meeting. 

 

Following discussion with the Leader the following recommendations were agreed.

 

RESOLVED:

 

(i)  That the Administration add planning application performance relating to major and minor applications to the Council’s set of key corporate indicators;

(ii)  That key planning metrics are provided to the Planning Committee on a regular basis;

(iii)  That, reflecting the lack of political awareness of the planning performance data, officers review the processes and governance relating to the Council’s performance reporting and performance management;

(iv)  That a briefing paper is circulated to all Members on Section 70 Planning Powers;

(v)  That consideration is given to the actions that can be taken to improve the sharing of intelligence from HMO licensing and Planning Enforcement to support more informed, targeted and robust enforcement activity;

(vi)  That to help target enforcement action, work was undertaken to determine the holistic cost to the public purse generated by developers who are known to consistently disregard planning legislation.  Legal Services can then be challenged to find solutions to the issues raised;

(vii)  That consideration was given to how improvements could be made relating to keeping residents informed about enforcement activity, without impacting on the capacity of Enforcement Officers to undertake their enforcement role;

(viii)  That the Committee are provided with the contractual position relating to the provision of performance metrics for the Planning IT system (Planning Portal);

(ix)  That the Committee were provided with planning enforcement activity date for 2017/18;

(x)  That, within the law, officers consider best practice to minimise the amount of information that is made publicly available about residents who comment on planning applications through the Council’s Planning IT system. 

56.

Monitoring Scrutiny Recommendations to the Executive pdf icon PDF 61 KB

Report of the Service Director, Legal and Governance enabling the Overview and Scrutiny Management Committee to monitor and track progress on recommendations made to the Executive at previous meetings.

Additional documents:

Minutes:

The Committee received and noted the report of the Service Director, Legal and Governance detailing the actions of the Executive and monitoring progress of the recommendations of the Committee.