Agenda and minutes

Cabinet
Tuesday, 18th November, 2014 4.30 pm

Venue: Council Chamber - Civic Centre. View directions

Contact: Judy Cordell  023 8083 2430

Items
No. Item

35.

Executive Appointments

To deal with any executive appointments, as required.

Minutes:

Cabinet agreed to appoint Councillor Letts to the Hampshire and Isle of Wight Police and Crime Alliance.

36.

Corporate Revenue Monitoring for the period to the end of September 2014 pdf icon PDF 72 KB

Report of the Cabinet Member for Resources, detailing Corporate Revenue Financial Monitoring for the period to the end of the September 2014, attached. 

Additional documents:

Minutes:

On consideration of the report of the Cabinet Member for Resources, detailing Corporate Revenue Financial Monitoring for the period to the end of the September 2014, Cabinet agreed to

 

(i)  Note the current General Fund revenue position for 2014/15 as at Month 6 (September), which is a forecast over spend at year end of £0.8M against the budget approved by Council on 12 February 2014, as outlined in paragraph 4.

(ii)  Note that the forecast over spend for portfolios is just over £2.7M after draws from the Risk Fund are taken into account.

(iii)  Note that portfolios plan to take remedial action to manage a number of the corporate and key issues highlighted in this report and that the financial impact is reflected in the forecast position.

(iv)  Note that the Risk Fund includes £3.1M to cover service related risks (following the allocation of £1.3M to portfolios) and that the estimated draw at Month 6 is £1.9M.

(v)  Note that it has been assumed that the contingency balance, which now stands at £242,000, will be fully utilised by the end of 2014/15.

(vi)  Note the performance to date with regard to the delivery of the agreed savings proposals approved for 2014/15 as detailed in Appendix 9.

(vii)  Note the performance against the financial health indicators detailed in Appendix 10.

(viii)  Note the performance outlined in the Quarterly Treasury Management Report attached as Appendix 11.

(ix)  Note the current Housing Revenue Account budget monitoring position for 2014/15, as at Month 6 (September). There is a forecast over spend at year end of £310,000 against the budget approved by Council on 12 February 2014, as outlined in paragraph 31.

37.

Court Leet Presentments 2014 pdf icon PDF 25 KB

Report of the Head of Legal and Democratic Services detailing the presentments accepted at Court Leet, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13638)

On consideration of the report of the Head of Legal and Democratic Services and having received representations from a member of the public, Cabinet agreed the following:

 

(i)  that the initial officer responses to the Presentments approved by the Court Leet Jury as set out in Appendix 1 to the report be noted; and

(ii)  that individual Cabinet Members ensure that responses are made to Presenters regarding presentments within their portfolios as appropriate and as soon as practically possible.

 

38.

Executive's Commitments pdf icon PDF 29 KB

Report of the Leader of the Council detailing the Executive's commitments, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13650)

 

On consideration of the report of the Leader of the Council and having received representations from a Member of the Council, Cabinet agreed that the commitments set out in Appendix 1 be adopted and progress against them be monitored alongside the Council and City Strategies.

 

39.

Safe City and Youth Justice Strategies pdf icon PDF 48 KB

Report of the Cabinet Member for Communities detailing the Safe City and Youth Justice Strategies for Southampton 2014-17, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 12872 )

 

On consideration of the report of the Cabinet Member for Communities, Cabinet agreed the following:

 

(i)  to delegate authority to the Assistant Chief Executive to agree any final amendments to the Safe City Strategy 2014/17 (Appendix 2) and the Youth Justice Strategic Plan 2014/15 (Appendix 3 and 4) following consultation with the Safe City Partnership, Cabinet Member for Communities and the Council’s Management Team.

(ii)  Subject to (i) above, to recommend the Safe City Strategy 2014/17 (Appendix 2) and the Youth Justice Strategic Plan 2014/15 (Appendix 3 and 4) following consultation with the Safe City Partnership, Cabinet to Council for approval.

 

40.

Concessionary Fare scheme 2015 pdf icon PDF 31 KB

Report of the Cabinet Member for Environment and Transport detailing the concessionary fare scheme that will operate in Southampton for the year 2015/16, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13642 )

 

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

 

(i)  to approve the scheme in Appendix 1, subject to the calculations in recommendation (ii) below;

(ii)  to reimburse bus operators at a percentage rate plus an amount per generated journey, in accordance with the guidance given by the Department for Transport using their reimbursement calculator; and

(iii)  to delegate to the Director, Place following consultation with the Cabinet Member for Environment and Transport to agree the final reimbursement rate for bus operators and to do anything necessary to secure participation in the Scheme including the service of Notices, including but not limited to Participation Notices, and the management/determination of Appeals either to the Council or the DfT as appropriate.

 

41.

LICENSING SCHEME FOR HOUSES IN MULTIPLE OCCUPATION (HMOs) pdf icon PDF 43 KB

Report of the Cabinet Member for Housing and Sustainability detailing the Licensing Scheme for Houses in Multiple Occupation, attached.

Minutes:

DECISION MADE: (Ref: CAB 14/15 13684)

 

On consideration of the report of the Cabinet Member for Housing and Sustainability, Cabinet agreed the following:

 

(i)  To approve the proposals for a public consultation for an additional HMO Licensing Scheme in Freemantle, Shirley, Millbrook and Bassett wards; to start 27th November 2014 for twelve weeks.

(ii)  To consider the outcome of the consultation at its meeting on 21st April 2015 and, if appropriate, designates the proposed area as being subject to additional licensing, which would come into effect on 3rd August 2015

42.

Southampton Local Flood Risk Management Strategy pdf icon PDF 53 KB

Report of the Cabinet Member for Housing and Sustainability seeking approval of the Local Flood Risk Management Strategy for Southampton, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13636)

 

On consideration of the report of the Cabinet Member for Housing and Sustainability, Cabinet agreed the following:

 

(i)  To adopt the Southampton Local Flood Risk Management Strategy (2014-2019).

(ii)  To endorse development and implementation of the actions within the Strategy that will need to be taken forward over the duration of the plan period.

(iii)  To note that further reports will be brought for approval to proceed with individual projects once funding has been identified.

 

43.

Residents Parking Policy pdf icon PDF 41 KB

Report of the Cabinet Member for Environment and Transport seeking approval for a revised Residents’ Parking Policy, attached.

Additional documents:

Minutes:

 

DECISION MADE: (Ref: CAB 14/15 13371)

 

On consideration of the report of the Cabinet Member for Environment and Transport and having received representation from a member of the public, Cabinet agreed to the following modified recommendations:

 

(i)  To adopt the proposed Residents Parking Policy.

(ii)  If new powers to enforce anti-social parking on pavements come into force Cabinet delegate to the Director, Place, following consultation with the Cabinet Member for Environment and Transport, the power to introduce them. 

 

44.

GENERAL FUND REVENUE BUDGET 2015/16 TO 2017/18 pdf icon PDF 116 KB

Report of the Chief Financial Officer setting out the General Fund Revenue Budget proposals for Consultation for 2015/16 to 2017/18, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13699)

 

On consideration of the report of the Cabinet Member for Resources and Leisure, Cabinet agreed the following:

 

(i)  Note the formal staff consultation on the Executive’s draft budget proposals commenced on 11 November and public consultation will commence on 19November and note the consultation proposals and methodology set out in paragraphs 4to 10 and Appendix 1 of this report.

(ii)  Note the high level forecast for the General Fund for 2015/16 and the underlying assumptions contained in Appendix 2.

(iii)  Note the pressures which have been included in the forecast and which are set out in Appendix 3.

(iv)  Note the Executive’s initial savings proposals put forward for consultation in Appendix 4 which amount to £9.7M net of implementation costs.

(v)  Note that the Executive’s initial savings set out in Appendix 4 propose the deletion of 137.18 Full Time Equivalent (FTE) posts, of which 8.96 FTE are vacant, leaving 128.22 FTE at risk of redundancy or TUPE transfer.

(vi)  Note that the Executive’s budget proposals for consultation are based on the assumption that they will recommend a Council Tax increase of 1.99% to Full Council.

(vii)  Note the medium term financial forecast for 2015/16 to 2017/18 contained in Appendix 5.

(viii)  Approve the updated budget setting timetable contained in Appendix 6.

(ix)  Note the progress on the implementation of the new pay and allowances framework.

(x)  Note that alongside the budget process, there are a number of service reviews underway which are subject to separate Statutory Consultation processes and which, dependent upon the final options taken forward, may impact on the Council’s future budget position.

(xi)  Note that work is in train to develop the Council’s Target Operating Model and to also deliver significant service transformation across the Council, which will aid the formulation of proposals for future service provision to support the Council’s medium term budget position

(xii)  Delegate authority to the Chief Financial Officer (CFO), following consultation with the Cabinet Member for Resources, to do anything necessary to give effect to the proposals contained in this report.

45.

The Future Transformation of the Southampton Library Service pdf icon PDF 142 KB

Report of the Cabinet Member for Resources and Leisure outlining options for the future transformation of the Southampton Library Service, attached.

 

NOTE: The appendices to this item are placed in the Members’ room. Members are reminded of their obligations under s149 of the Equality Act 2010. This section contains the Public Sector Equality Duty which is a duty to be discharged personally by Members. As with all appendices placed in the Members’ room, Members are required to read them prior to the Cabinet meeting and, on this occasion, are advised to pay particular attention to the Needs Assessment and Equality Impact Assessments, to read them in full and to familiarise themselves with their legal obligations under s149.

 

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13292)

 

On consideration of the report of the Cabinet Member for Resources and Leisure and having received representations from a member of the public and Members of the Council, Cabinet agreed the following modified recommendation:

 

(i)  To approve Option D (detailed in paragraph 47 of this report) as the preferred option for consultation.

(ii)  To carry out public consultation for a minimum of twelve weeks to seek views on the proposal including, but not limited to:

-  views on the future focus for the library service and the priorities contained within

-  views on the decision to continue to provide a library service from six city council managed libraries plus the online virtual library and the school’s library service

-   views on the proposal to offer library buildings to community groups to develop independent community libraries prior to the consideration of disposing of the properties

-  views on the city council ceasing to lease the properties in which Thornhill and Millbrook Libraries are located

-  views on bringing the temporary provision in Weston to an end and to seek to create the opportunity for the community to develop an independent library provision within a new unit being provided in the area

-  views on ceasing  the mobile library service

-  views on any alternatives or expressions of interest offered up by consultees, including but not limited to, those detailed in paragraph 35

(iii)  To report on the feedback arising from the consultation, to Cabinet in 2015 with a final proposal.

(iv)  To seek permission to start staff consultation on the changes that would result from the proposals, if approved.

 

46.

*Southampton Permit Scheme for Management of Roadworks and Other Activities on the Road Network pdf icon PDF 43 KB

Report of the Cabinet Member for Environment and Transport to implement the Southampton Permit Scheme, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13471)

 

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

 

(i)  To approve the implementation of the Southampton Roadworks Permit Scheme (SoRPS) subject to the Department of Transport (DfT) providing technical approval of the scheme and subject to recommendations (ii) and (iii) of this report

(ii)  To delegate authority to the Director, Place, following consultation with the Cabinet Member for Environment and Transport and the Chief Financial Officer, to formally approve the implementation of the scheme to the DfT and in doing so, ask the DfT to make a Statutory Instrument to empower the scheme.

(iii)  To delegate authority to the Head of Contract Management, following consultation with the Cabinet Member for Environment and Transport, the Director, Place and the Chief Financial Officer, to approve changes to the Highways Service Partnership contract to allow the Council’s Highways Service Provider Balfour Beatty Living Places Ltd to undertake works relating to the Permit Scheme on the Council’s behalf, provided that commercial close and the contract amendments are in accordance with the parameters described in Confidential Appendix 1 of this report.

 

47.

*To extend the Waste Disposal Contract with Veolia until 2030 pdf icon PDF 47 KB

Report of the Cabinet Member for Environment and Transport seeking approval to extend the Waste Disposal Contract, attached.

Additional documents:

Minutes:

DECISION MADE: (Ref: CAB 14/15 13730)

 

On consideration of the report of the Cabinet Member for Environment and Transport, Cabinet agreed the following:

 

(i)  to extend the Waste Management Contract with Veolia to 2030; and

(ii)  to delegate authority to the Director of Place, following consultation with the Head of Legal and Democratic Services and the Cabinet Member for Environment and Transport to finalise and enter into all legal documentation necessary to enable the contract extension.