Agenda and minutes

To note any changes in membership of the Committee made in accordance with Council Procedure Rule 4.3.

Apologies were received from Councillors Daunt, Fuller, Sollitt and Letts.    Councillor Mead was in attendance for Councillor Daunt for this meeting in accordance with Council Procedure Rules 4.3.

The Chair thanked Rob Carr, Interim Executive Director of Resources, for his help and support to the Committee and wished him every success in his continuing career at the County. 

To approve and sign as a correct record the Minutes of the meeting held on 3^rd February 2011, and to deal with any matters arising, attached. 

RESOLVED that the minutes of the meeting held on 3^rd February 2011 be approved and signed as a correct record.  (Copy of the minutes circulated with the agenda and appended to the signed minutes). 

Report of the Executive Director of Resources (Acting), detailing the Annual Governance Statement 2010-2011, attached.

The Committee approved the report of the Interim Executive Director of Resources detailing the assurance gathering process to support the development of a robust Annual Governance Statement and noting the Committee’s role in respect of the same.  (Copy of the report appended to the signed minutes). 

Report of the Acting Head of Finance, detailing the implementation of international financial reporting standards, attached.

The Committee noted the report of the Interim Executive Director of Resources detailing assurance that the Council remains “on track” to provide IFRS Compliant Financial Statements for 2010/11.  (Copy of the report appended to the signed minutes).  

Report of the Chief Internal Auditor, detailing the Internal Audit Plan 2011-2012, attached.

The Committee approved the report of the Chief Internal Auditor detailing the Internal Audit Plan for 2011/12.  (Copy of the report appended to the signed minutes).  

To move that in accordance with the Council’s Constitution, specifically the Access to Information procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to item no:9.

Confidential appendix 2 contains information deemed to be exempt from general publication based on Categories 2 and 7 of paragraph 10.4 of the Council’s Access to Information Procedure Rules.  The information contained therein is exempt as it relates to ongoing investigations and is likely to reveal the identities of individuals.  Having applied the public interest test it is not appropriate to disclose this information.  The interests of any parties involved in these investigations could be jeopardised by the release of the information.

The Chair moved that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and the public be excluded from the meeting in respect of any consideration of the confidential appendix to the following item. 

Confidential appendix 2 contains information deemed to be exempt from general publication based on Categories 2 and 7 of paragraph 10.4 of the Council’s Access to Information Procedure Rules.  The information contained therein is exempt as it relates to ongoing investigations and is likely to reveal the identities of individuals.  Having applied the public interest test it is not appropriate to disclose this information.  The interests of any parties involved in these investigations could be jeopardised by the release of the information. 

Report of the Chief Internal Auditor, detailing the status of internal audit work within the Authority up to February 2011, attached.

The Committee noted the report of the Chief Internal Auditor requesting that the Committee notes the Internal Audit Status of Work report for the period ending February 2011.  (Copy of the report appended to the signed minutes). 

Report of the Chief Internal Auditor, detailing the Audit and Inspection Plan Progress Report, attached.

The Committee noted the report of the Chief Internal Auditor detailing the Audit Commission’s progress report.  (Copy of the report appended to signed minutes).