Agenda and minutes

Governance Committee - Monday, 14th July, 2014 6.00 pm

Venue: Conference Room 3 - Civic Centre. View directions

Contact: Pat Wood 02380 832302

Items
No.	Item
1.	Apologies To receive any apologies. Minutes: The Committee noted the resignation of Councillor Jeffery, and the appointment of Councillor Keogh in place thereof in accordance with the provisions of Council Procedure Rule 4.3.
2.	Election of Vice-Chair To elect a Vice-Chair to the Committee for the 2014/15 Municipal Year. Minutes: RESOLVED that Councillor Keogh be appointed as vice chair for the municipal year.
3.	Minutes Of Previous Meeting (Including Matters Arising) PDF 22 KB To approve and sign as a correct record the Minutes of the meeting held on 28 April 2014 and to deal with any matters arising, attached. Minutes: RESOLVED: that the minutes for the Committee meeting held on 28 April 2014 be approved and signed as a correct record. The Panel noted in regard to minute number 40 of the 28^th April 2014 minute that additional information regarding mobile phones would be circulated to Panel Members by email.
4.	Statement From The Chair
5.	Disclosure Of Personal And Pecuniary Interests In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting. NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer.
6.	Freedom Of Information, Data Protection And Regulation Of Investigatory Powers Acts: Annual Review 2013-14 PDF 320 KB Report of the Head of Legal and Democratic Services detailing statistical information for the financial year 2014-15, attached. Additional documents: FOI annual review - app , item 6. PDF 21 KB Minutes: The Committee considered the report of Head of Legal and Democratic Services detailing statistical information for the financial year 2014-15, attached. RESOLVED that the update of the statistical information for the year 1^st April 2013 – 31^st March 2014 relating to: The Freedom of Information Act 2000 and associated legislation; Data Protection Act 1998; and Regulation of Investigatory Powers Act 2000 be noted.
7.	Review of Prudential Limits and Treasury Management Outturn 2013/14 PDF 167 KB View the background to item 7. To consider the report of the Chief Financial Officer detailing the Treasury Management activities and performance for 2013/14 against the approved Prudential Indicators for External Debt and Treasury Management, attached Additional documents: Appendix 1 - 2013/14 Economic Background , item 7. PDF 24 KB Appendix 2 - Summary of Interest Rate Movements During 2013 , item 7. PDF 53 KB Appendix 3 - Compliance with Prudential Indicators during 2013/14 , item 7. PDF 137 KB Appendix 4 - Glossary of Treasury Terms , item 7. PDF 60 KB Minutes: The Committee noted of the report of the Chief Financial Officer detailing the Treasury Management activities and performance for 2013/14 against the approved Prudential Indicators for External Debt and Treasury Management.
8.	Annual Governance Statement 2013-14 PDF 38 KB Report of the Chief Financial Officer seeking to review the draft Annual Governance Statement 2013-14 and to note the status of the 2012-13 Action Plan Additional documents: Enc. 1 for Annual Governance Statement 2013-14 , item 8. PDF 274 KB Enc. 2 for Annual Governance Statement 2013-14 , item 8. PDF 50 KB Minutes: The Committee noted the Chief Financial Officer seeking to review the draft Annual Governance Statement 2013-14 and to note the status of the 2012-13 Action Plan.
9.	Effectiveness of Internal Audit PDF 67 KB Report of the Chief Internal auditor that In accordance with the Accounts and Audit Regulations (England) 2011 to present to Committee a report detailing the effectiveness of the role of Internal Audit, attached. Additional documents: Appendices , item 9. PDF 87 KB Minutes: The Committee noted the report of the Chief Internal auditor that In accordance with the Accounts and Audit Regulations (England) 2011 presenting a report detailing the effectiveness of the role of Internal Audit.
10.	Chief Internal Auditor's Annual Report and Opinion 2013/2014 PDF 34 KB Report of the Chief Internal Auditors detailing the Annual Report and Opinion 2013-14 for approval, attached. Additional documents: Appendix , item 10. PDF 457 KB Minutes: The Committee noted the report of the Chief Internal Auditors detailing the Annual Report and Opinion 2013-14 for approval.