Film locations register your property
Film Location sites in Southampton - Register your property
The Council's Events Team can receive a whole range of film enquiries and therefore are always on the lookout for new venues/properties to be added to the Southampton location library.
At this early stage in the project we are looking for people who might be interested in offering their house, office, hotel, garden, boat (especially if any of these has a unique feature) as a possible film location.
Once the location database has grown, we can start offering them as prospective film locations to Location Managers.
Do not worry about the Location Managers calling you out of the blue as all enquiries will come through to the Council first. If we receive an enquiry for your property, the Events Team will contact you to see if you would be interested. If you are, the Team will put you in touch with the Location Manager to discuss the film project, terms and any fees for the use of your venue.
Please note fees are paid by the film production company for filming at your property but they do vary and also depend on the type of filming and the size of crew. They can range from £100 - £500 a day for a photo shoot and up to £2000 a day for a full film shoot.
To give you an idea of the process of Location Managers using privately owned properties, we have put together some information below which you may find useful.
If you would like your venue/property to be included in the Southampton location library, simply complete the film location formand with at least 4 images of your property (external and internal) and email to filming@southampton.gov.uk or in the post to Event Management Team, Southampton City Council, Civic Centre, Southampton. SO14 7LP (images sent by post must be digital photos on a disc).
In summary the information we are looking for is
Main Contact details (name, address, telephone, e-mail)
Website address (if applicable)
Number of rooms available and size of rooms
Parking availability and access
Any restrictions that apply to the property
Any other points of interest or unique features about the property
Your Property as a film location
1. How do I register my property?
If you would like your venue/property to be included in the Southampton location library, simply complete the film location form and with at least 4 images of your property (external and internal) and email to filming@southampton.gov.uk or in the post to Event Management Team, Southampton City Council, Civic Centre, Southampton. SO14 7LP (images sent by post must be digital photos on a disc).
2. Why the need for a database?
Southampton City Council are often asked for specific locations and therefore are creating a database of locations in the city so we can assist Location Managers with their request, respond quickly and encourage them to film in the city.
3. Is there a charge to register my property?
4. What kind of properties are you looking for?
5. Will my details be published on the web site?
6. Do I get a fee if my property is used?
The company will deal directly with you to negotiate the fee and will depend on the filming duration, the film budget, the type of property you have, how disruptive the filming may be. It is worth knowing that commercials and feature films, pop videos, TV dramas may have more money to spend on the facility fee whilst short films, student films and documentaries have low budgets. They may offer to include you in the credits giving your property media exposure or throw themselves at your mercy! Be warned – if the Production Company can find a cheaper alternative to your property, then they will, so it is recommended not to discuss fees until you are clear about what the filming will entail.
7. What can I expect if my property is used?
Get an accurate idea from the Location Manager of how disruptive the filming will be before you sign any contracts or agreement. Be prepared- a small project could be up to 10 crew and minimum equipment, a big film shoot could have up to 100 crew/actors plus equipment. Their presence could be disruptive and they may wish to change your furnishings or bring vehicles or even a crane. The positive side is this will all be taken into consideration when you discuss your facility fee.
Go round the property with the Location Manager and make sure you are both clear about which areas will be used, what for and for how long. You may also wish to check the storyline to see where your property fits in.
Check that the Production Company will insure your property for filming and return it to its original state after filming. You would also be advised to notify your own insurance company. Before filming takes place, it is worth your while to inform any direct neighbours in your area that may be affected. The Production Company should also do this, but it is best to check. No one wants to upset the neighbours.
When the filming is taking place, make sure that you or someone you trust to oversees the filming should there be any problems.
A degree of flexibility is always important when dealing with a film crew. Schedules change, weather stops play and sequences can over-run. You should decide at the time of agreement, what rules are necessary so that your home, family, business are protected from excessive disruption.
8. One Last Thing!
Don’t be put off by all of this information. We want to give you the full picture but most of it refers to a major film shoot which could take over your whole property or home. A small TV crew filming a documentary or light entertainment will still follow the same guidelines but on a much smaller scale with less disruption.
Downloadable documents
| Icon | Name of file | Size | Download time |
|---|---|---|---|
 |
Property Register Form | 760 KB | 4secs @ 1.44Mbps |
Related links
Contact information
- enquiries@southampton.gov.uk
- 023 8083 3000
- General Enquiries Civic Centre, SO14 7LY
