marriage and civil top

The excitement is building, your special day is almost here, and the staff at Southampton Registration Services are looking forward to making sure your day is a memorable and enjoyable day for all.

The last few things we need you to do before your Ceremony

1. Pay the ceremony fee

The fee for your ceremony is payable three months in advance of your ceremony date. This fee can be paid at the time you give your notice, over the telephone or in person. We accept all major debit/credit cards except American Express. The fee includes two certificates.

You may find that you will need more than this to inform people of your new marital status and or any change of name. You can order additional copies when paying the ceremony fee and these will be sent on to you after the ceremony.

2. Plan your ceremony

If your ceremony is at Westgate Hall, the Golden Jubilee Room, Magnolia Room or one of our approved venues, you should have received an electronic ‘Notes for Ceremony’ form. This form should be completed and submitted at least one month before the ceremony date.

The 'Notes for Ceremony' form can only be used once you have made a provisional booking and given your notices of marriage. This form cannot be used to book your ceremony. More information can be found on our website about booking your ceremony, legal requirements for giving notice of marriage and civil partnerships. Please be aware that this form will form the basis of your ceremony and so without it we cannot plan your ceremony.

If you have any queries, a guide to completing your Notes for Ceremony form is available online, or alternatively you may like to arrange a pre-ceremony discussion with one of the team.

Pre-ceremony discussion

Our registration team will do their best to make your day special for all the right reasons.

We appreciate that you may have lots of questions about your special day and now offer you a chance to meet a member of our team prior to the day.

Your meeting will include:

  • A 30 minute meeting with a member of the registration team
  • An opportunity to view the chosen ceremony room (Westgate Hall, Golden Jubilee Room, Magnolia Room)
  • Help you with any seating suggestions
  • Help you with choosing your vows, readings etc
  • Test any CDs with your downloaded music on
  • Help you complete the Notes for Ceremony questionnaire
  • Go through the itinerary for the special day, discuss times of arrival and interviews etc
  • Discuss photography and videography
  • The option to order any additional certificates or confetti

If you would like to take advantage of this bespoke service, please complete the email contact form to make an appointment. We recommend that you book this appointment at least eight weeks ahead of your ceremony.

The fee is £39 which is payable at the time of booking and is non-refundable. If the appointment is cancelled or changed with more than two working days notice it can be re-scheduled without a new fee being charged. A new fee would be charged if you do not attend the appointment or it is cancelled or changed within two working days of the appointment.

Please note: Ceremonies in the small Register Office Room are pre-set with no options to enhance your ceremony. We do not require you to complete the notes for ceremony form nor provide you with the option of attending a pre-ceremony discussion.

Changing your name on your passport

You may wish to apply to change your name in your passport in advance of your marriage or civil partnership. This can be done by completing a PD2 form. Providing your ceremony is with Southampton Registration Services, this form should be submitted to our office with the fee of £15.