Types of certificates available and information required to obtain them.

Birth certificate

Full birth certificates are required for passport applications and employment purposes. It shows all the details entered in the register, namely, the child’s full name, date of birth, place of birth, sex of child, parent(s) full names, occupations and place of birth and address of parent(s) at the time of the birth. There may be some variations depending on registration requirements at the time of the event.

We can provide a copy birth certificate if:

  • The person was born after 1 July 1837
  • The person was born in the City of Southampton or in our boundary area at the relevant time. Our boundaries have changed over the years
  • You have all the information we need to complete a search – the person’s full name at birth, date and place of birth and parent's name

If you were adopted and require your adoption certificate, you will need to apply to the General Register Office, who also provide guidelines to accessing your original birth record.

Death certificate

This certificate shows the full name of the deceased, any previous names, date of death, place of death, date of birth, place of birth, occupation, usual address, name of husband/wife/civil partner, their address, details of the person who registered the death and the cause of death.

Some variations depending on registration requirements at the time of the event.

We can provide a copy death certificate if:

  • The person was died after 1 July 1837
  • The person died in the City of Southampton or in our boundary area at the relevant time. Our boundaries have changed over the years. Records for neighbouring districts such as Eastleigh and Totton are held with Hampshire Registration Services
  • You have all the information we need to complete a search – the person’s full name at the time of death, date and place of death and approximate age

Still-birth certificate Due to the sensitive nature of stillbirth registrations, only the mother or father of the child is able to apply for a certificate. The parent must be named on the birth certificate to do this. Should the parents be deceased, a brother or sister can apply if they can provide their parents' dates of death. Further information on how to order a stillbirth certificate and the fees involved can be obtained from the GRO by calling 0300 123 1837.

Marriage certificate

A marriage certificate shows the name of the church or venue, the date of the ceremony, the couples full names, age, marital status, occupation, usual address and father’s name and occupation if recorded.

We can provide a copy marriage certificate if:

  • The person married 1 July 1837
  • The person married in the City of Southampton or in our boundary area at the relevant time. Our boundaries have changed over the years. Records for neighbouring districts such as Eastleigh and Totton are held with Hampshire Registration Services
  • You have all the information we need to complete a search – the person’s full name at the time of the marriage, who they married, the date and place of the marriage

Civil partnership certificate

A standard certificate shows the date and place of the formation, the full names of the couple, their dates of birth, occupations, usual address and parents' names and occupations if recorded. An extract certificate does not include the partners’ addresses.

We can provide a copy civil partnership certificate if:

  • The civil partnership took place in the City of Southampton
  • You have all the information we need to complete a search – the civil partner’s full names, their address at the time of the formation, the date of the formation and where it took place
  • Please note, that in order to obtain a duplicate civil partner certificate, it is a legal requirement that you must be able to provide the partners’ full address at the time of the formation