A red rose

Who can register a death?

You can register the death if you are:

  • A relative
  • Someone who was present at the death
  • An administrator at the hospital
  • The person making the arrangements with the funeral directors

Book an appointment

Deaths should be registered within five days in the town where they occur, even if this is not where the deceased person lived.

If the death you wish to register occurred at one of the following locations an appointment should be booked at Southampton Register Office:

  • Southampton General Hospital
  • Royal South Hants Hospital
  • Spire Southampton Hospital
  • A death occurred at a home address within the Southampton City Council boundary. This is essentially postcode areas SO14–SO19 However, there are some exceptions, so please check with the local authority of the area where you should register the death

Book an appointment to register a death in Southampton

If the death occurred at one of the locations listed below you will need to register the death in the Hampshire registration district:

  • Countess Mountbatten House, West End
  • Hythe
  • Totton
  • Eastleigh

Book an appointment to register a death in Hampshire 

A death registration appointment lasts approximately 30 minutes.

If you are not able to register the death in the town it occurred you can make a declaration of the facts at any Register Office in England or Wales. Using this process may delay the funeral arrangements. There is no charge for registering a death by declaration at another office.

What documents you will need

You will need to take the medical certificate showing the cause of death (signed by a doctor) with you. If the death has been referred to the coroner phone us on 023 8091 5327 to confirm that the necessary paperwork has been received before you make your appointment.

If available, it is useful to take the deceased person's:

  • Birth certificate
  • Proof of current address
  • Driving licence
  • Marriage or civil partnership certificate
  • NHS medical card
  • Passport

It will also help if you can take supporting documents that show your name and address.

What the registrar will need to know

You will need to be able to tell the registrar details of the deceased's:

  • Full name at the time of death
  • Names previously used, for example, maiden name
  • Date and place of birth
  • Last address
  • Occupation
  • Full name, date of birth and occupation of any surviving or late spouse or civil partner
  • State pension or any pension from Government funds such as Civil Service pension, if applicable

During the registration we will also set up the Tell Us Once service for you, which reports a death to most government organisations in one go.

Documents that are issued

After the registration is complete you will be issued with the following documents.

  • A Certificate for Burial or Cremation (the ‘green form’) which the funeral director will need to arrange the funeral. In some cases the Coroner may have already issued the necessary certificate
  • At the time of the registration, you will be able to purchase any death certificates that you require for notifying such businesses as banks, solicitors, and insurance companies. The current statutory fee is £4.00 per certificate. Payment can be made by cash or debit/credit card. You can order further certificates after the registration, but they will cost you more

Further information

Further information on registering a death and wills, probate and inheritance is available on the GOV.UK website.

Register with the Deceased Preference Service to stop any mail.

Corrections to a death entry

Other services of interest