Southampton Registration Services are only able to supply certificates for births, deaths, marriages or civil partnerships that took place within the Southampton City Boundary since 1 July 1837.

This is essentially if the event took place in postcode areas SO14-SO19 however, there are some exceptions, so please check with the local authority of the area where you should apply to.

If the event occurred outside of this region, you will need to apply directly to the relevant area - for example, neighbouring areas, such as Hythe, the New Forest, Totton or Eastleigh, fall under the control of the Hampshire Registration Service.

If you are unsure which area the birth, marriage, death or civil partnership took place in, a free service such as BMD, Find My Past or Find a Register Office may be able to help you.

Church and registered building ceremony records

Records for ceremonies that have taken place in churches and registered buildings within the city boundaries are only deposited with us once the marriage register is full.

If the register is still in use you will need to apply to the church or registered building for a duplicate certificate. Please check the lists below to see if we hold your marriage entry:

Failure to check these lists may result in your fee being retained for administrative purposes.

Adoptions

If you were adopted and require a certificate for current identification purposes, such as passport applications or employment, apply to the General Register Office in Southport.

If, however, you require a copy of your original birth certificate and were adopted before 12 November 1975, you will need to attend a counselling session with an approved adoption advisor first.

Fees

The fees for copy certificates include one certificate, postage and a search fee of up to five years. Additional copies of the same entry will incur the same fees.

Further searches of up to 10 years can be requested by emailing us. An additional non refundable fee of £10 is payable.

All services are subject to the entry being traced from the information you provide when applying. If this is inaccurate or uncertain it may cause a delay in the service you require.

  • Standard Service: £11 per copy - Certificates will be ready for posting out by 2nd class post within a maximum of 15 working days. (Orders must be placed between the hours of 10am and 3pm). It will usually take less than 15 days to process Standard Service certificates, but this cannot be guaranteed. Please consider using the priority service if you require your certificate sooner than 15 days' time

  • Priority Service: £35 per copy - Certificates will be ready for posting out by 1st class post before the next working day. (Orders must be placed between the hours of 10am and 3pm). The priority fee for applications received that are out of area or in a church register, will be retained to cover administration costs. Please use the guides at the top of this page to check if we have your records

Online applications made after 3pm will be treated as being ordered on the next working day.

The priority fee for applications received that are out of area, in a current church register, will be retained to cover administration costs. Please use the guides provided above to check if we have your records. All services are subject to terms and conditions.

Order a certificate

The form will take approximately 10 minutes to complete. As payment needs to be taken before the form can be submitted, ensure you have your credit/debit card to hand. Your card must be 3D Secure for payment to be successful.

Mandatory information

Births where the date of birth is less than 50 years prior to the date of application. We require the following mandatory information. If the information supplied is not complete, we may not be able to supply the certificate:

  • Surname at birth
  • Forename(s)
  • Date of birth
  • Place of birth
  • Father’s surname (if stated on the entry)
  • Father’s forenames (if stated on the entry)
  • Mother’s forename(s) 
  • Mother’s maiden surname (if applicable)

Deaths where the deceased was under the age of 16 and died within the last 50 years.

We require the following mandatory information. If the information supplied is not complete, we may not be able to supply the certificate:

  • Surname of deceased
  • Forename(s) of deceased
  • Date of death
  • Age at death
  • Place of death / last known address
  • Relationship to deceased
  • Father’s forename
  • Father’s surname
  • Mother’s forename
  • Mother’s surname

Birth certificate

Marriage certificate

Civil Partnership certificate

Death certificate

Useful links

Official information on births, marriages and deaths - General Register Office

Other services of interest

Family history at the library and archives
How to apply for a passport