Southampton Registration Services are only able to supply certificates for births, deaths, marriages or civil partnerships that took place within the Southampton City Boundary since 1 July 1837.

This is essentially if the event took place in postcode areas SO14-SO19 however, there are some exceptions, so please check with the local authority of the area where you should apply to.

If the event occurred outside of this region, you will need to apply directly to the relevant area - for example, neighbouring areas, such as Hythe, the New Forest, Totton or Eastleigh, fall under the control of the Hampshire Registration Service.

If you are unsure which area the birth, marriage, death or civil partnership took place in, a free service such as BMD, Find My Past or Find a Register Office  may be able to help you.

Church and registered building ceremony records

Records for ceremonies that have taken place in churches and registered buildings within the city boundaries are only deposited with us once the marriage register is full.

If the register is still in use you will need to apply to the church or registered building for a duplicate certificate. Please check the lists below to see if we hold your marriage entry:

Failure to check these lists may result in your fee being retained for administrative purposes.

Adoptions

If you were adopted and require a certificate for current identification purposes, such as passport applications or employment, apply to the General Register Office in Southport.

If, however, you require a copy of your original birth certificate and were adopted before 12 November 1975, you will need to attend a counselling session with an approved adoption advisor first.

Fees

The fees for copy certificates include one certificate, standard first class postage and a search fee of up to five years. Additional copies of the same entry are £10 each.

Further searches of up to 10 years can be requested by emailing us. An additional non refundable fee of £10 is payable.

All services are subject to the entry being traced from the information you provide when applying. If this is inaccurate or uncertain it may cause a delay in the service you require.

  • Standard Service: £10 - Certificate sent by first class post seven working days after application submitted. The option to collect the certificate is not available with this service - please consider an alternative service if you require your certificate by a definite date
  • Priority Service: £23 - Certificate sent by first class post the next working day. The option to collect the certificate is not available with this service - please consider an alternative service if you require your certificate by a definite date
  • Super Priority Service: £40 - Certificate will be ready to collect two hours after it has been ordered - orders must be placed before 2.30pm Monday-Friday (excluding bank holidays) for same day collection. This service is not available online - phone 023 8091 5327 to make an application. Family history applications may take longer depending on the information supplied

Online applications made after 4:00pm will be treated as being ordered on the next working day.

The priority fee for applications received that are out of area, in a current church register, will be retained to cover administration costs. Please use the guides provided above to check if we have your records. All services are subject to terms and conditions.

Certificate processing dates

Certificate ordered by 4pm on Standard Service
Certificate posted 1st class on
Priority Service
Certificate posted 1st class on
Monday Tuesday of the following week Tuesday
Tuesday Wednesday of the following week Wednesday
Wednesday Thursday of the following week Thursday
Thursday Friday of the following week Friday
Friday A week on Monday Monday
Saturday A week on Tuesday Tuesday
Sunday A week on Tuesday Tuesday

System availability

This service will not be available on Tuesday 28 November from 2:00pm to 5:00pm due to essential maintenance and a system upgrade.


Order a certificate

The form will take approximately 10 minutes to complete. As payment needs to be taken before the form can be submitted, ensure you have your credit/debit card to hand. Your card must be 3D Secure for payment to be successful.

Useful links

Official information on births, marriages and deaths - General Register Office

Other services of interest

Family history at the library and archives
How to apply for a passport