Section 20 of the Landlord and Tenant Act 1985 as amended by the Commonhold and Leasehold Reform Act 2002

Notice 1 – Notice of Intention to enter into a Qualifying Long Term Agreement
Agreement: Pitched Roof Covering Replacement Programme – Framework Agreement

  1. It is the intention of Southampton City Council to enter into a Qualifying Long Term Agreement (“QLTA”) in respect of which we are required to consult with leaseholders who will be required, under the terms of their lease, to contribute through their service charge account to the costs incurred under the QLTA. A “Qualifying Long Term Agreement” is defined by Section 20ZA Landlord and Tenant Act 1985 and applies where the duration of a contract will exceed 12 months and where the contribution of any one leaseholder may exceed £100 in any accounting period.

  2. The works/services to be provided under the agreement are as follows:-

    The Work consists of renewal of the existing main roof covering with a clay or concrete tile system (depending on the existing covering) and associated works.

    Associated works may (but not exclusively) include the following:

a) Renewal of ancillary roofs for example roofs to porches.
b) Works to chimneys
c) Works to roof drainage system including renewal of rainwater goods
d) Works to fascias and / or soffits
e) Gas testing where required.

3. We consider it necessary to enter into the agreement because:-


Roofs deteriorate all the time and some are coming to the end of their working lifespan. This results in increasing numbers of incidents of leaks and associated resultant damage. In some cases these roofs cannot be repaired satisfactorily, with repairs being of a temporary nature which can be very costly. When a roof is old the repair may only extend the lifespan for a short period of time making the roof economically beyond repair. In such incidences, the only feasible solution is to renew the roof covering and carry out the other associated works listed above.


To manage this risk and significantly reduce future procurement durations, we intend to set up a framework of roofing contractors, which can be used to obtain competitive tenders for roof replacements in the event that it becomes necessary to renew the roof to your block of flats.

We do acknowledge that some roofs are newer than other roofs and these newer roofs may not require any works under the framework. In the event that works are not required to your block of flats you will not be charged any money for works. However, we are obliged for legal reasons to send this letter to all of our leaseholders. We apologise for any inconvenience that this may cause if works are not required to your block of flats.

We will send out a further letter to you providing further details before carrying out any works to your block of flats, if works are required.

4. We invite you to make written observations in relation to the intended agreement by emailing Section20@southampton.gov.uk or alternatively send a letter to Property Division, Southampton City Council, Ground Floor, East Wing, Civic Centre, Southampton SO14 7LY. Observations must be received within the 30 day consultation period which will end on 30 August 2019.

5. Copies of a more detailed description of the works/services to be provided under the agreement can be accessed on the website. Alternatively if you do not have access to the internet, the documents may be inspected at Southampton City Council, Ground Floor, East Wing, Civic Centre, Southampton SO14 7LY. Should you wish to view the documents at our offices, please e-mail for an appointment time between the hours of 9.00am and 4.00pm Monday to Friday to Section20@southampton.gov.uk.

6. You are not being invited to propose contractors from who we should try and obtain an estimate. This is because the proposed agreement requires public advertisement within the European Union. This is done by placing a notice in the Official Journal of the European Union.

7. Where there is a recognised Tenant/Resident’s Association, we have also written sent a copy of this notice to the Secretary.

8. As mentioned above, you do not have to raise any observations in response to this notice. However, if you do wish to do so these must be received by us, in writing, within the 30 day consultation period, that is by the date specified at paragraph 4 above. Any comments/observations or nominations received after this date will not be considered.


Document Type Size
Framework Call-off Procedurepdf134KB
Framework Particularspdf193KB
Framework Call-off - Operational Guidancepdf348KB
Appendix 1 - Tender Evaluation Reportpdf364KB
Appendix 2 - Leasehold Cost Calculation PR1pdf222KB