WRITTEN RECORD OF A DECISION IN RESPECT OF AN EXECUTIVE FUNCTION TO BE COMPLETED BY THE RELEVANT DECISION-MAKER AND PROPER OFFICER

DECISION-MAKER:							CABINET
DATE OF DECISION-MAKING:							2nd August, 2004
PORTFOLIO AREA:							Corporate Services
DECISION REFERENCE:							CAB0032-2004AUG02
SUBJECT TITLE:							Resources to Implement the Information Management Strategy

This record relates to the report appearing as item B5aon the agenda for the Decision-Making.

A copy of the report is available from:								Dawn Kirkland Tel: 023 8083 2922 email: dawn.kirkland@southampton.gov.ukааа


THE DECISION
Having read the report, including its recommendations and proposals, and following consideration of all other relevant matters, the decision-maker made the following decision.
1.		4	To approve the proposals / recommendations contained in the report
			without modification as set out below.
			To approve the allocation of г156,000 of the funds available under E-Government Foundations for the resources to implement the Information Management Strategy.
REASONS FOR THE DECISION

			There are strong imperatives for an Information Management Strategy.а These drivers include legislation, regulation and the need for improved efficiencies.
			Without additional resources the Council runs the risk of being poorly prepared to respond to queries under the Freedom of Information Act when it comes into force in January 2005.а The timetable for this work is critical if we are to meet the Freedom of Information Act, requiring any information appropriate to the public to be available.
			In addition other operational benefits, which could be achieved, will be missed.
			The task is vast and complex for this size of organisation, and the Information Management Strategy clearly lays out where we currently are with the management of information, where we need to be and what we need to do in order to get there.а
DETAILS OF ANY ALTERNATIVE OPTIONS CONSIDERED AND REJECTED

			The alternative option, other than do nothing which was rejected when considering the Information Management Strategy is to carry on with the present limited resourcing.а The risks of following this course are highlighted by this report.

OTHER RELEVANT MATTERS CONCERNING THE DECISION

The following relevant matters not contained in the report were considered when making the decision:
			None

CONFLICTS OF INTEREST DECLARED AND DISPENSATIONS GRANTED

		4	* The decision-maker(s) did not declare a personal or prejudicial interest in the
			Matters set out in the report.


SIGNATURE OF DECISION MAKER OR PERSON PRESIDING AND PROPER OFFICER

We certify that the decision this document records was made in accordance with the Local Authorities (Executive Arrangements) (Access to Information) (England) Regulations 2000 and is a true and accurate record of that decision.
	Decision Maker or Person Presiding					Councillor Wakeford			Dated:	2nd August 2004

	Proper Officer					Peter Cook			Dated:	2nd August 2004

УProper OfficerФ means the Solicitor to the Council or their nominated representative.а This function will usually be discharged by the Democratic Support Officer appointed to support the decision-making.

FOR USE BY DEMOCRATIC SUPPORT AND MEMBERSТ SERVICES Call In Period
4th August 2004 to 10th August 2004
Date of Call-in (if applicable) (this suspends implementation)

Call-in Procedure completed (the decision may now be implemented)

Results of Call-in / any other comments / observations:

ааааааааааа