Agenda and minutes

Annual General Meeting, Council
Wednesday, 15th May, 2019 11.00 am

Venue: Council Chamber - Civic Centre

Contact: Judy Cordell and Claire Heather  023 8083 2766/2412

Items
No. Item

1.

CITY OF SOUTHAMPTON AWARD

Minutes:

THE MAYOR (COUNCILLOR BARNES-ANDREWS) IN THE CHAIR

 

RESOLVED: upon the motion of the Mayor (Councillor Barnes-Andrews) and seconded by the Sherriff (Councillor P Baillie), that the City of Southampton Award be presented to Jan Peirson and Ram “Kelly” Kalyan.

 

 

2.

ELECTION OF A MAYOR FOR THE ENSUING YEAR

Minutes:

RESOLVED: upon the motion of Councillor J Baillie and seconded by Councillor Hammond, that Councillor Baillie be elected to the Office of 797th Mayor of Southampton and Chair of the Council for the ensuing year.

 

The Mayor (Councillor P Baillie) then made and subscribed to the Declaration of Acceptance of Office.

 

3.

MAYOR'S CHARITIES

Minutes:

THE MAYOR (COUNCILLOR P BAILLIE) IN THE CHAIR

 

The Mayor announced that he would be supporting as his charities, Leukaemia Busters, Communicare and Young Life International.

 

4.

ELECTION OF A SHERIFF FOR THE ENSUING YEAR

Minutes:

RESOLVED: upon the motion of Councillor Rayment and seconded by Councillor Hannides that Councillor Susan Blatchford be appointed the 582nd Sheriff of the City of Southampton and Vice-Chair of the Council for the ensuing year.

 

The Sheriff (Councillor Susan Blatchford) then made and subscribed to the Declaration of Acceptance of Office.

 

 

5.

VOTE OF THANKS TO RETIRING MAYOR

Minutes:

RESOLVED upon the motion of Councillor Kataria and seconded by Cllr Fitzhenry that the Council places on record its appreciation for the distinguished manner in which Councillor Barnes-Andrews had discharged the duties of the Mayor of the City during the period of his term of office.

 

 

6.

SOUTHAMPTON BUSINESS SUCCESS AWARDS 2019

Minutes:

RESOLVED: that the Southampton Business Success Award be presented to Meachers Global Logistics and Utonomy.

 

7.

FORMER COUNCILLORS

Minutes:

RESOLVED: that former Councillors Andrew Pope, Brian Parnell, Don Thomas, Graham Wilkinson, John Jordan, Keith Morell and Matthew Claisse be thanked for their service to the City during their period in office.

 

AT THE RECONVENED MEETING OF THE SOUTHAMPTON CITY COUNCIL HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE ON 15th MAY, 2019

 

 

 

8.

Minutes pdf icon PDF 105 KB

To authorise the signing of the minutes of the Council Meeting held on 20th March 2019, attached.

Minutes:

RESOLVED: that the minutes of the Council meeting held on 20th March 2019 be approved and signed as a correct record.

 

9.

Announcements from the Mayor and Leader

Matters especially brought forward by the Mayor and the Leader.

Minutes:

(i)  Welcome to New Members

 

The Mayor thanked all Members for their support in electing him as Mayor and welcomed to the meeting all those councillors who were attending their first meeting together with those who had successfully defended their seats.

 

(ii)  Designated Independent Person

 

The Mayor announced that David Basson, the Designated Independent Person for the City Council was standing down.  He had been the Designated Independent Person since the introduction of the new Localism Act in 2012.  On behalf of the Council the Mayor thanked him for his contribution in supporting the new Member’s standards regime and the Monitoring Officer.  The positon was currently being advertised and a new Designated Independent Person would be appointed at July Council.

 

(iii)  Filming

 

The Mayor announced that the meeting was open to being filmed and that those filming were reminded that the right to film was limited to the duration of the meeting and recording must cease when the meeting was closed.  Filming or recording was not permitted if the effect would be to interrupt or disturb the proceedings or if it was intrusive of a specific individual or individuals.  If in the Mayor’s opinion this was occurring then it would not be permitted and he would ask you to stop.  Similarly, some members of the public attending may object to being filmed, photographed or recorded.  The Mayor would bake those attending aware and would request those filming to respect their wishes and would expect that they were complied with.

      

(iv)  Meeting Protocol

 

The Mayor referred to the need for meetings to run efficiently and effectively, and asked Members to keep in mind throughout the year the basic courtesies that needed to be adhered to both in timeliness in arriving at the meeting and listening carefully to the arguments.

 

The Mayor further requested that for the benefit of the public, Members remain in the seat allocated, or if they wished to move, they give notice of their intention prior to the next meeting so that the copies displayed in the public could be amended.

 

(v)  Social Media

 

For the benefit of new Members, the Mayor referred to the wi-fi that was available in the Council Chamber and that the use of mobile electronic devices could therefore be used in the Chamber and in Committee Meetings.

 

The Mayor urged Members to use their good sense and behave with courtesy, particularly in not tweeting messages which would otherwise be in breach of the Council’s rules or the law. For example, tweeting material discussed in confidential session would be a serious breach.

 

The Mayor also informed Members that as in previous years there was a £25 fine for mobile phones ringing and this would go to the Mayor’s charity.

 

(vi)  Training

 

The Mayor reminded Members of a number of training sessions that had been arranged and encouraged both new and existing Councillors to attend.

 

 

 

 

 

10.

ELECTION OF THE LEADER

To elect a Leader of the Council for the ensuing year.  Following the election the Leader will announce membership of the Cabinet.

Minutes:

The nomination of Councillor Hammond was moved and seconded.

 

UPON BEING PUT TO THE VOTE IT WAS:

 

RESOLVED: that Councillor Hammond be elected as Leader of the Council for the ensuing year.

 

Following his election as Leader, Councillor Hammond informed the Council of his Cabinet and their Portfolio responsibilities.

 

Deputy Leader and Place and Transport – Councillor Rayment

 

Aspiration, Children and Lifelong Learning – Councillor Dr Paffey

 

Healthier and Safer City – Councillor Shields

 

Resources - Councillor Barnes-Andrews

 

Homes and Culture – Councillor Kaur

 

Green City and Environment - Councillor Leggett

 

Adult Care – Councillor Fielker

 

The Leader then informed Members that there would be minor amendments to the content of each of the Portfolios which would be shared following the meeting. 

 

11.

Annual Review of the Constitution pdf icon PDF 70 KB

Report of the Director of Legal & Governance detailing proposed changes to the Constitution, attached.

Additional documents:

Minutes:

 

Councillor Keogh, Chair of Governance Committee moved the report of the Director: Legal and Governance detailing the annual review of the Council’s Constitution and Councillor Hammond seconded.

 

 

RESOLVED:

(i)  That the minor changes to the Constitution and associated arrangements as detailed in the report be approved;

(ii)  That the Director of Legal and Governance be authorised to finalise the arrangements as approved by Full Council and make any further consequential or minor changes arising from the decision; and

(iii)  That the City Council’s Constitution, as amended, including the Officer Scheme of Delegation for the Municipal Year 2019-20 be approved.

 

12.

APPOINTMENTS TO COMMITTEES, SUB COMMITTEES AND OTHER BODIES

A   Appointment of Members

 

The Leader to move that, subject to alterations as may from time to time be made by the Council, the necessary Committees, Sub-Committees and other bodies and external organisations be appointed by the Council with the number and allocation of seats to political groups as set out in a schedule to be tabled at the meeting.

 

B  Appointment of Chair

 

To appoint the Chair to each of the Committees and Sub-Committees appointed by the Council.

 

 

Minutes:

RESOLVED that subject to certain decisions that may from time to time be made by the Council, the following Committees, Sub-Committees and other bodies be appointed with the allocation of seats to political groups shown therein and they be delegated authority to act within their Terms of Reference:

 

Political Group

Seats on Council

%

Labour

29

60.42%

Conservative

18

37.5%

Independent

1

2.08%

 

Committees

 

Labour

Conservative

Number of Seats to Groups

Overview and Scrutiny Management(9)

 

Cllr Whitbread

Cllr Bunday

Cllr Cooper

Cllr Windle

 

 

 

 

4

Cllr Fitzhenry

Cllr S Galton

Cllr Harwood

Cllr Bell

Cllr Fuller

 

 

 

5

 

 

 

 

 

 

 

 

9

Planning and Rights of Way (7)

 

Cllr Coombs

Cllr Savage

Cllr Mitchell

Cllr Windle

 

 

 

4

Cllr L Harris

Cllr G Galton

Cllr S Vaughan

 

 

 

 

3

 

 

 

 

 

 

 

7

 

Chief Officer Employment Panel (3)

Cllr Hammond

Cllr Rayment

 

 

 

2

Cllr Fitzhenry

 

 

 

 

1

 

 

 

 

 

3

Licensing Committee

(10)

(Min 10 – max 13)

Cllr Mrs Blatchford

Cllr McEwing

Cllr Kataria

Cllr Noon

Cllr Renyard

Cllr Spicer

 

6

Cllr Streets

Cllr B. Harris

Cllr G Galton Cllr E Prior

 

 

 

4

 

 

 

 

 

 

 

10

Governance Committee (7)

 

Cllr Kataria

Cllr Keogh

Cllr Margetts

Cllr Spicer

 

 

 

4

Cllr Harwood

Cllr White

Cllr G Galton

 

 

 

 

3

 

 

 

 

 

 

 

7

Sub-Committees

Labour

Conservative

Number of Seats to Groups

Health Overview and Scrutiny Panel (7)

 

Cllr Bogle

Cllr Noon

Cllr Margetts

Cllr Payne

 

4

Cllr Houghton

Cllr White

Cllr Bell

 

 

3

 

 

 

 

 

7

Scrutiny Panel

 (7)

TBC

 

4

TBC

 

3

 

 

7

Children’s and Families Scrutiny Panel (7)

Cllr Chaloner

Cllr Mintoff

Cllr Mitchell

Cllr Taggart

4

Cllr J Baillie

Cllr Guthrie

Cllr Laurent

 

3

 

 

 

 

7

Licensing General Sub-Committee (5)

(Membership must come from membership of Licensing Committee)

 

Cllr Blatchford

Cllr McEwing

Cllr Renyard

 

 

 

 

 

 

3

Cllr B Harris

Other member to be drawn from Licensing Cttee

 

 

 

 

2

 

 

 

 

 

 

 

 

 

5

Standards Sub-

Committee (3)

 

 

2

 

 

 

1

 

 

 

3

Standards Appeal Sub-Committee (3)

 

 

2

 

 

 

1

 

 

3

TOTAL

39

 

29

 

68

 

Committee/Sub-

Committee

Labour

Conservative

Number of Seats to Groups

Licensing and Gambling Sub-Committee (3)

(Any 3 Members drawn from the Licensing Committee membership on rotation basis)

 

 

3

 

 

 

 

 

Other bodies

 

Labour

Conservative

Number of Seats to Groups

Hampshire Fire and Rescue

Authority (1)

Cllr Mintoff

 

1

 

 

 

0

 

 

1

South East Employers (3 + 3 Deputies)

 

Cllr Fielker

 

 

Cllr Whitbread (Deputy)

 

1+1

Deputy

 

Cllr Fitzhenry (Deputy)

 

 

 

 

1+1

Deputy

 

 

 

 

 

 

 

3 + 3

Local Democracy and Accountability Network for Councillors (2)

 

 

 

 

0

 

 

 

1

 

 

 

2

Partnership for Urban  South Hampshire – Overview and Scrutiny Committee (1)

 

 

 

0

Cllr Fitzhenry

 

 

1

 

 

 

1

Hampshire Police and Crime Panel (1)

(Overall proportionality is calculated across the County. This may require a change in appointment)

Cllr Shields

 

 

1

 

 

 

 

0

 

 

 

1

Health and Well-Being Board

 

Council determines the number of places allocated to Elected Members on the Board.

The decision as to who to appoint is an Executive Function.

Council is requested to determine the membership of the Board as follows:

  • 5 Elected Members of Southampton City Council
  • Statutory Director for Public Health   
  • Statutory Director for Adult Social Services   
  • Statutory Director Children’s Services (Service Director, Children’s and Families Services)
  • Representative of the Clinical Commissioning  ...  view the full minutes text for item 12.

13.

CALENDAR OF MEETINGS

To approve the following dates for meetings of the Council in the 2019/20 Municipal Year:

 

17th July 2019

18th September 2019

20th November 2019

26th February 2020 (Budget)

18th March 2020

20th May 2020 (AGM)

Minutes:

The Council approved the following dates for meetings of the Council in the 2019/20 Municipal Year:

 

17th July 2019

18th September 2019

20th November 2019

26th February 2020 (Budget)

18th March 2020

20th May 2020 (AGM)

 

 

14.

Deputations, Petitions and Public Questions

To receive any requests for Deputations, Presentation of Petitions or Public Questions.

Minutes:

It was noted that no requests for deputations, petitions or public questions had been received.

 

15.

Executive Business Report pdf icon PDF 140 KB

Report of the Leader of the Council, attached.

Minutes:

The report of the Leader of the Council was submitted setting out the details of the business undertaken by the Executive.

 

The Leader and the Cabinet made statements and responded to Questions.

 

It was noted that there were no questions submitted in accordance with Council Procedure Rule 11.1

 

 

16.

Motions

(a)  Councillor Kaur to move:

 

Council notes the positive economic and social impact made to cities that have successfully bid for City of Culture; this ranges from an inward investment of £2 billion to over 90% engagement from residents in the city of Hull. Council understands and values the impact that arts, culture and heritage can have on the economic and social strength of a city, and the difference a City of Culture bid can make to people’s lives. Together Southampton will aim to use the development of the bid as part of the journey to help Southampton reach its full potential, while engaging people from all ages, backgrounds, abilities, races and religions.  

 

Council wishes to build on our, and other stakeholders, investment in arts and culture-led regeneration to use culture to shape and deliver sustainable economic, social, environmental, health and wellbeing outcomes for not only our current communities but also future generations of residents, visitors, artists, innovators and businesses in the decades to come. As part of our civic duty, we jointly commit to co-create with our diverse, talented communities and wider stakeholders a partnership bid from Southampton to become UK City of Culture. 

 

Council calls upon all elected members, stakeholders, partners, and members of our diverse communities to support the creation of Southampton’s City of Culture bid for 2025, so we can use this opportunity to work together to generate the creation of a better city for the future.”  

 

 

 

Minutes:

(a)  City of Culture

 

Councillor Kaur moved and Councillor Hannides seconded.

 

Council notes the positive economic and social impact made to cities that have successfully bid for City of Culture; this ranges from an inward investment of £2 billion to over 90% engagement from residents in the city of Hull. Council understands and values the impact that arts, culture and heritage can have on the economic and social strength of a city, and the difference a City of Culture bid can make to people’s lives. Together Southampton will aim to use the development of the bid as part of the journey to help Southampton reach its full potential, while engaging people from all ages, backgrounds, abilities, races and religions.  

 

Council wishes to build on our, and other stakeholders, investment in arts and culture-led regeneration to use culture to shape and deliver sustainable economic, social, environmental, health and wellbeing outcomes for not only our current communities but also future generations of residents, visitors, artists, innovators and businesses in the decades to come. As part of our civic duty, we jointly commit to co-create with our diverse, talented communities and wider stakeholders a partnership bid from Southampton to become UK City of Culture. 

 

Council calls upon all elected members, stakeholders, partners, and members of our diverse communities to support the creation of Southampton’s City of Culture bid for 2025, so we can use this opportunity to work together to generate the creation of a better city for the future.”  

 

UPON BEING PUT TO THE VOTE THE MOTION WAS DECLARED CARRIED.

 

  RESOLVED: that the Motion be approved.

 

 

17.

Questions from Members to the Chairs of Committees or the Mayor

To consider any question of which notice has been given under Council Procedure Rule 11.2.

 

 

Minutes:

It was noted that there were no questions from Members to the Chairs of Committees or the Mayor.

 

18.

SOUTHAMPTON CITY COUNCIL ELECTIONS 2019 pdf icon PDF 63 KB

Report of the Returning Officer detailing the results of the 2019 City Council Elections.

Minutes:

The report of the Returning Officer detailing the results of the Southampton City Council Elections on 2 May 2019 was noted.

 

 

19.

Overview and Scrutiny: Annual Report 2018/19 pdf icon PDF 60 KB

Report of the Chair of the Overview and Scrutiny Management Committee detailing the Overview and Scrutiny Annual Report 2018/19 in accordance with the Council’s Constitution.

Additional documents:

Minutes:

The report of the Chair of the Overview and Scrutiny Management Committee detailing the Overview and Scrutiny Management Committee Annual Report 2018/19 in accordance with the Council’s Constitution was noted.

 

 

20.

Overview and Scrutiny: Summary of Call-In Activity pdf icon PDF 91 KB

Report of the Director, Legal and Governance providing an update to Council on the use of Call-In by the Overview and Scrutiny Management Committee over the previous 6 months.

Minutes:

The report of the Director of Legal and Governance providing an update to Council on the use of Call-In by the Overview and Scrutiny Management Committee over the previous 6 months was noted