Agenda

Annual General Meeting, Council - Wednesday, 15th May, 2024 11.00 am

Venue: Council Chamber - Civic Centre. View directions

Contact: Judy Cordell and Claire Heather 023 8083 2766/2412

Items
No.	Item
1.	ELECTION OF A LORD MAYOR FOR ENSUING YEAR View the background to item 1.
2.	ELECTION OF A SHERIFF FOR THE ENSUING YEAR View the background to item 2.
3.	Apologies To receive any apologies.
4.	Minutes PDF 177 KB To authorise the signing of the minutes of the Council Meeting held on 20^th March 2024, attached.
5.	Announcements from the Lord Mayor and Leader Matters especially brought forward by the Lord Mayor and the Leader.
6.	ELECTION OF THE LEADER View the background to item 6. To elect a Leader of the Council for the ensuing year. Following the election the Leader will announce membership of the Cabinet.
7.	Annual Review of the Constitution PDF 298 KB View the background to item 7. Report of the Director of Legal and Governance outlining the Annual Review of the Constitution. Additional documents: Appendix 2 Terms Of Reference For Governance Committee-Audit Cttee 2024 .docx , item 7. PDF 386 KB Appendix 3 Audit committees CIPFA guidance.pdf , item 7. PDF 675 KB
8.	Appointments to Committees, Sub-Committees and Other Bodies A Appointment of Members The Leader to move that, subject to alterations as may from time to time be made by the Council, the necessary Committees, Sub-Committees and other bodies and external organisations be appointed by the Council with the number and allocation of seats to political groups as set out in a schedule to be tabled at the meeting. B Appointment of Chair
9.	CALENDAR OF MEETINGS View the background to item 9. To approve the following dates for meetings of the Council in the 2024/25 Municipal Year. 31 July 2024 18 September 2024 27 November 2024 26 February 2025 (Budget) 26 March 2025
10.	Deputations, Petitions and Public Questions To receive any requests for Deputations, Presentation of Petitions or Public Questions.
11.	Executive Business Verbal report of the Leader of the Council.
12.	Motions
13.	Questions from Members to the Chairs of Committees or the Mayor To consider any question of which notice has been given under Council Procedure Rule 11.2.
14.	SOUTHAMPTON CITY COUNCIL AND POLICE AND CRIME COMMISSIONER ELECTIONS 2024 PDF 186 KB View the background to item 14. Report of the Returning Officer detailing the results of the 2024 City Council and Police and Crime Commissioner Elections.
15.	Household Support Fund PDF 326 KB View the background to item 15. Report of Cabinet Member for Communities and Leisure seeking approval to accept and authorise expenditure in relation to the next phase of Household Support Fund funding for 1 April 2024 to 30 September 2024 inclusive. Additional documents: Appendix 1 , item 15. PDF 312 KB
16.	Overview and Scrutiny: Annual Report 2023/24 PDF 210 KB View the background to item 16. Report of the Chair of the Overview and Scrutiny Management Committee in 2023/24 summarising scrutiny activity over the past twelve months. Additional documents: Appendix 1 - Annual Report 2023-24.docx , item 16. PDF 1 MB
17.	Overview and Scrutiny: Summary of Call-In activity PDF 231 KB View the background to item 17. Report of the Scrutiny Manager providing Council with a summary of the use of the Call-in procedure since the previous update in November 2023.