Agenda and minutes

Overview and Scrutiny Management Committee - Thursday, 14th November, 2019 5.30 pm

Venue: Council Chamber - Civic Centre

Contact: Judy Cordell, Senior Democratic Support Officer Tel:- 023 8083 2766

Items
No.	Item
21.	Apologies and Changes in Panel Membership (If Any) To note any changes in membership of the Panel made in accordance with Council Procedure Rule 4.3. Minutes: The Committee noted the apologies of Councillors Fitzhenry and Fuller.
22.	Statement From The Chair Minutes: The Chair announced the following Committee date changes: Thursday 12^th December, 2019 be moved to 5.00pm Monday 16^th December, 2019 Thursday 13^th February, 2020 be moved to Thursday 6^th February, 2020.
23.	Minutes of the Previous Meeting (including matters arising) PDF 186 KB To approve and sign as a correct record the Minutes of the meetings held on 10^th October, 2019 and to deal with any matters arising, attached. Minutes: RESOLVED that the minutes of the 10^th October, 2019 Overview and Scrutiny Management Committee be approved and signed as a correct record.
24.	Update on the performance and transition of services from Capita to the City Council PDF 317 KB View the background to item 24. Report of the Cabinet Member for Resources providing the Committee with an overview of the transition of services from Capita to the Council. Additional documents: Appendix 1 - Project Closure Report , item 24. PDF 338 KB Appendix 2 - Performance , item 24. PDF 55 KB Minutes: The Committee considered and noted the report of the Cabinet Member for Resources detailing the transfer of over 240 staff and nearly 200 contracts to the Council from Capita in July. The Cabinet Member for Resources, Councillor Barnes-Andrews was present and with the consent of the Chair addressed the meeting. The Committee paid particular attention to IT and how systems were performing. It was agreed further update reports would be brought back to the Committee at financial year end.
25.	Medium Term Financial Strategy Update 2019/20 to 2022/23 PDF 214 KB View the background to item 25. Report of the Chair of the Overview and Scrutiny Management Committee recommending that the Committee discuss the appended Cabinet report updating the Medium Term Financial Strategy, and highlight any matters which Members feel should be taken into account by the Executive before they finalise their budget proposals that will be recommended to Council on 26 February 2020. Additional documents: Appendix 1 - Cabinet report.pdf , item 25. PDF 648 KB Appendix 2 - Rebasing.pdf , item 25. PDF 50 KB Appendix 3 - Rebasing Adult Social Care.pdf , item 25. PDF 92 KB Appendix 4 - Summary of key funding.pdf , item 25. PDF 185 KB Appendix 5 - Savings.pdf , item 25. PDF 279 KB There are a further 3 documents.View the full list of documents for item 25. Minutes: The Committee considered the report of the Cabinet Member for Resources detailing the Medium Term Financial Strategy The Cabinet Member for Resources, Councillor Barnes-Andrews and the Cabinet Member for Adult Care, Councillor Fielker were present and with the consent of the Chair addressed the meeting. RESOLVED that the Committee are provided with a breakdown of the spend profile of the Highways Capital Programme budget from 2020/21 to 2022/23.
26.	Monitoring Scrutiny Recommendations to the Executive PDF 210 KB View the background to item 26. Report of the Director, Legal and Governance enabling the Overview and Scrutiny Management Committee to monitor and track progress on recommendations made to the Executive at previous meetings. Additional documents: Monitoring Appendix.docx , item 26. PDF 204 KB Minutes: The Committee received and noted the report of the Director of Legal and Governance detailing the actions of the Executive and monitoring progress of the recommendations of the Committee.
27.	Exclusion of the Press and Public - Confidential Papers included in the following Item To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to the following Item. The confidential appendix contains information deemed to be exempt from general publication based on Category 3 of paragraph 10.4 of the Council’s Access to Information Procedure Rules - Information relating to the financial or business affairs of any particular person (including the Authority holding that information). If the content of this report were to be treated as a public document it would reveal information that is both commercially sensitive and detrimental to the business affairs of the Council. Minutes: The Chair moved that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the confidential appendix to the following Item. Confidential appendix contains information deemed to be exempt from general publication based on Category 3 paragraph 10.4 of the Council’s Access to Information Procedure Rules – information relating to the financial or business affairs of any particular person (including the Authority holding that information). If the content of this report were to be treated as a public document it would reveal information that is both commercially sensitive and detrimental to the business affairs of the Council.
28.	Forward Plan PDF 293 KB View the background to item 28. Report of the Director, Legal and Governance enabling the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive. Additional documents: Restricted enclosure 17 View the reasons why document 28./2 is restricted Minutes: BUDGET MATTERS – STUDIO 144 The Committee considered and noted the confidential report of the Cabinet Member for Resources, Councillor Barnes-Andrews, who was present and with the consent of the Chair addressed the meeting.