Agenda and minutes

Governance Committee - Monday, 19th April, 2021 5.00 pm

Venue: Virtual Meeting

Contact: Pat Wood, Democratic Support Officer 023 8083 2302

Items
No.	Item
38.	Disclosure Of Personal And Pecuniary Interests In accordance with the Localism Act 2011, and the Council’s Code of Conduct, Members to disclose any personal or pecuniary interests in any matter included on the agenda for this meeting. NOTE: Members are reminded that, where applicable, they must complete the appropriate form recording details of any such interests and hand it to the Democratic Support Officer. Minutes: Councillor White declared a personal interest in Minute 41, as a School Governor, but continued to take part in the discussion.
39.	Minutes Of Previous Meeting (Including Matters Arising) PDF 190 KB To approve and sign as a correct record the Minutes of the meeting held on 15 February 2021 and to deal with any matters arising. Minutes: RESOLVED: that the minutes for the Committee meeting on 15 February 2021 be approved and signed as a correct record.
40.	HR Quarterly Statistics Report PDF 301 KB View the background to item 40. Report of the Service Director, Human Resources and Organisational Development detailing the quarterly statistic relating to employment figure for the Committee. Additional documents: Appendix 1 , item 40. PDF 311 KB Appendix 2 , item 40. PDF 13 KB Appendix 3 , item 40. PDF 220 KB Appendix 4 , item 40. PDF 231 KB Minutes: The Committee received and noted the report of the Service Director, Human Resources and Organisational Development detailing workforce data and quarterly statistics relating to employment data. The Committee particularly noted the downward trend of sickness levels which currently showed an average of 7.82 days per employee.
41.	Internal Audit Progress Report PDF 309 KB View the background to item 41. Report of the Chief Internal Auditor detailing the Internal Audit Progress report for 2020-2021. Additional documents: Enc. 1 for Internal Audit Progress Report , item 41. PDF 2 MB Minutes: The Committee received and noted the report of the Chief Internal Auditor detailing the internal audit progress for 2020-2021. The Committee noted that a number of unitary authorities had reduced areas of support and that Southampton City Council no longer had a team to support schools. Some mitigating measures had been put into place in this regard and information was being cascaded to relevant staff to take action.
42.	Internal Audit Annual Audit Plan PDF 296 KB View the background to item 42. Report of the Chief Internal Auditor detailing the Internal Annual Audit Plan for 2021-2022. Additional documents: Enc. 1 for Internal Audit Annual Audit Plan , item 42. PDF 369 KB Minutes: The Committee considered the report of the Chief Internal Auditor detailing the internal annual audit plan for 2021-2022. The Committee noted that the plan had been, and would continue to be, a fluid plan due to the pandemic. It was agreed that the Chief Internal Auditor would have a discussion with the Director regarding whether or not childhood hunger/obesity could be included in the Plan for this year or next year. RESOLVED: that the provisional annual audit plan for 2021-2022 be approved.
43.	Anti-Fraud, Bribery and Corruption, Anti-Money Laundering and Whistleblowing (Duty to Act) Policy Reviews PDF 312 KB View the background to item 43. Report of the Chief Internal Auditor seeking approval of revised policy reviews. Additional documents: Appendix 1 - Anti-Fraud Bribery and Corruption Policy , item 43. PDF 310 KB Appendix 2 - Anti-Money Laundering Policy , item 43. PDF 494 KB Appendix 3 - Whistleblowing (Duty to Act) Policy , item 43. PDF 389 KB Minutes: The Committee considered the report of the Chief Internal Auditor seeking approval of revised policy reviews. RESOLVED: that the Anti-Fraud, Bribery and Corruption, Anti-Money Laundering and Whistleblowing (Duty to Act) Policy Reviews be approved.