To consider the report of the Cabinet Member for Environment and Transport seeking authorisation to establish a shared Emergency Preparedness, Resilience and Response service with Portsmouth City Council.
Decision Maker: Cabinet
Made at meeting: 20/02/2018 - Cabinet
Decision published: 20/02/2018
Effective from: 01/03/2018
Decision:
(i) That the Service Director: Transactions and Universal Services be delegated authority to enter into a Service Level Agreement (SLA) with Portsmouth City Council for the provision of a joint emergency preparedness, resilience and response function with effect from 1st April 2018 at the latest for an initial period of 5 years upon such terms and conditions as the Service Director: Transactions and Universal Services considers appropriate.
(ii) That the Service Director: Transactions and Universal Services be delegated authority to employ such staff as are reasonably required to undertake the services under the SLA.
(iii) That following the signing of the SLA and on commencement of the arrangements that the affected Portsmouth City Council staff be transferred under TUPE Regulations to Southampton City Council.
Wards affected: (All Wards);
Lead officer: Ian Collins
To consider the report of the Cabinet Member for Sustainable Living seeking approval for public consultation on the proposal for designation of an additional HMO licensing scheme covering Bevois, Bargate, Portswood & Swaythling wards following expiry of the current licensing scheme covering these four wards in June 2018.
Decision Maker: Cabinet
Made at meeting: 20/02/2018 - Cabinet
Decision published: 20/02/2018
Effective from: 01/03/2018
Decision:
(i) That Cabinet approves the proposals for a public consultation for an additional HMO licensing scheme in Bevois, Bargate, Portswood and Swaythling wards. The proposed start of the consultation is from 26th February 2018 for twelve weeks.
(ii) That Cabinet considers the outcome of the consultation at its meeting on 19th June 2018 and, if appropriate, designates the proposed area as being subject to additional licensing, which would come into effect on 1st July 2018.
Wards affected: Bargate; Bevois; Portswood; Swaythling;
Lead officer: Steven Hayes-Arter
To consider the report of the Cabinet Member
for Sustainable Living seeking approval to sign the contract with
the preferred bidder, secured via the published open invitation to
tender for an energy supplier, to enable delivery of the
Southampton City Council energy supply brand.
Decision Maker: Cabinet
Made at meeting: 20/02/2018 - Cabinet
Decision published: 20/02/2018
Effective from: 01/03/2018
Decision:
(i) Following an evaluation process undertaken in accordance with the contract procedure rules (CPR), Cabinet are recommended to endorse the evaluation outcome and to approve the award of the contract to the winning bidder identified in appendix 1 for a period of 5 years from the contract start date (planned 9th March 2018) subject to continued satisfactory performance and meeting the council’s contractual requirements.
(ii) To delegate authority to the Associate Director Capital Assets, to approve decisions relating to the development, operation and financing of the Energy Supply Service from contract signing onwards.
(iii) To delegate authority to the Associate Director Capital Assets, to develop and secure contracts with committed local authorities and social landlords to enable regional endorsement and partnership working with the Energy Supply Service.
(iv) To delegate responsibility to the Associate Director Capital Assets following consultation with the Energy Supply Service Project Management Board and the Tariff Setting Board to manage the requirements of the contract and to agree the setting of tariffs, rebates and marketing resources for the Energy Supply Service.
Wards affected: (All Wards);
Lead officer: Jason Taylor
To consider the report of the Cabinet
Member for Finance. This report details
the Medium Term Financial Strategy (MTFS) for the period 2018/19 to
2021/22 and provides the budget position for 2018/19 and later
years for the General Fund and the Housing Revenue Account
(HRA).
Decision Maker: Cabinet
Made at meeting: 13/02/2018 - Cabinet
Decision published: 13/02/2018
Effective from: 22/02/2018
Decision:
General Fund
i) Note the position on the forecast adverse outturn position for 2017/18 as set out in paragraphs 32 to 38.
ii) Note the revised Medium Term Financial Strategy 2018/19 to 2021/22 as detailed in Appendix 2.
iii) Note the aims and objectives of the Medium Term Financial Strategy which will be presented to council for approval on 21 February 2018.
iv) Note that the Executive’s budget proposals are based on the assumptions detailed within the MTFS and that this includes a council tax increase of 5.99 %, 2.99% under general powers to increase council tax without a referendum and 3.00% Social Care Precept in 2018/19.
v) To note that the report identifies additional general fund pressures totalling £10.07M in 2018/19 as detailed in paragraphs 42 to 46 and 58 to 59 along with the proposed funding mitigations.
vi) To note that the report identifies direct investment in services totalling £2.46M, with a further sum of £1.18M invested in an Enterprise Resource Planning Programme in 2018/19 as detailed in paragraph 60 along with the proposed funding mitigations.
vii) To note that further proposals will need to be considered to address the 2019/20 and future years budget gap.
viii) Notes and recommends to council where appropriate, the MTFS and General Fund Revenue Budget changes as set out in council recommendations i) to xiv).
Housing Revenue Account
xi) To note that, from 1st April 2018, a standard decrease be applied to all dwelling rents of 1.0%, as set out in paragraph 107 of this report, equivalent to an average decrease of £0.85 per week in the current average weekly dwelling rent figure of £84.57.
x) To note an increase in weekly service charges of 3% from 1st April 2018 (including supported accommodation) based on a full cost recovery approach – as detailed in paragraph 108.
xi) To note an increase in the charges to council tenants for garages by 15% and parking spaces by 10% from1st April 2018 as detailed in paragraph 106.
xii) To note savings totalling of £3.94M in 2018/19 as laid out in Appendix 9.
xiii) To note and recommend the Housing Revenue Account Revenue Estimates as set out in the report.
xiv) To note the 30 year Business Plans for revenue and capital expenditure set out in Appendices 7 and 8 respectively, that based on current assumptions are sustainable and maintain a minimum HRA balance of £2M in every financial year.
xv) To note that rental income and service charge payments will continue to be paid by tenants in 48 instalments across a 52 week period.
Wards affected: (All Wards);
Lead officer: Sue Cuerden
To consider the report of the Cabinet Member for Finance. The purpose of this report is to update the Capital Strategy and to inform Council of any major changes in the overall General Fund and HRA Capital Programme for the period of 2017/18 to 2021/22, highlighting the changes in the programme since the last reported position to Cabinet in November 2017.
Decision Maker: Cabinet
Made at meeting: 13/02/2018 - Cabinet
Decision published: 13/02/2018
Effective from: 22/02/2018
Decision:
(i) Notes the revised General Fund Capital Programme, which totals £194.43M (as detailed in paragraph 77) and the associated use of resources.
(ii) Notes the revised Housing Revenue Account (HRA) Capital Programme, which totals £216.89M (as detailed in paragraph 77) and the associated use of resources.
(iii) Notes that £1.21M has been added to the programme, with approval to spend, either under delegated powers or by Cabinet subject to the relevant financial limits. These additions are detailed in paragraph 7 and Appendix 1.
(iv) Notes the addition of £0.25M to the Communities, Culture & Leisure programme and the request for approval to spend £0.25M as detailed in paragraphs 9 - 10 and Appendix 1.
(v) Notes the addition of £67.45M to the Education & Children’s Social Care programme and the request for approval to spend £67.45M as detailed in paragraph 11 and Appendix 1.
(vi) Notes the virement of £1.53M within the Education & Childrens Social Care programme as detailed in paragraph 11 and Appendix 1.
(vii) Notes the addition of £0.16M to the E&T – City Services programme and the request for approval to spend £0.16M as detailed in paragraph 12 and Appendix 1.
(viii) Notes the addition of £1.20M to the Finance programme and the request for approval to spend £1.20M as detailed in paragraph 13 and Appendix 1.
(ix) Notes the reduction of £1.50M to the Housing & Adult Social Care programme as detailed in paragraph 14 and Appendix 1.
(x) Notes the addition of £0.09M to the Leaders programme and the request for approval to spend £0.09M as detailed in paragraph 15 and Appendix 1.
(xi) Notes the virement of £7.13M within the Leaders programme as detailed in paragraph 16 and Appendix 1.
(xii) Notes the reduction of £20.10M to the Leaders programme as detailed in paragraphs 17 – 18 and Appendix 1.
(xiii) Notes the addition of £11.97M to the Transport – E&T programme and the request for approval to spend £11.97M as detailed in paragraphs 19 - 21 and Appendix 1.
(xiv) Notes the addition of £34.01M to the HRA programme and the request for approval to spend £34.01M as detailed in paragraphs 22 - 26 and Appendix 1.
(xv) Notes the slippage and re-phasing as set out in paragraph 27 – 70 and as detailed in Appendix 2.
(xvi) Notes that the capital programme remains fully funded up to 2021/22 based on the latest forecast of available resources although the forecast can be subject to change; most notably with regard to the value and timing of anticipated capital receipts and the use of prudent assumptions of future Government Grants to be received.
(xvii) Note that a review of the Council’s capital strategy has been undertaken as detailed in Appendix 4.
Lead officer: Sue Cuerden