There are changes to this service due to COVID-19. Check the latest updates.

Baby feet

Book an appointment


There have been recent changes to the Government IT system used to register births, deaths, marriage and civil partnerships which have introduced system instability. This means that your appointment may take longer than usual, or the registrar may need to complete a manual registration. Unfortunately, in some cases we may not be able to issue a certificate at the time of registration. You may also have to wait longer than usual for an appointment, as appointments have been extended to cope with the IT instability.

We are currently prioritising the older birth registrations. We have restricted access to booking an appointment to register your baby by their date of birth. These appointments are very limited and at present we can only register those babies born in Southampton within the dates specified on the appointment system.

We are sorry for any inconvenience or distress that this may cause. The General Register Office is currently unable to provide a timescale for when the system will be restored to a reliable and stable state.

Birth appointments are now back to being face to face in the offices. You are still asked to limit those attending the appointments to only those necessary to make the registration legal, e.g. for married/civil partnership parents, only one parent attends.

Please refer to the updated Coronavirus pages regarding available services and time limits to register.

Birth appointments - what you need to know

A birth must be registered within 42 days (six weeks) to obtain a birth certificate for your baby.

A birth registration appointment lasts about 20 minutes. If more than one baby is being registered, or an interpreter is assisting, it may take up to 40 minutes. Due to the high demand of our appointments, please be aware that your appointment may have to be rescheduled if you are more than five minutes late.

Although you must attend in person, you do not need to bring the baby with you.

If the birth you wish to register occurred at one of the following locations an appointment should be booked at Southampton Register Office:

  • Princess Anne Hospital
  • A home birth at an address within the Southampton City Council boundary. This is essentially postcode areas SO14-SO19 however, there are some exceptions, so please check with the local authority of the area where you should register the birth

Book an appointment to register a birth

If your baby was born at the Princess Anne Hospital, but you don't live in the city, you can register the birth at offices in the Hampshire registration district.

Hampshire offices will also be able to issue your certificates at the time of registration.

If you live further afield, you can make a declaration of the facts at any Register Office in England or Wales. The birth certificates will be sent from the Southampton Register Office in due course.

Why not plant a tree to commemorate your child's birth? This is a fantastic opportunity to mark the birth of your child and contribute to a greener city. Find out more about the next tree planting event in Southampton.

What documents will you need to take to the registration?

If you have been given a red baby book, please bring this with you. Please also bring proof of current and past names, and current address for the Mother and the Father or second female parent. It is advisable to bring:

  • Passport
  • Birth certificate
  • Deed poll
  • Driving licence
  • Proof of address
  • Marriage or civil partnership certificate

What the registrar will need to know

Details the registrar will need are:

  • Place and date of the birth
  • Name, any middle names, surname and sex of the baby
  • Parent/s full names, surnames, previous surnames and address
  • Places and dates of parent/s birth
  • Date of parent/s marriage or civil partnership (if applicable)
  • Parent/s jobs
  • Mother's maiden surname and any previous married surnames

Not all of this information may be required, depending on who is registering the birth. Please read the information on corrections to registrations before attending your appointment.

What does it cost to register a birth?

It does not cost anything to register a baby’s birth. Registrations effected from 1 November 2017 will no longer receive a free short certificate.

A full birth certificate contains all the information that appears in the register entry and is the certificate you will require to obtain a passport or open a bank account for your child.

These certificates are available to purchase at the time of registration at a cost of £11.00 each. We recommend you purchase at least two full certificates at the time of registration. You can order a certificate any time after the registration.

Other services of interest

Southampton Registration services also perform a Naming ceremony

Southampton has many Sure Start Children’s Centres across the City offering support for all families with children under five.

Sign your family up to Southampton libraries to hear of news activities and events.