There are changes to this service due to COVID-19. Check the latest updates.

Book an appointment

Coronavirus (Covid-19) information

Birth appointments are only released in small batches, depending on staffing. The priority during the pandemic is death registrations which legally must be registered within 5 days. If the deaths continue to be high there will be no birth appointments. If you have tried to book an appointment and the message reads “There is a problem. Timed out” there are no available appointments at that time. While you are waiting to register your baby, you can still claim child benefit. Thank you for your patience.

A birth must be registered within 42 days (six weeks) to obtain a birth certificate for your baby.

A birth registration appointment lasts about 20 minutes. If more than one baby is being registered, or an interpreter is assisting, it may take up to 40 minutes. Due to the high demand of our appointments, please be aware that your appointment may have to be rescheduled if you are more than five minutes late.

Although you must attend in person, you do not need to bring the baby with you.

If the birth you wish to register occurred at one of the following locations an appointment should be booked at Southampton Register Office:

  • Princess Anne Hospital
  • A home birth at an address within the Southampton City Council boundary. This is essentially postcode areas SO14-SO19 however, there are some exceptions, so please check with the local authority of the area where you should register the birth

Book an appointment to register a birth

If you have tried to book an appointment and the message reads “There is a problem. Timed out” there are no available appointments at that time. Please keep trying. While you are waiting to register your baby, you can still claim child benefit. Thank you for your patience.

If your baby was born at the Princess Anne Hospital, but you don't live in the city, you can register the birth at offices in the Hampshire registration district.

Hampshire offices will also be able to issue your certificates at the time of registration.

If you live further afield, you can make a declaration of the facts at any Register Office in England or Wales. The birth certificates will be sent from the Southampton Register Office in due course.

Why not plant a tree to commemorate your child's birth? This is a fantastic opportunity to mark the birth of your child and contribute to a greener city. The next tree planting in Southampton is November 2020.

What documents will you need to take to the registration?

If you have been given a red baby book, please bring this with you. Please also bring proof of current and past names, and current address for the Mother and the Father or second female parent. It is advisable to bring:

  • Passport
  • Birth certificate
  • Deed poll
  • Driving licence
  • Proof of address
  • Marriage or civil partnership certificate

What the registrar will need to know

Details the registrar will need are:

  • Place and date of the birth
  • Name, any middle names, surname and sex of the baby
  • Parent/s full names, surnames, previous surnames and address
  • Places and dates of parent/s birth
  • Date of parent/s marriage or civil partnership (if applicable)
  • Parent/s jobs
  • Mother's maiden surname and any previous married surnames

Not all of this information may be required, depending on who is registering the birth. Please read the information on corrections to registrations before attending your appointment.

What does it cost to register a birth?

It does not cost anything to register a baby’s birth. Registrations effected from 1 November 2017 will no longer receive a free short certificate.

A full birth certificate contains all the information that appears in the register entry and is the certificate you will require to obtain a passport or open a bank account for your child.

These certificates are available to purchase at the time of registration at a cost of £11.00 each. We recommend you purchase at least two full certificates at the time of registration. You can order a certificate any time after the registration.

Other services of interest

Southampton Registration services also perform a Naming ceremony

Southampton has many Sure Start Children’s Centres across the City offering support for all families with children under five.

Sign your family up to Southampton libraries to hear of news activities and events.

Birth appointments

Terms and conditions

  1. We ask that appointments are booked online unless:
    • You also need to register the death of a baby or child
    • You require assistance with the registration
  2. If you have been given a red baby book please bring this with you 
  3. Due to charges made for consideration of any corrections by General Register Office, we ask that you bring with you evidence to show the following information about the mother and father (if applicable):
    • Your passports and/or
    • Driving licence and/or
    • Proof of your address
  4. We will endeavour to see you at your allotted appointment time, however this may not always be possible if:
    • Our systems have gone down
    • You are more than five minutes late for your appointment
    • If the Registrar feel that you don’t understand the procedure or questions sufficiently and your appointment has to be rescheduled
    •  The birth took place outside of Southampton City and you have declined to register by declaration
    • You are not a qualified informant
    • You do not have sufficient information in order to complete the registration
    • You require assistance with the registration
  5. After the registration you will receive:
    • As many birth certificates as needed, at a cost of £11.00 each. If purchased afterwards, the fee increases. These may be sent on to you if the system is down.
  6. Parking spaces are limited and not guaranteed