Register a birth

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Birth Registrations

As with all businesses we are dealing with staff isolation and absences. Whilst birth appointments are available for several weeks in advance, please be advised that we may have to cancel your appointment at short notice, should staffing be down.

Those parents that have received a letter from us, for babies born more than 4 weeks ago, are being reminded to book an appointment online. We are offering the earliest appointments we have available, however if there are no appointments showing, this means they have all been booked and you will need to try again, on another day.

If you have entered your baby's date of birth and your message reads ‘We are currently only registering babies born before…’ you will not be able to book your appointment until a later date.

If you have an urgent request to register your baby, please email in with your contact details, date and place of birth for baby and your circumstances for the urgent request to Registrars@southampton.gov.uk

Birth appointments are face to face in the offices. We are still limiting those attending the appointments to only those necessary to make the registration legal.

For example, married/civil partnership parents, only one parent attends the office (Married/Civil partnership partner details automatically included). For unmarried/non civil partnership parents, BOTH parents must attend, if you want to include the father’s details on the registration. Otherwise, the mother can attend alone, and no father details will be recorded.

You DO NOT have to bring baby with you. Please do not bring additional siblings or persons with you. If you must, you will be asked to complete the registration from our car park, over the telephone and then come into the building separately. For example, unmarried parents (as both must legally sign) or siblings attending due to childcare.

We appreciate your patience during this time.

Parents requiring a translator appointment to register baby (those needing help/support with English)

You are not allowed to book a birth appointment online if you need help/support with your English. The translator appointment takes longer and we have specified slots to allow enough time for the registrars and customers. You will need to get a friend or relative to interpret for you. Please email us your interpreter's phone number to registrars@southampton.gov.uk. Please include your details and date and place of birth for baby and we will call your interpreter to arrange a time for you to attend the offices WITH your interpreter. If you have an urgent request, please email us and this will be looked at on a case by case basis if we have availability.

If you have booked an appointment online AND you need an interpreter, you will NOT be seen for that appointment. We cannot accommodate those translator appointments within back to back appointments with the birth appointment times allocated.

Babies born to Parents living in the Channel Islands

If you live in the Channel Islands and have had to come to Southampton to have your baby, you will need to register the birth BEFORE you leave the mainland. Please contact us or ask your midwife to contact our offices on Registrars@southampton.gov.uk with your contact information and we will call you.

Re-registration of baby after natural parents have married or formed a civil partnership with each other

Whilst we still have a backlog to deal with, we are gradually beginning to fit some of these appointments around other duties. For those of you already on the waiting list, we will contact you as soon as we can. Please be aware that those on the waiting list will be contacted first before any new applications that come in are dealt with. Please bear with us and we thank you for your patience.

Re-registration of baby to add the natural father

These are still being provided for. As soon as the natural father is on the registration, he gains parental responsibility for the baby/child. Please send the original completed re-registration form to 6a Bugle Street, Southampton SO14 2LX and we will advise regarding availability of appointments.

Birth appointments - what you need to know

A birth must be registered within 42 days (six weeks) to obtain a birth certificate for your baby.

A birth registration appointment lasts about 20 minutes. If more than one baby is being registered, or an interpreter is assisting, it may take up to 40 minutes. Due to the high demand of our appointments, please be aware that your appointment may have to be rescheduled if you are more than five minutes late.

Although you must attend in person, you do not need to bring the baby with you.

If the birth you wish to register occurred at one of the following locations an appointment should be booked at Southampton Register Office:

  • Princess Anne Hospital
  • A home birth at an address within the Southampton City Council boundary. This is essentially postcode areas SO14-SO19 however, there are some exceptions, so please check with the local authority of the area where you should register the birth

Book an appointment to register a birth

Cancel or reschedule your birth appointment

If your baby was born at the Princess Anne Hospital, but you don't live in the city, you can register the birth at offices in the Hampshire registration district.

Hampshire offices will also be able to issue your certificates at the time of registration.

If you live further afield, you can make a declaration of the facts at any Register Office in England or Wales. The birth certificates will be sent from the Southampton Register Office in due course.

Why not plant a tree to commemorate your child's birth? This is a fantastic opportunity to mark the birth of your child and contribute to a greener city. Find out more about the next tree planting event in Southampton.

What documents will you need to take to the registration?

If you have been given a red baby book, please bring this with you. Please also bring proof of current and past names, and current address for the Mother and the Father or second female parent. It is advisable to bring:

  • Passport
  • Birth certificate
  • Deed poll
  • Driving licence
  • Proof of address
  • Marriage or civil partnership certificate

What the registrar will need to know

Details the registrar will need are:

  • Place and date of the birth
  • Name, any middle names, surname and sex of the baby
  • Parent/s full names, surnames, previous surnames and address
  • Places and dates of parent/s birth
  • Date of parent/s marriage or civil partnership (if applicable)
  • Parent/s jobs
  • Mother's maiden surname and any previous married surnames

Not all of this information may be required, depending on who is registering the birth. Please read the information on corrections to registrations before attending your appointment.

What does it cost to register a birth?

It does not cost anything to register a baby’s birth. Registrations effected from 1 November 2017 will no longer receive a free short certificate.

A full birth certificate contains all the information that appears in the register entry and is the certificate you will require to obtain a passport or open a bank account for your child.

These certificates are available to purchase at the time of registration at a cost of £11.00 each. We recommend you purchase at least two full certificates at the time of registration. You can order a certificate any time after the registration.

Other services of interest

Southampton Registration services also perform a Naming ceremony

Southampton has many Sure Start Children’s Centres across the City offering support for all families with children under five.

Sign your family up to Southampton libraries to hear of news activities and events.