Agenda and minutes

Annual General Meeting, Council
Wednesday, 16th May, 2018 11.00 am

Venue: Council Chamber - Civic Centre

Contact: Judy Cordell and Claire Heather  023 8083 2766/2412

Items
No. Item

1.

CITY OF SOUTHAMPTON AWARD

Minutes:

THE MAYOR (COUNCILLOR L HARRIS) IN THE CHAIR

 

RESOLVED: upon the motion of the Mayor (Councillor L Harris) and seconded by the Sherriff (Councillor Barnes-Andrews), that the City of Southampton Award be presented to Dr Cheryl Butler and Mr Doug Perry.

2.

ELECTION OF A MAYOR FOR THE ENSUING YEAR

Minutes:

RESOLVED: upon the motion of Councillor Hammond and seconded by Councillor Parnell, that Councillor Barnes-Andrews be elected to the Office of 796th Mayor of Southampton and Chair of the Council for the ensuing year.

 

The Mayor (Councillor Barnes-Andrews) then made and subscribed to the Declaration of Acceptance of Office.

3.

MAYOR'S CHARITIES

Minutes:

THE MAYOR (COUNCILLOR BARNES-ANDREWS) IN THE CHAIR

 

The Mayor announced that he would be supporting as his charities Rose Road Association and the Sunday Lunch Project.

4.

ELECTION OF A SHERIFF FOR THE ENSUING YEAR

Minutes:

RESOLVED: upon the motion of Councillor J Baillie and seconded by Councillor Payne that Councillor P Baillie be appointed the 581st Sheriff of the City of Southampton and Vice-Chair of the Council for the ensuing year.

 

The Sheriff (Councillor P Baillie) then made and subscribed to the Declaration of Acceptance of Office.

 

5.

VOTE OF THANKS TO RETIRING MAYOR

Minutes:

RESOLVED upon the motion of Councillor Hannides and seconded by Cllr Rayment that the Council places on record its appreciation for the distinguished manner in which Councillor L Harris had discharged the duties of the Mayor of the City during the period of his term of office.

 

6.

SOUTHAMPTON BUSINESS SUCCESS AWARD

Minutes:

RESOLVED: that the Southampton Business Success Award be presented to Paris Smith LLP and Rees Leisure.

7.

FORMER COUNCILLORS

Minutes:

RESOLVED: that former Councillors Burke, Lewzey, Hecks, Inglis, O’Neill, Denness, Moulton, Letts and Painton be thanked for their service to the City during their period in office.

 

AT THE RECONVENED MEETING OF THE SOUTHAMPTON CITY COUNCIL HELD IN THE COUNCIL CHAMBER, CIVIC CENTRE ON 16th MAY, 2018

 

 

8.

Minutes pdf icon PDF 79 KB

To authorise the signing of the minutes of the Council Meeting held on 21st March, 2018 attached.

Minutes:

RESOLVED: that the minutes of the Council meeting held on 21st March 2018 be approved and signed as a correct record.

9.

Announcements from the Mayor

Matters especially brought forward by the Mayor.

Minutes:

(i)  Welcome to New Members

 

The Mayor thanked all Members for their support in electing him as Mayor and welcomed to the meeting all those councillors who were attending their first meeting together with those who had successfully defended their seats.

 

(ii)  Former City Councillor, Mayor and Honorary Alderman Pat Allan

 

The Mayor announced with sadness that former Councillor, Mayor and Honorary Alderman Pat Allan who had served as a Councillor from 1972 until 1997, held the position of Mayor in 1980 and was appointed as an Honorary Alderman in 2001 had passed away.  His Funeral took place on 9th May and was commemorated by a drive by of the Civic Offices and Guildhall at the request of his family.  Members stood for a minute’s silence as a mark of respect.

 

(iii)  Meeting Protocol

 

The Mayor referred to the need for meetings to run efficiently and effectively, and asked Members to keep in mind throughout the year the basic courtesies that needed to be adhered to both in timeliness in arriving at the meeting and listening carefully to the arguments.

 

The Mayor further requested that for the benefit of the public, Members remain in the seat allocated, or if they wished to move, they give notice of their intention prior to the next meeting so that the copies displayed in the public could be amended.

 

(iv)  Social Media

 

For the benefit of new Members, the Mayor referred to the wi-fi that was available in the Council Chamber and that the use of mobile electronic devices could therefore be used in the Chamber and in Committee Meetings.

 

The Mayor urged Members to use their good sense and behave with courtesy, particularly in not tweeting messages which would otherwise be in breach of the Council’s rules or the law. For example, tweeting material discussed in confidential session would be a serious breach.

 

The Mayor also informed Members that as in previous years there was a £25 fine for mobile phones ringing and this would go to the Mayor’s charity.

 

(v)  Training

 

The Mayor reminded Members of a number of training sessions that had been arranged and encouraged both new and existing Councillors to attend.

 

(vi)  ABP Southampton Marathon

 

The Mayor announced that the 22nd April had seen the ABP Southampton Marathon take place for the fourth year.  Special congratulations were given to the winning marathon runner, Richard Waldron, from Revenue and Benefits, who completed the marathon in 2hours and 40mins.

 

(vii)  Change of Agenda Order for Today’s Meeting

 

The Mayor announced that following agreement from Group Leaders agenda item 6 – Election of the Leader of the Council would take place at this point of the business in order that the new Leader could present the 2018 Employee Awards.

 

(viii)  Employee Awards

 

The Leader presented the following awards:

 

Employee of the Year Award:

  • Chris Dartnall – Cleaner, Adults, Housing and Communities Team

 

Manager of the Year:

·  Amber Searle – Assistant Team Manager, Adoption Team, Children and Families

 

Team of the  ...  view the full minutes text for item 9.

10.

ELECTION OF THE LEADER

To elect a Leader of the Council for the ensuing year.  Following the election the Leader will announce membership of the Cabinet.

Minutes:

The nomination of Councillor Hammond was moved and seconded.

 

UPON BEING PUT TO THE VOTE IT WAS:

 

RESOLVED: that Councillor Hammond be elected as Leader of the Council for the ensuing year.

 

Following his election as Leader, Councillor Hammond informed the Council of his Cabinet and their Portfolio responsibilities.

 

Education and Skills – Councillor Dr Paffey

 

Health and Community Safety – Councillor Shields

 

Finance - Councillor Chaloner

 

Communities, Culture and Leisure – Councillor Kaur

 

Sustainable Living - Councillor Hammond

 

Deputy Leader and Environment and Transport – Councillor Rayment

 

Housing and Adult Care – Councillor Payne

 

Children’s Social Care – Councillor Jordan

 

The Leader then informed Members that the content of each of the Portfolios would not change at this point but any changes would be announced at the July Council meeting.

 

The Leader confirmed the appointment of Councillor Chaloner to the Joint Pension Fund Panel and Board under his delegation of powers which would be reported to the June Cabinet meeting as part of the Executive Appointments.

11.

Annual Review of the Constitution pdf icon PDF 88 KB

Report of the Service Director: Legal & Governance reviewing the Constitution, attached.

Additional documents:

Minutes:

The Leader moved the report of the Service Director: Legal and Governance detailing the annual review of the Council’s Constitution and Councillor Rayment seconded.

 

The Leader reported that the elements within the report relating to the LATCO would be deferred to the July meeting of Council. 

 

RESOLVED:

(i)  That the changes to the Constitution and associated arrangements as set out in the report be approved;

(ii)  That the Service Director: Legal and Governance be authorised to finalise the arrangements as approved by Full Council and make any further consequential or minor changes arising from the decision of Council;

(iii)  That the City Council’s Constitution as amended, including the Officer Scheme of Delegation for the Municipal Year 2018/19 be approved; and

(iv)  That the elements within the report relating to the LATCO be deferred to the July meeting of Full Council.

12.

Appointments to Committees, Sub-Committees and Other Bodies

A  Appointment of Members

 

The Leader to move that, subject to alterations as may from time to time be made by the Council, the necessary Committees, Sub-Committees and other bodies and external organisations be appointed by the Council with the number and allocation of seats to political groups as set out in a schedule to be tabled at the meeting.

 

B  Appointment of Chair

 

To appoint the Chair to each of the Committees and Sub-Committees appointed by the Council.

 

Minutes:

RESOLVED that subject to certain decisions that may from time to time be made by the Council, the following Committees, Sub-Committees and other bodies be appointed with the allocation of seats to political groups shown therein and they be delegated authority to act within their Terms of Reference:

 

Political Group

Seats on Council

%

 

Labour

25

52.08

 

Conservative

19

39.58

 

Councillors Against Cuts

3

6.25

 

Independent

1

2.08

 

 

 

 

 

Committees

 

Labour

Conservative

Councillors

Against

Cuts

No. of Seats

Overview and Scrutiny Management(10)

 

Cllr Fielker

Cllr Furnell

Cllr Whitbread

 

 

3

Cllr Fitzhenry

Cllr Galton

Cllr P Baillie

Cllr Harwood

 

4

Cllr Morrell

Cllr D Thomas

 

 

 

2

 

 

 

 

 

9

Planning and Rights of Way  (7)

 

Cllr Coombs

Cllr Murphy

Cllr Savage

Cllr Mitchell

 

4

Cllr Claisse

Cllr L Harris

Cllr Wilkinson

 

 

3

 

 

 

 

 

0

 

 

 

 

 

7

Chief Officer Employment Panel (7)

Cllr Hammond  

Cllr Rayment

Cllr Jordan

Cllr Paffey

 

4

Cllr Fitzhenry

Cllr Hannides

Cllr Galton

 

 

3

 

 

 

 

 

0

 

 

 

 

 

7

Licensing Committee

(10)

(Min 10 – max 13)

Cllr Mrs Blatchford

Cllr Furnell

Cllr McEwing

Cllr Bogle

Cllr Leggett

 

 

5

Cllr Parnell

Cllr B. Harris

Cllr J. Baillie

Cllr Streets

 

 

 

4

Cllr T Thomas  

 

 

 

 

 

 

1

 

 

 

 

 

 

 

10

Governance Committee (7)

 

Cllr Fielker  

Cllr Kataria

Cllr Keogh

Cllr Noon

 

4

Cllr Parnell

Cllr Harwood

Cllr White

 

 

3

 

 

 

 

 

0

 

 

 

 

 

7

 

Sub-Committees

Labour

Conservative

Councillors

Against

 Cuts

No. of Seats

Health Overview and Scrutiny Panel (7)

 

Cllr Bogle

Cllr Noon

Cllr Savage

Cllr Leggett

 

4

Cllr Houghton

Cllr Bell

Cllr White

 

 

3

 

 

 

 

 

0

 

 

 

 

 

7

Scrutiny Panel

 (7)

TBC

 

4

TBC

 

3

TBC

 

0

 

 

7

Children’s and Families Scrutiny Panel (7)

Cllr Keogh

Cllr Taggart

Cllr Murphy

Cllr Mitchell

 

4

Cllr Laurent

Cllr J Baillie

Cllr Guthrie

 

 

3

 

 

 

 

 

0

 

 

 

 

 

7

Licensing General Sub-Committee (5)

(Membership must come from membership of Licensing Committee)

Cllr Furnell

Cllr Mrs Blatchford

Cllr McEwing

 

 

 

 

3

Cllr B Harris

Cllr Parnell

 

 

 

 

 

2

 

 

 

 

 

 

 

0

 

 

 

 

 

 

 

5

Standards Sub-

Committee (3)

 

2

Cllr Parnell

1

 

0

 

 

3

Standards Appeal Sub-Committee (3)

 

2

 

Cllr Parnell

1

 

 

0

 

 

3

TOTAL

39

30

3

72

 

2. Appointment to Committees/Sub-Committees and other bodies NOT subject to political proportionality and therefore not included in the above calculations.

 

Sub-

Committee

Labour

Conservative

 Councillors

Against

 Cuts

No. of Seats

Licensing and Gambling Sub-Committee (3)

(Any 3 Members drawn from the Licensing Committee membership on rotation basis)

 

 

 

3

 

Other bodies

 

Labour

Conservative

 Councillors

Against

 Cuts

No. of Seats

Hampshire Fire and Rescue

Authority (1)

Cllr Mintoff

1

 

0

 

0

 

3

South East Employers (3 + 3 Deputies)

 

Cllr Fielker

 

Cllr Whitbread

(Deputy)

1+1

Deputy

Cllr Claisse

 

Cllr Fitzhenry  (Deputy)

1+1

Deputy

 

 

 

 

1+1

 Deputy

 

 

 

 

3 + 3

Local Democracy and Accountability Network for Councillors (2)

 

 

 

0

Cllr Parnell

 

 

1

 

 

 

1

 

 

 

2

Partnership for Urban  South Hampshire – Overview and Scrutiny Committee (1)

 

 

 

0

Cllr Fitzhenry

 

 

1

 

 

 

0

 

 

 

1

Hampshire Police and Crime Panel (1)

(Overall proportionality is calculated across the County. This may require a change in appointment)

Cllr Shields

 

1

 

 

 

0

 

 

0

 

 

1

Health and Well-Being Board

Council determines the number of places allocated to Elected Members on the  ...  view the full minutes text for item 12.

13.

CALENDAR OF MEETINGS

To approve the following dates for meetings of the Council in the 2018/19 Municipal Year:

 

18th July 2018

19th September 2018

21st November 2018

20th February 2019 (Budget)

20th March 2019

15th May 2019 (AGM)

Minutes:

The Council approved the following dates for meetings of the Council in the 2018/19 Municipal Year:

 

18th July 2018

19th September 2018

21st November 2018

20th February 2019 (Budget)

20th March 2019

15th May 2019 (AGM)

 

14.

Deputations, Petitions and Public Questions

To receive any requests for Deputations, Presentation of Petitions or Public Questions.

Minutes:

It was noted that no requests for deputations, petitions or public questions had been received.

15.

Executive Business Report pdf icon PDF 126 KB

Report of the Leader of the Council detailing the business undertaken across the Council since 21st March 2018, attached.

Minutes:

The report of the Leader of the Council was submitted setting out the details of the business undertaken by the Executive.

 

The Leader and the Cabinet made statements and responded to Questions.

 

It was noted that there were no questions submitted in accordance with Council Procedure Rule 11.1

 

16.

Motions

(a)  Cllr Pope to move:

 

This Council supports standing up for Southampton FC fans and standing up with Saints fans. But since the Taylor Report, and changes to safety regulations, fans are not allowed to stand up at the match.

 

Yet Saints' fans passion means that they do stand at every match in the Itchen and Northam stands. They want to stand. They want to sing. They want to shout. Safe standing allows them to support the team with more passion and to do so safely.

 

This Council supports the national campaign for Safe Standing in the Premier League, and supports Safe Standing at St. Mary's Stadium.

 

This Council agrees to write to the Board of Saints and to the Secretary of State to urge the Government and/or Parliament to change legislation to allow trials in the Premier League and then full installation of rail seats or other safe alternatives.

Minutes:

(a)  Standing at Southampton Football Stadium

 

Councillor Pope moved and Councillor Shields seconded.

 

  This Council supports standing up for Southampton FC fans and   standing up with Saints fans. But since the Taylor Report, and changes   to safety regulations, fans are not allowed to stand up at the match. 

 

  Yet Saints' fans passion means that they do stand at every match in   the Itchen and Northam stands. They want to stand. They want to sing.   They want to shout. Safe standing allows them to support the team with more passion and to do so safely.

 

  This Council supports the national campaign for Safe Standing in the   Premier League, and supports Safe Standing at St. Mary's Stadium. 

 

  This Council agrees to write to the Board of Saints and to the Secretary   of State to urge the Government and/or Parliament   to change legislation to allow trials in the Premier League and then full   installation of rail seats or other safe alternatives.

 

  UPON BEING PUT TO THE VOTE THE MOTION WAS DECLARED   CARRIED.

 

  RESOLVED: that the Motion be approved.

 

17.

Questions from Members to the Chairs of Committees or the Mayor

To consider any question of which notice has been given under Council Procedure Rule 11.2.

 

 

Minutes:

It was noted that there were no questions from Members to the Chairs of Committees or the Mayor.

18.

Southampton City Council Elections 2018 pdf icon PDF 60 KB

Report of The Returning Officer detailing the results of the Southampton City Council Elections held on 3 May 2018, attached.

Minutes:

The report of the Returning Officer detailing the results of the Southampton City Council Elections on 3 May 2018 was noted.

 

19.

Overview and Scrutiny: Annual Report 2017/18 pdf icon PDF 60 KB

Report of the Chair of the Overview and Scrutiny Management Committee detailing the Overview and Scrutiny Annual Report 2017/18 in accordance with the Council’s Constitution, attached.

Additional documents:

Minutes:

The report of the Chair of the Overview and Scrutiny Management Committee detailing the Overview and Scrutiny Management Committee Annual Report 2017/18 in accordance with the Council’s Constitution was noted.

 

20.

Overview and Scrutiny: Summary of Call-In activity pdf icon PDF 81 KB

Report of the Service Director, Legal and Governance providing an update to Council on the use of Call-In by the Overview and Scrutiny Committee over the previous 6 months, attached.

Minutes:

The report of the Service Director: Legal and Governance providing an update to Council on the use of Call-In by the Overview and Scrutiny Management Committee over the previous 6 months was noted.

21.

Clean Bus Technology Fund pdf icon PDF 98 KB

Report of the Cabinet Member for Environment and Transport seeking approval for the funding granted from the Department for Transport, attached.

Additional documents:

Minutes:

The report of the Cabinet Member for Environment and Transport seeking approval for funding awarded to Southampton City Council from the Department for Transport’s Joint Air Quality Unit was submitted.

 

RESOLVED:

(i)  That funding totalling £2,677,835, awarded by the Department for Transport for 2017/2018 and 2018/2019 be accepted; and

(ii)  That expenditure of £2,677,835 by the end of 2018/19 by way of reimbursement to bus operators on receipt of invoices following the purchase and installation of Clean Bus Technology Fund approved technology from their chosen suppliers be approved.