Agenda and minutes

Councillor Dr. Paffey was appointed to represent the Solent LEP – Skills and Advisory Board for the remaining Municipal Year. 

To consider the report of the Cabinet Member for Resources detailing the General Revenue Fund, Housing Revenue Account (HRA) and Collection Fund financial position for the Council as at the end of September 2019, and highlights any key issues which need to be brought to the attention of Cabinet

DECISION MADE: (CAB 19/20 25619)

On consideration of the report of the Cabinet Member for Resources, Cabinet agreed the following:

General Revenue Fund

It is recommended that Cabinet:

i)  Note the forecast outturn position is broadly break even (net underspend of £0.01M), as outlined in paragraph 4. 

ii)  Note the performance of treasury management, and financial outlook in paragraphs 12 to 15 and appendix 1.

iii)  Note the Key Financial Risk Register as detailed in paragraph 18 and appendix 2.

iv)  Note the performance against the financial health indicators detailed in paragraphs 21 and 22 and appendix 3.

v)  Note the performance outlined in the Collection Fund Statement attached at appendix 5 and detailed in paragraphs 24 to 25.

Housing Revenue Account

It is recommended that Cabinet:

vi)  Note the forecast outturn position is an underspend of £1.77M as outlined in paragraph 23 and appendix 4.

To consider the report of the Cabinet Member for Resources detailing the Capital Financial Monitoring for the Period Quarter 2.

DECISION MADE: (CAB 19/20 25621)

On consideration of the report of the Cabinet Member for Resources, Cabinet agreed the following:

(i)  Notes the revised General Fund Capital Programme, which totals £190.14M as detailed in paragraph 5, tables 2 and 6, and the associated use of resources in table 7.

(ii)  Notes the revised HRA Capital Programme, which totals £178.26M as detailed in paragraph 5, tables 2 and 6 and the associated use of resources in table 7.

(iii)  Notes that the overall forecast position for 2019/20 at quarter 2 is £120.82M, resulting in a potential underspend of £0.12M, as detailed in table 4, and Appendix 2.

(iv)  Notes that the capital programme remains fully funded up to 2023/24 based on the latest forecast of available resources although the forecast can be subject to change; most notably with regard to the value and timing of anticipated capital receipts and the use of prudent assumptions of future government grants to be received.

(v)  Notes that £47.43M has been added to the programme with approval to spend, with relevant approvals. These additions are detailed Appendix 1.

(vi)  Approves the addition and cumulative spend of £0.65M in 2020/21 and £0.32M in 2021/22, to the Healthier & Safer City programme. As detailed in Appendix 1 and Appendix 4 paragraphs 1 and 4.

(vii)  Approves the addition and cumulative spend of £0.28M in 2020/21, to the Homes & Culture programme. As detailed in Appendix 1 and Appendix 4 paragraph 4.

(viii)  Approves the addition and cumulative spend of £0.23M in 2019/20 and £0.30M in 2020/21, to the Leader programme. As detailed in Appendix 1 and Appendix 4 paragraphs 3-4.

(ix)  Approves the addition and cumulative spend of £0.21M in 2019/20 to the Place & Transport programme. As detailed in Appendix 1 and Appendix 4 paragraph 4.

(x)  Approves the addition and cumulative spend of £0.52M in 2019/20, to the Resources programme. As detailed in Appendix 1 and Appendix 4 paragraph 2.

(xi)  Approves slippage and rephasing as detailed in paragraph 7 and Appendix 3. Noting that the movement has zero net movement over the 5 year programme.

To consider the report of the Cabinet Member for Aspiration, Children and Lifelong Learning seeking approval for a tender for a block contract with one or several providers on the Children’s Residential Care Framework.

DECISION MADE: (CAB 19/20 25630)

On consideration of the report of the Cabinet Member for Aspiration, Children and Lifelong Learning, Cabinet agreed to delegate authority to the Director of Integration and Quality, following consultation with the Leader of the Council, Cabinet Member for Aspiration, Children and Lifelong Learning and Director of Children’s Services, to enter into, following a mini competition, one or two Block Contracts for 3-6 beds with providers on the existing Children’s Residential Care Framework.

To consider the report of the Director Legal and Governance detailing the presentments accepted at Court Leet, actions taken to date and Cabinet Members or officers identified to lead on the response and any further action.

DECISION MADE: (CAB 19/20 25509)

On consideration of the report of the Leader of the Council, Cabinet agreed the following:

(i)  that the initial officer responses to the Presentments approved by the Court Leet Jury, as set out in Appendix 1, be noted; and

(ii)  that individual Cabinet Members ensure responses are made to Presenters regarding presentments within their portfolios as appropriate and as soon as practically possible.

The appendix to this report is presented as a general exception item in accordance with the Access to Information Procedure Rules of Part 4 of the Council's Constitution. Amendments to the Local Authorities (Executive Arrangements) (Meetings and Access to information) (England) Regulations 2012 require 28 days’ notice to be given prior to determining all Key Decisions. Whilst the report did have the required 28 days’ notice, the requirement to indicate potential elements of confidentiality was not complied with as notification of the decision was published on the 9th October, 2019.

To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the exempt appendix to the following Item

The appendix is considered to be exempt from general publication based on Category 3 of paragraph 10.4 of the Council’s Access to Information Procedure Rules. It is not in the public interest to disclose this because doing so would prejudice the Council’s business affairs.

The Chair moved that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the exempt appendix to the following Item.

The appendix was considered to be exempt from general publication based on Category 3 of paragraph 10.4 of the Council’s Access to Information Procedure Rules. It was not in the public interest to disclose this because doing so would prejudice the Council’s business affairs.

To consider the report of the Cabinet Member for Resources seeking approval for the implementation of Microsoft 365.

DECISION MADE: (CAB 19/20 25460)

On consideration of the report of the Cabinet Member for Resources, Cabinet agreed the following:

(i)  Agrees to contract with Microsoft for Phase 1 of the Microsoft 365 roll-out at a maximum cost of the amount specified in Appendix 1.

(ii)  Delegates to the Service Director for Digital and Business Operations, following consultation with the Cabinet Member for Resources and the Service Director for Finance and Commercialisation, to award the contract and implement the project.

(iii)  Delegates to the Service Director for Digital and Business Operations to negotiate reductions in the scope of the work required from Microsoft in order to reduce the total cost of the project.

(iv)  Delegates to the Service Director for Digital and Business Operations to recruit or commission additional temporary IT capacity at a maximum cost of £80,000.

(v)  Approves the addition and spend of the amount defined in Appendix 1 in 2019/20 within the Resources portfolio in the capital programme.

To move that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the following Item

The report is considered to be exempt from general publication based on Categories 3, 5 and 7A of paragraph 10.4 of the Council’s Access to Information Procedure Rules. It is not in the public interest to disclose this because doing so would prejudice information that is both commercially sensitive and detrimental to the business affairs of the Council.

The Chair moved that in accordance with the Council’s Constitution, specifically the Access to Information Procedure Rules contained within the Constitution, the press and public be excluded from the meeting in respect of any consideration of the following Item.

The report is considered to be exempt from general publication based on Categories 3, 5 and 7A of paragraph 10.4 of the Council’s Access to Information Procedure Rules. It is not in the public interest to disclose this because doing so would prejudice information that is both commercially sensitive and detrimental to the business affairs of the Council.

To consider the confidential report of the Cabinet Member for Resources regarding Budget Matters Studio 144.

DECISION MADE: (CAB 19/20 25760)

On consideration of the report of the Cabinet Member for Resources, Cabinet agreed the recommendations as set out in the confidential report.